Additional Excel features More functions Filtering in Excel Copying Mail merge

INDEX function

MATCH function Range argument (1,0,-1) – almost the same as it is for the VLOOKUP

VLOOKUP has met it’s MATCH Who is the CEO of Wells Fargo? Vlookup only goes left to right

INDEX/MATCH examples

ARRAYS A formula that can perform multiple calculations on one or more of the items in an array Answers appear in more than one cell Use curvy brackets in the formula to designate that it’s part of an array Array functions require CTRL+SHIFT+ENTER to do the operation – Hitting ENTER won’t work – COMMAND used instead of CONTROL on the Mac

Array Example PROBLEM: Multiply the values in the array (the cell range C2:D11) Select cells E2 through E11, and then enter the following formula in the formula bar: =C2:C11*D2:D11 Press CTRL+SHIFT+ENTER – Remember “CSE” – Notice the curly braces around the formula

Multi-cell/Array formula RULES You must select the range of cells to hold your results before you enter the formula. You did this in step 3 of the multi-cell array formula exercise when you selected cells E2 through E11. You cannot change the contents of an individual cell in an array formula. To try this, select cell E3 in the sample workbook and press DELETE. You can move or delete an entire array formula, but you cannot move or delete part of it. In other words, to shrink an array formula, you first delete the existing formula and then start over. TIP To delete an array formula, select the entire formula (for example, =C2:C11*D2:D11), press DELETE, and then press CTRL+SHIFT+ENTER. You cannot insert blank cells into or delete cells from a multi-cell array formula.

Returning Multiple Values using Arrays

=IF(ISERROR(INDEX($A$1:$B$8,SMALL(IF($A$1:$A$8=$E$1,RO W($A$1:$A$8)),ROW(1:1)),2)),"",INDEX($A$1:$B$8,SMALL(IF( $A$1:$A$8=$E$1,ROW($A$1:$A$8)),ROW(1:1)),2))

Excel Filtering Highlight column headers Data Ribbon Filter Icon Drop down arrow per column

Filtering Data

Excel Filtering (cont) Sales in the USA during the 4 th quarter – Can “Clear” to right of Filter icon – Defaults to AND filtering Sales in the USA or during the 4 th quarter – Advanced icon

Wildcards

Sorting Sort On options:  Values  Cell Color  Font Color  Cell Icon Order options:  A to Z  Z to A  Custom List

Subtotal i.e. the Total line in Access Have to SORT first Highlight cells Subtotal icon Choose options – See left Pivot vs Subtotal

Subtotal example

Copy-Paste AreaFogSnowRainMore#CitiesFog&Avg North5525SnowFALSE SouthFALSE132Rain3FALSE EastTRUE2535Rain1FALSE WestTRUE4516Snow2TRUE MidwestFALSE22 Even2FALSE SIMPLE COPY-PASTE Ctrl-C then Ctrl-V What can be changed?! Walk through Paste options Keep SOURCE FORMATTING AreaFogSnowRainMore#CitiesFog&Avg NorthFALSE5525Snow2FALSE SouthFALSE32Rain3FALSE EastTRUE2535Rain1FALSE WestTRUE45Snow2TRUE MidwestFALSE22 Even2FALSE EMBED PASTE SPECIAL - PICTURE PASTE SPECIAL - LINK

Mail Merge For your midterm exam, I did this: – MTLabExam.docx – MTLabMerge.xlsx You try… – MailMergeDoc.docx – AdditionalExcelFeatures.xlsx