LAUC Assembly May 20, 2013 University of California Libraries Systemwide Advisory Structure Redesign

Overview  Current Advisory Structure  Case for Change  Goals of the Revised Structure  Service Lifecycle Development Model  Revised Advisory Structure  Next steps: Implementation Team 2

3 Current Advisory Structure

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6 Why Change?

The Case for Change We need a model that:  supports systemwide services and the way we work now, via cross functional teams with knowledge of practices such as scholarly publishing, web archiving, rights management, and data curation;  focuses on Council of University Librarians (CoUL) goals and priorities;  supports communication, collaboration, and project management relative to systemwide services;  encourages and advances innovative ideas from anywhere within the structure. 7

8 Goals of the Revised Structure

 Support UCL shared library services throughout multiple stages of development: strategic planning, design, implementation, operations, and continual improvement.  Promote effective collaboration, communication and project management relative to shared library services across the ten UC campus libraries and the California Digital Library.  Further the priorities determined by the Council of University Librarians and set forth in the University of California Libraries Systemwide Plan & Priorities. on_goals.html 9

10 Service Lifecycle Development Model

11 Service Envisioning Generate ideas for new services and improvements to existing service; innovation Suggest processes, systems Service Strategy & Design Identify users and their needs Determine specs, technology Secure resources Define processes, systems Service Implementation Build, validate, test service Plan and coordinate training Transition from project to production Service Operations Deliver service on ongoing basis Investigate, implement regular improvements Stages of Service Development

12 Revised Advisory Structure

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14 Strategic Action Groups “SAGs” (3) Service Development Stage: Strategy & Design

15 Project Teams Service Development Stage: Service Implementation

16 Coordinating Committee Service Development Stage: Overall coordination, communication

17 Operations Teams Service Development Stage: Operations & Continual Improvement

18 Common Knowledge Groups “CKGs” Service Development Stage: Envisioning / Innovation

19 Next Steps

 Implementation Team manages transition from current to new structure  Project plan; timeline  Map current shared services and collaborative initiatives to Strategic Action Groups (SAGs)  Connect current projects with new structure  Define functional areas to be covered by the Common Knowledge Groups  Update UC Libraries web presence 20

Questions? Project Information: Redesign/UC+Libraries+Advisory+Structure