Jill Emery, Head of Acquisitions The University of Austin & In absentia: Dana Walker, Head of Acquisitions University of Georgia Libraries Anti-Acquisitions Librarians In the Era of Economic Downsizing

Core Collection Development Core building is positive Helps develop flexibility Can be subject based Can be publisher based Allows for annual review process

Potential Collection Set-Up

Develop Disapproval Plans More granular selection Consider separating out slip (e-notification) plans Base material receipt on end processing provided

Consider Moving Standing Orders to Approval Processing Over 40% of domestic North American/UK current standing orders can arrive fully processed Helps catch duplication Helps consolidate foreign collections

Patron Driven Monograph Acquisitions Book vendors expanding selection systems to provide patron selection of both print and electronic books E-Book vendors mostly there Need to set thresh- holds for purchase and cost

Patron Driven Article Access Moving into document delivery vs. subscription Age of the article is here Aggregated article access

Lurking in the Background: Print-on-Demand Campus bookstores moving towards print-on- demand Some vendors using print-on-demand to fill current academic orders Just-in-time replacing just-in-case

From Patron Driven to Patron Ready Standards make it happen Inter-operable networked vendor systems & ILS’ continue to improve MARC works well in brief form

Training the Anti-Acquisitions Staff Choose early adopters Build on existing skills & interests Create partnership between in-house staff & vendor staff Build buy-in through recognition & appreciation

Managing Journal Cancellations at the University of Georgia In 2008, UGA Libraries faced with 1 million dollar materials budget shortfall Ultimately cancelled 700 journals valued at $650,000 Renegotiated several large publisher packages to reduce overall spend Instituted selective pay-per-view

How To Begin? Gather list of our subscriptions with fund code data and pricing data Merge usage statistics data with subscription data for cost per use Gather cancellation restrictions from large publisher packages Gather ISI impact factor and aggregator availability data

Subscription Data Subscription data exported from periodical agent’s website All print journals and electronic journals (including packages) sourced through our agent Able to use agent provided package data to identify non-cancellable titles

Usage Data UGA is lucky to have a full time staff member devoted to gathering usage statistics The Serials Department also has a staff member with programming skills Most difficult task was merging usage data with subscription data using ISSN as match point

Challenges Biggest challenge was matching ISSN’s for merging subscription/payment data, usage data, and ISI impact factor ISSN data varies from publisher to agent to library ILS system Ended up creating a “family” of ISSN’s for each journal to facilitate data matching/merging

What We Learned We were unprepared to effectively manage/harvest required data on demand We could make better use of our data in a web based application Spreadsheets are static – we needed to provide mechanism for interaction between Serials staff and Collection Development staff for future cancellation projects

The Journal List The “Journal List” is our effort to consolidate information about our subscriptions from a variety of sources. Bits and pieces of data are harvested from our orders, from our bib records, from our vendors, our link- resolver, and from our usage data. They are crunched, massaged, linked, and coerced together using a variety of WinPerl programs and an online web interface.

The Journal List can do the following Locate “child” or “parent” orders Group orders paid on specific funds Group orders controlled by specific Selectors Designate an order to be Canceled Jump from an order to FirstSearch Jump from an order to the Online Catalog Jump from an order to the Electronic Journal List See usage data Create notes about a title See cost information

Future Development License Abstracts Project - Having the experience of creating the Journal List, the idea of digitizing our license info, and abstracting portions into a database seemed feasible. After some preliminary testing and planning, the experiment was begun on January 14, 2010 and the License Abstracts Project was born.

License Abstracts Project Or what is commonly known as an ERM UGA has purchased but never implemented a commercial ERM Biggest deterrent for ERM implementation was lack of digitized license information Have added database records to our Journal List Programmer will set up facility to scan existing licenses into PDF documents and simultaneously abstract select license terms This license data will be linked to journal/database records in the Journal List