EXCEL BASICS WELCOME  TODAY’S CLASS WILL COVER :  Moving Around Excel – CELLS  Highlighting, Editing, Formatting.

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Presentation transcript:

EXCEL BASICS WELCOME  TODAY’S CLASS WILL COVER :  Moving Around Excel – CELLS  Highlighting, Editing, Formatting

Rows and Columns  When inserting rows, columns, or cells, keep in mind that the maximum size of a worksheet is 65,536 rows by 256 columns.

EXCEL BASICS  HIGHLIGHTING :  Using the keyboard – Hold down the Shift key and simultaneously use the arrow keys  Using the mouse – Hold down the left button and select the cells

EXCEL BASICS  EDITING  To edit a cell’s contents, select the cell & hit the F2 key,  or just double click it!  Use Alt + Enter in a cell to move the cursor down 1 line

EXCEL BASICS  Wrap text automatically 1.Click the cell you want. 2.On the Format menu, click Cells and then click the Alignment tab. 3.Select the Wrap text check box.  Data in the cell will wrap to fit the column width. You can make the column wider or narrower to adjust the width of the data.

EXCEL BASICS  FORMATTING CELLS  First do CTRL + 1 to get the format cells menu  Change things like type style, alignment, or borders, select the cell you want to format and press CTRL+1 ( Not the keypad ).

EXCEL BASICS  SORTING – See the churches.xls file  1. Highlight entire sheet  2. Click Data / Sort / Sort By & choose

EXCEL BASICS  SEARCHES 1.Type CTRL + F 2.Search by rows or columns & type your search word

EXCEL BASICS  INSERT NEW ROW OR COLUMN  THEN PASTE IN DATA  1. Right Click on the Column letter at the top & Choose Insert to insert a blank column  2. Right Click on the Row # on the left side & Choose insert to insert a blank row above

 SET PRINT AREA  This allows you to print only what area selected  1. Select ( highlight ) with the mouse the part of the worksheet to be printed  2. Go to File / Print Area / Set Print Area

 SET PRINT AREA  1. This will allow you to print what is selected  You may need to choose Landscape mode to get all columns on one page!

 Would you like to see the column headings on your Microsoft Excel spreadsheets no matter how far down you scroll?

 Here is one way to keep the column headings constantly visible:  1. Select the row just below your column headings.  2. On the Window menu, click Freeze Panes.

1.NOTE : The "frozen" column headings don't scroll, but remain visible as you move through the rest of the worksheet.

 Want to display all the formulas in your worksheet

 With a quick keystroke, you can display all the formulas in your worksheet, including the serial values Excel uses to store dates.  To alternate between displaying cell values and displaying cell formulas, press CTRL+` (single left quotation mark, which usually can be found above the TAB key).