Prepared by: Carole Bowman, Sheridan College Accounting Principles Second Canadian Edition Weygandt · Kieso · Kimmel · Trenholm Prepared by: Carole Bowman, Sheridan College

COMPLETION OF THE ACCOUNTING CYCLE CHAPTER 4 COMPLETION OF THE ACCOUNTING CYCLE

STEPS IN THE ACCOUNTING CYCLE 1. Analyse transactions 9. Post Closing Trial Balance 2. Journalize the transactions 3. Post to ledger accounts 8. Journalize and Post Closing Entries 4. Prepare a trial balance 5. Journalize and post adjusting entries 7. Prepare financial statements 6. Prepare adjusted trial balance

WORK SHEET A work sheet is a multiple-column form that may be used in the adjustment process and in preparing financial statements. It is a working tool or a supplementary device for the accountant and not a permanent accounting record. Use of a work sheet should make the preparation of adjusting entries and financial statements easier.

WORK SHEET 4. Extend adjusted balance to appropriate columns. 5. Calculate income/loss and complete the worksheet. 1. Prepare trial balance on the worksheet. 2. Enter adjustment data. 3. Enter adjusted balances Useful tool, but optional. Not a formal statement of any kind. After completing the worksheet, you would then journalize and post your adjusting entries.

Closing Entries PURPOSE OF CLOSING ENTRIES 1. Prepares the temporary accounts (revenue, expense, drawings) for the next period’s postings by reducing their balances to zero. 2. Updates the owner’s capital account in the ledger by transferring net income (loss) and owner’s drawings to owner’s capital. Expenses $ 1000 $1000

TEMPORARY VERSUS - PERMANENT ACCOUNTS TEMPORARY (NOMINAL) PERMANENT (REAL) These accounts are closed These accounts are not closed All revenue accounts All asset accounts All expense accounts All liability accounts Owner’s drawings Owner’s capital account (Income Statement / Drawings Accounts) (Balance Sheet Accounts)

Journal Entries for Closing Entries Close all Expense accounts to Capital account. DR. to Capital CR to all Expense accounts Close all Revenues accounts to Capital account. DR. to Revenue Accounts CR. To Capital Account Close Drawings to capital account. CR to Drawings

DIAGRAM OF CLOSING PROCESS (INDIVIDUAL) EXPENSES Normal Dr. Balance Normal Cr. Balance Cr. to close Dr. to close 2 1 - 0 - - 0 - Expenses Revenues Opening Balance 1 Debit each revenue account for its balance, and credit the owner’s capital account for total revenues. 2 Debit the owner’s capital account for total expenses, and credit each expense account for its balance.

DIAGRAM OF CLOSING PROCESS Expenses Revenues Opening Balance Drawings Ending Balance 3 OWNER’S DRAWINGS Normal Dr. Balance Cr. to close - 0 - 3 Debit owner’s capital for the balance in the owner’s drawings account and credit owner’s drawings for the same amount.

CLOSING ENTRIES STOP AND CHECK 1. Does the balance in your Owner’s Capital account equal the ending capital balance reported in the Balance Sheet and Statement of Owner’s Equity? 2. Are all of your temporary account balances zero?

POST-CLOSING TRIAL BALANCE After all closing entries have been journalized and posted, a post-closing trial balance is prepared. The purpose of this trial balance is to prove the equality of the permanent (balance sheet) account balances that are carried forward into the next accounting period. Note: There will be no expense, revenue, or drawings account on the Post Closing Trial Balance  because they were all closed out to 0.

ILLUSTRATION 4-8 POST-CLOSING TRIAL BALANCE The post-closing trial balance is prepared from the permanent accounts in the ledger. The post-closing trial balance provides evidence that the journalizing and posting of closing entries has been properly completed.

STEPS IN THE ACCOUNTING CYCLE 1. Analyse transactions 9. Prepare post-closing trial balance 2. Journalize the transactions 3. Post to ledger accounts 8. Journalize and post closing entries 4. Prepare a trial balance 7. Prepare financial statements 5. Journalize and post adjusting entries 6. Prepare adjusted trial balance

REVERSING ENTRIES (OPTIONAL STEP) A reversing entry is made at the beginning of the next accounting period. A reversing entry reverses certain adjusting entries made in the previous period. Opening balances can then be ignored when preparing year-end adjusting entries. This topic is illustrated in Appendix 4A.

CORRECTING ENTRIES Errors that occur in recording transactions should be corrected as soon as they are discovered by preparing correcting entries. Correcting entries are unnecessary if the records are free of errors; they can be journalized and posted whenever an error is discovered. They involve any combination of balance sheet and income statement accounts.

STANDARD BALANCE SHEET CLASSIFICATIONS Financial statements become more useful when the elements are classified into significant subgroups. A classified balance sheet generally has the following standard classifications: Current Assets Current Liabilities Long-Term Investments Long-Term Liabilities Capital Assets Owner’s/ Partners’/ Shareholders’ Equity Assets Liabilities and Equity

CURRENT ASSETS Current assets are cash and other resources that are reasonably expected to be realized in cash or sold or consumed in the business within one year of the balance sheet date or the company’s operating cycle, whichever is longer. Listed in the order of liquidity. Examples of current assets are cash, temporary investments, accounts receivable, inventory, and prepaids.

LONG-TERM INVESTMENTS Long-term investments are resources that can be realized in cash, but the conversion into cash is not expected within one year or the operating cycle, whichever is longer. Examples include investments in shares or bonds of another company or investment in land held for resale. 100 XYZ shares

CAPITAL ASSETS Tangible resources of a relatively permanent nature that are used in the business and not intended for sale are classified as (1) property, plant, and equipment and (2) natural resources. (1) Examples of property, plant, and equipment include land, buildings, and machinery. (2) Examples of natural resources include tracts of timber, oil and gas reserves, and mineral deposits.

CAPITAL ASSETS Intangible assets are noncurrent resources that do not have physical substance. Examples include patents, copyrights, trademarks, or trade names that give the holder exclusive right of use for a specified period of time.

CURRENT LIABILITIES Current liabilities are obligations that are reasonably expected to be paid from existing current assets or through the creation of other current liabilities within one year or the operating cycle, whichever is longer. Examples include accounts payable, unearned revenue, interest payable, and current maturities of long-term debt.

LONG-TERM LIABILITIES Obligations expected to be paid after one year are classified as long-term liabilities. Examples include long-term notes payable, bonds payable, mortgages payable, and lease liabilities.

EQUITY The content of the equity section varies with the form of business organization. In a proprietorship, there is a single owner’s equity account called (Owner’s Name), Capital. In a partnership, there are separate capital accounts for each partner. For a corporation, owners’ equity is called shareholders’ equity, and it consists of two accounts: Share Capital and Retained Earnings.

CLASSIFIED BALANCE SHEET IN REPORT FORM A classified balance sheet helps the financial statement user determine: • The availability of assets to meet debts as they come due, and The claims of short- and long-term creditors on total assets. The balance sheet is most often presented in the report form, with the assets shown above the liabilities and owner’s equity.

LIQUIDITY Liquidity measures ability to pay short-term obligations when they come due. Working capital is one important measure of liquidity. WORKING CAPITAL = CURRENT ASSETS - CURRENT LIABILITIES

CURRENT RATIO The current ratio (working capital ratio) is a widely used measure for evaluating a company’s liquidity and short-term debt-paying ability. It is calculated by dividing current assets by current liabilities and is a more dependable indicator of liquidity than working capital. CURRENT ASSETS CURRENT RATIO = ——————————— CURRENT LIABILITIES

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