Language of Meeting … presented by Agus Tarmidzi

Language of Meeting2 Introductory Point Language of Diplomacy – Language of Conference – Language of Meeting Much of the language used is very stylized, identical words Formal and less formal Exclusive use

Language of Meeting3 Formal Meeting Appropriate addressing: Chairman, chairperson, chair, chairwoman Madam Chairwoman (old fashioned) Mr. Chairman, may I make a point here? With the Chairman’s permission … With the Chair’s permission In case of doubt: Ask how a person wishes to be addressed.

Language of Meeting4 Opening a Meeting Ladies and Gentlemen, I declare the meeting open Excellencies, Distinguished delegates, I call the meeting to order Informal: Shall we get started? Let’s get down to business, shall we?

Language of Meeting5 Salutation Your Majesty, Your Royal Highness, Your Highness, Your Holiness Honorable … Distinguished … Ladies and Gentlemen Guests, Friends, Colleagues …

Language of Meeting6 Agenda, Report, Recognition The first item on the agenda today is … Excellencies, distinguished delegates, the next item on the Agenda for our consideration and approval is the … The purpose of today’s meeting is … Are there any comments?

Language of Meeting7 Agenda, Report, Recognition The first matter for our consideration is the Provisional agenda for possible amendments Are there any proposals from the floor? Is there any delegation who would like to submit comments on the agenda? If there are no further amendments I take it that the Agenda with the appropriate amendments is adopted.

Language of Meeting8 Giving the Floor I recognize His Excellency … The distinguished representative of … I give his/her the floor I’d like to give the floor to Miss … Informal: Have you got anything to say, Eddy? What are your views on this, Mini?

Language of Meeting9 Taking the Floor Thank you Mr. Chairman … with the Chair’s permission, I’d like to propose an amendment …

Language of Meeting10 Finishing Point Are there anymore comments on the... I see none … I shall therefore take it that the proposal/amendment is adopted. It is so decided …

Language of Meeting11 Directing Excellencies, distinguished delegates we seem to losing sight … Keeping Order Excellency… would you please mind addressing your most valuable remarks to the Chair? (*Usually rarely needed in formal meeting or it should be done very tactfully)

Language of Meeting12 Postponing Discussion Excellencies, distinguished delegates with your approval I propose to defer this issue until we have more information at our disposal Moving to Vote Excellencies, distinguished delegates I propose that perhaps we should take a formal vote on this.

Language of Meeting13 Closing Excellencies, distinguished delegates we have just concluded deliberations of the items of the Agenda. Before adjournment, are there any of the delegates who would like to present a closing statement?

Language of Meeting14 Structuring Your Speech (I) Establish who is present and include the most important members of your audience in your salutation Always make sure that you know how to pronounce people’s names.

Language of Meeting15 Structuring Your Speech (II) Opening Statements It gives me great pleasure to have this opportunity to … I am delighted to be here with you this evening and to have been given the chance to address you … May I first say what a pleasure it is to …

Language of Meeting16 Structuring the Statement (Introductory Part) May I begin by … First of all, let me … To turn to the question of … Let us now consider … Having said this, allow me now to …

Language of Meeting17 Structuring the Statement (Concluding Part) Concluding Statements In conclusion, may I … Finally, ladies and gentlemen, … May I conclude by …

Language of Meeting18 Useful Phrases It gives me great pleasure We have always admired Let me conclude by wishing you May I ask you all to raise your glasses and drink a toast to the …

Thank You