DANS is an institute of KNAW and NWO Data Archiving and Networked Services DSA and CESSDA Heiko Tjalsma Policy Advisor DANS Data Seal of Approval Conference 2014 Amsterdam, 24 th September 2014

What is it? Consortium of European Social Science Data Archives – European Research Infrastructure Consortium (CESSDA-ERIC) For now: CESSDA AS Central Office in Bergen, Norway

What was it? Council of European Social Science Data Archives Founded 1976

Steps towards ERIC…… – Start CESSDA PPP 2010 – Signing the MoU / CESSDA ERIC Steering Committee 2013 – Established as a legal institution 1 September 2014: First Managing Director Paul Jackson starts job in Bergen, Norway

13 Members (and SP’s)

2013: CESSDA Trust Project Initiated by Matthew Woollard (UK Data Archive) CESSDA SP’s have to meet the Annex 2 obligations of the Statutes CESSDA requirements needed for operating Trusted Digital Repository status for all SPs as a basis for trust (fulfilling obligation 7) In particular: also trusted partner for the European Statistical Offices

2013: Two workshops on Trust General Aim: Introduce all CESSDA SPs to trust Provide unified approach Allow for informal self-assessment Advice on moving forwards: Provide explanatory information on “Annex 2” And/or reformulate “Annex 2” in relation to TDR criteria like the DSA ones

First Workshop February 2013 Bergen Introduction into  the issue of Trust  the CESSDA Annex 2 obligations  the DSA Guidelines  the DSA Self-Assessment Process

DSA Self Assessment and Review Process leading to a Gap Analysis Steps:  Self Assessment by each SP, in total 14  Each Self Assessment reviewed by another SP  All Self Assessments reviewed by four “experts” Self  Reviewer  Expert

Most gaps observed in: The guidelines on Data Repositories 4-13:  6 (Data Storage Processes – Preservation Policy)  7 (Preservation Plan) Seen as confusing, no documentation, no explicit policy Lowest scores in this section The guidelines on Data Consumers 14-16: Taken together seen as confusing and difficult to distinguish Still: good scores

Second Workshop October 2013 Cologne Conclusions Gap Analysis:  Scores not too bad, on the contrary  Points of attention, to be worked on:  Documentation, especially in English  “Work in progress”: how far is the work really?

Early 2014: CESSDA Work Plan Proposal by the Working Group on Integration DSA best candidate for achieving the Mandatory Trusted Digital Repository status for all SPs as a basis for trust (CESSDA obligation 7) (No 1-to-1 relation DSA – Annex 2 obligations)  Additionally CESSDA guidelines on those obligations that are related to DSA the obligations not related to DSA

Conclusions by the Board of Directors: Most participants were either in a good position to apply for DSA certification or aware of the challenges they face before applying. Possibly a one or two years period is needed to achieve the goal of all Service Providers being DSA certified. Clarification is also needed on how best to integrate the DSA certification with the Annex 2 obligations.

CESSDA Work Plan approved unanimously by the General Assembly in June 2014 (Priority 1) Coordinating Trusted Digital Repository status (DSA) for all Service Providers ensuring the obligations in Annex 2 are in place before the end of 2015

So: Work has started at the CESSDA House in Bergen!

DSA certified at the moment: DANS – The Netherlands GESIS – Germany UKDA – United Kingdom Several others under way (ADP, NSD, FSD a.o.)

Thank you!