Tom Clareson, Liz Bishoff Florida Public Library Directors’ Meeting October 29, 2014

 Many institutional digitization projects exist; multi-institution collaborative projects are happening on a local/statewide basis.  Florida Division of Library & Information Services is developing the Florida Statewide Digital Action Plan project with input from leading institutions and associations.

 Project Steering Committee  Survey of digitization practices and needs  Series of focus groups  Public presentations at professional association conferences  Development of Best Practices documents - Metadata, Content Creation  Recommendation for technology strategy for single point of access to Florida’s digital collections  Development of a Statewide Digital Action Plan  Project website: dos.myflorida.com/library- archives/services-for-libraries/more- programs/statewide-digital-action-plan/

 101 responses received from estimated universe of 583 institutions (17% response rate)  Largest response groups by type: ◦ Public Libraries (39 responses; 39% of total) ◦ Academic Libraries (26 responses; 26%) ◦ Museums (13 or 13%) ◦ Archives (9 or 9%) ◦ 3 special libraries; 2 historical societies; 7 “Other”  Majority of respondents (57 or 59.4%) had primary role of Administrator/Director/Dean

 71 institutions (71%), including 18 of 39 responding public libraries, have digital collections  Of the public libraries that do not have digital collections: ◦ 4 replied that they would begin creating digital collections in the next three years ◦ 16 will not create digital collections

 Year institutions began collecting/acquiring digital collections: ◦ Majority of public libraries began creating digital collections between 2001and 2014, and most that are creating/acquiring born-digital collections started between 2011 and 2014

 Why digitizing/collecting born-digital (top reasons for public libraries and all other org. types)? ◦ Provide online access to materials (93.8%) ◦ Increase access to collections (89.1%) ◦ Preserve original by reducing handling (82.8%) ◦ Study or use by local users (81.3%) ◦ Study or use by remote users (71.9%)  Selection criteria: ◦ Strong local interest in materials/collections (76.6%) ◦ Materials are fragile/deteriorating (65.6%) ◦ High-value materials; digitizing increases access (62.5%) ◦ Materials are heavily-used (48.4%)

 Respondents were asked about digital collections created on a variety of subjects/topics. In all subjects but geology, photographs were the leading format that have been digitized, across all institution types.  Respondents asked about collections that could be digitized in the future; they want to digitize all formats of materials in a variety of subject areas.  Local History (27) and Florida History (24) were most popular subjects for future digitization; especially popular in public libraries.

 46% of all responding organizations, and a majority of public libraries, do not have a digital asset management system.  Top DAM systems in use in Florida ◦ CONTENTdm (11 organizations) ◦ Islandora (8) ◦ Locally-developed systems (7) ◦ PastPerfect (6) ◦ SobeK (5) ◦ Also: Omeka, DigiTool, D-Space, Fedora, BePress

 Rebuild, modernize and expand participation in Florida on Florida Statewide portal of digital collection discovery  Expand use of statewide best practices - metadata and content creation  Enable participation of all cultural heritage organizations through collaborative programs ◦ Training ◦ Shared content management ◦ Shared digital conversion  Assure sustainability of the portal program  Gateway to Digital Public Library of America

 Background ◦ 2009-present ◦ Wide variety of states and institutions participating  Functionality ◦ Aggregation ◦ Local hosting ◦ Hubs ◦ Metadata  Strategy/Vision ◦ Portal ◦ Platform ◦ Public option

 Expanded visibility of our library - statewide & national  One-stop shopping - supports research & education  Collaboration - funds working with other libraries and historical society  Community engagement - demonstrates how to engage those interested in history  Cultural heritage - heritage tourism  “It’s the gateway to DPLA”

 Florida’s libraries, archives, museums and historical societies provide the residents of Florida and curious citizens of the world with an interest in Florida cultural heritage barrier-free online discovery and access to the digital collections that promote Florida and enhance understanding of its heritage.

 At your Library?  Statewide?  Other ideas?

 Benefits  Challenges

 Jacksonville: ◦ Sept. 2 p.m.  Gainesville: ◦ Sept. 10 a.m.  Miami: ◦ Oct. 10 a.m.  Ft. Lauderdale Area: ◦ Oct. 3 p.m.  Orlando Area: ◦ Oct. 2 p.m.  Tampa Area: ◦ Oct. 2 p.m.  Tallahassee: ◦ Oct. 10 a.m.  Panama City: ◦ Oct. 10 a.m. Central Time

 Tom Clareson, Lyrasis: ◦  Liz Bishoff, The Bishoff Group: ◦