RDA – The SLQ experience Karen Stone 12 May 2014
Description at SLQ Practice Mandate to provide lead role for libraries in Queensland Guiding principle to share records as widely as possible records we create must meet highest standards Follow example from Library Congress & National Library of Australia
Description at SLQ Resources John Oxley Library – Queensland memory Published Unpublished Legal deposit Maps Posters Australian Library of Art
Description at SLQ Resources Information Collection General reference & non-fiction Print & eBooks
Description at SLQ Resources Public Libraries Division Fiction Non-fiction Adults Picture books
Description at SLQ Data 3 databases South Bank collections – John Oxley, ALA, Information Over 1.1M records Original Materials – John Oxley 10,000 records Public Libraries Division Over 200,000 records
Why? Ensure consistency with the national and international description standards Minimal level of record description for Libraries Australia and Trove set to the new RDA standard Implemented to –
Why? Keep pace with major national bodies Library of Congress National Library of Australia British Library Library & Archives Canada Deutsche Nationalbibliothek Implemented to –
Planning Project plan developed November 2012 Components – Training SLQ RDA Policies Managing current descriptive records System compatibility Authority records
Training New ‘philosophy’ New cataloguing rules New terminology New relationships Understand & apply –
Training New fields for new data New fields for existing data New subfields & codes within subfields Different use of existing fields Understand RDA & MARC –
Training “Rule of 3” no longer applies Inaccuracies Abbreviations no longer used Unlearn old rules –
SLQ RDA Policy Required definitive ‘policy’ to ensure consistency Guided by Library of Congress Policy Statements Covers every decision point Reviewed quarterly
SLQ RDA Policy Result = 50+ page dynamic document Designed to be used as a ‘reference’ tool
MARC Coding Practice Applying RDA to MARC in 3 databases Managing levels of description across collections Level of editing on copy cataloguing
SLQ Crossed over – 8 July 2013 All new records created in RDA Preference for RDA records for copy cataloguing
Changes to current records Descriptive Records – No necessity to upgrade current descriptive records Considered in the following contexts - Impact to clients Number of records involved Simplicity of applying change – programmatic or manual Extent that change can be applied - full or partial Decisions of major libraries – LC, OCLC
Changes to current records Authority record changes – Decision to change based on need for use with new RDA descriptive records Dept. to Department Bible Testaments & Books Music notations
Post implementation Short term – display 264 data in place of 260 data Record in MARC record but not display Copyright date Content, Media, Carrier Relator terms OPAC display
Post implementation Medium term – No other essential changes until number of ‘RDA’ records warrants new display Long term – consider how to use new ‘physical type’ information OPAC display
Full bleed vertical image and caption like this. 20 pt arial Image bleed off left hand side, with caption at right