Civil Rights and Diversity Training for Extension Councils and Extension Committees

Diversity = Human Differences

No matter how you define it— linguistically, culturally, religiously, ethnically the United States is the most demographically diverse nation in world history

As a public institution, Iowa State University, ISU Extension and Outreach, USDA, the State of Iowa and each county government pledge to be inclusive in our programming and hiring.

It all started with… The Civil Rights Act of 1964 “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.”

Other Federal Laws Relating to Civil Rights and Diversity USDA Secretaries Memorandum #1662 and #1884 and Supplements Title VII of the Civil Rights Act (EEO) Title IX of the Education Amendments of 1972 Americans with Disabilities Act (ADA) of 1990

Requirements for Civil Rights Planning and Reporting 1.Program Delivery 2.Public Notification 3.Civil Rights Training 4.Civil Rights Compliance Reviews 5.Employment 6.Handling a Complaint

1. Program Delivery Adapt program content Increase participation on program planning and advisory committees Increase membership of under-represented in 4-H community clubs and special interests Adjust programs for customers with disabilities Offices and program locations handicapped accessible

2. Public Notification Modify where we advertise our programs Advise potential clientele that we don’t discriminate Display “…And Justice For All” poster and include on printed materials Inform groups with who we cooperate on the nondiscriminatory requirements of Extension Use statements, photos and graphics to convey the message of equal opportunity Use sex-neutral language

3. Civil Rights Training Civil rights training annually for all staff, councils, committees on our Civil Rights responsibilities Focus on dealing effectively with diversity in communities

4. Civil Rights Compliance Reviews Implement the systematic procedure for conducting civil rights reviews

Iowa’s Compliance Plan County Civil Rights Audits in each county every 4 years. Annual meetings to see if parity was reached and to set goals for the next year. Individual staff goals on their annual performance appraisal form.

Documentation Written evidence or proof of compliance efforts and their results. Should include names of parties involved, dates, what transpired and date the documentation was developed. Program participation data is documentation.

5. Employment Equal Employment Opportunity requires: –A plan for recruitment of diverse employees. –Full utilization of staff skills –Access to training, promotion, and awards –Fair processing of complaints –Accessible EEO counselors

6. Public Complaint Procedures Complaints can be made to: –Vice President for Extension and Outreach –Secretary of Agriculture –Iowa Civil Rights Commission –or any ISUEO staff member File complaint within 180 days Document the date, the complainant, nature, send to REED even if not formal Inform those who make verbal complaints that they can make written complaint and notify supervisor

Now it’s your turn Who can answer these questions?

A Public Notification Plan is: 1.A plan for alerting citizens of an approaching tornado. 2.Part of the environmental law being developed for confined livestock feeding. 3.A written plan in a county which outlines the usual procedures for program recruitment and notification by program area.

“All Reasonable Effort” means: 1.What REED’s do to get staff to fill in their schedules with phone numbers where they can be reached. 2.Actions required encouraging participation of minorities in Extension programs. 3.What parents do to get their kids to do their chores around the house.

Parity is: 1.The timeframe right after the party. 2.When the participation rate of historically underserved audiences reflects the same proportion of participation as the general population. 3.When Iowa’s programs meet the needs of diverse participants.

Compliance is achieved when: 1.We accomplish all the requirements of the various Civil Rights laws. 2.When all staff put programs on the Extension Calendar of Events. 3.When the rate of participation of historically underserved audiences has reached 80% of the potential.

Potential Audience is: 1.Anyone who lives in the county. 2.Persons who participate in our programs. 3.Persons or groups within a defined geographic area who might be interested or benefit from an Extension educational program.

Adequate Public Notification Includes: 1.Using a variety of mass media to inform potential audience of program and opportunity to participate. 2.Sending personal letters, flyers and publications to potential clients. 3.Making personal visits to a representative number of potential participants.

Iowa is becoming more diverse.

Counties With Over 200 Minorities: Total Minorities 8.7% Black Alone2.9% Asian Alone, Native Hawaiian, Pacific Islander1.8% American Indian/ Native Alaskan0.4% Two or More Races/ Other3.6% Hispanic 5.0% Under 200 MinoritiesOver 200 Minorities

Highest Number of Hispanics

*Minority includes Hispanic, Black, Asian American, and American Indian students. Percent Minority* K - 12 Students Iowa % 5% 10% 15% 20% 25%

Percent Minority* K-12 Students, 2011 *Minority includes Hispanic, black, Asian American, and American Indian students. ISU Census Services

Are Extension programs and staffing keeping up? How can we tell?

Civil Rights Population Projections Establish program targets. Project anticipated participation in goal setting. Try to reach parity. Goal is to have participation contacts in reasonable proportion to the distribution of minority and gender groups (80% of potential).

Data Collection to see if we meet parity Currently –4HOnline for youth Program –EFNEP/FNP statistical –One week random sample of gender and ethnicity/race for meetings on the Extension Calendar 4 times a year –One week random sample of one-on-one consultations 4 times year

Civil Rights and Diversity It’s the law and it’s the right thing to do!

Questions ? Contact ISUEO Human Resources Phone: (515)