Development of an Operational Plan for Environmental Protection from Industrial Dusts in Russia and other NIS (ENPRODUS) Managerial Issues

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Management Structure of the Project EUROPEAN COMMISSION Project Coordinator Partner Representatives Partners Group Primary Contractor NTUA GR Project Committee  Reviewing Project Progress  Planning Future Objectives Project Coordinator: Contacting E.C. Scientific Responsible Presiding the Project’s Committee Monitoring the Project’s progress Compose the Consortium Reports Scientific publishing Partner representative: Contacting Project Coordinator Participate in the Project’s Committee Monitoring the Partner’s work progress Compose the Partner’s Reports

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Reporting of the Project Reporting Periods P1: from month 1 to month 12 (01/09/2006 – 31/08/2007) P2: from month 13 to month 24 (01/09/2007 – 31/08/2008) Partners Periodic Reports must be submitted to the Coordinator within 20 days after the end of each reporting period Consortium Periodic Reports must be submitted to the E. C. Scientific Responsible within 45 days after the end of each Reporting Period Partner’s Periodic Reports 1: Activity Report 2: Management Report 3: Financial Report 4: Deliverables Consortium Periodic Reports 1: Consortium Activity Report 2: Consortium Management Report 3: Consortium Financial Report 4: Consortium Deliverables to the Coordinator E.C. Scientific Responsible

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Activity Report Work Package Title: (e.g. WP1: Data collection and environmental problem assessment) Activity 1 - Title: (e.g. Mapping of the major metallurgical plants in Ukraine) A. Methodology:Description of the methodology followed for the implementation of the work. B. Results:Presentation of the results using tables, figures, graphs, etc. C. Discussion – Remarks:A short discussion on the results from a technical point of view, giving the conclusions concerning the work carried out and identifying the problems encountered during the implementation of the work together with the corrective actions taken D. Deviation from the Work Program:Information about the nature and the reasons for the problems related with deviation (if any) from the project workprogram and corrective actions taken/suggested. E. Future Work:Description of the work that has to be done in the next reporting period by the Partner, for the described activity (if any). Activity 2 - Title : Follow the same structure as in Activity 1. The Partner’s Periodic Activity Report should be written on a Work Package basis and per activity performed, as following:

ENPRODUS - Kick-off Meeting 30-31/10/ Athens The Partner’s Periodic Management Report A. Description of the work performed during the reporting period B. Major cost items and resources justification C. Deviations from cost budget and from person-months budget The Partner’s Periodic Management Report should include the following Sections:

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Management Report A. Description of the work performed during the reporting period A brief description of the work performed by the Partner, addressed at the workpackage level. The work specification should be detailed enough to justify the resources employed.

ENPRODUS - Kick-off Meeting 30-31/10/ Athens B. Major cost items and resources justification 1.Table (excel file) for the Resources Justification. 2.Explanatory note on any major cost items such as personnel costs, travel costs, consumable items, etc. justifying their necessity to the Project. 3.A tabular overview of budgeted costs and actual costs by major cost item and of budgeted person months and actual person months by workpackage. Structure of the Partner’s Periodic Management Report

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Management Report B. Major cost items and resources justification 1.Table (excel file) for the Resources Justification. 2. Explanatory note on any major cost items such as personnel costs, travel costs, consumable items, etc. justifying their necessity to the Project. 3. A tabular overview of budgeted costs and actual costs by major cost item and of budgeted person months and actual person months by workpackage.

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Management Report

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Management Report

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Management Report B. Major cost items and resources justification 1. Table (excel file) for the Resources Justification. 2.Explanatory note on any major cost items such as personnel costs, travel costs, consumable items, etc. justifying their necessity to the Project. 3. A tabular overview of budgeted costs and actual costs by major cost item and of budgeted person months and actual person months by workpackage.

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Management Report B. Major cost items and resources justification 1. Table (excel file) for the Resources Justification. 2. Explanatory note on any major cost items such as personnel costs, travel costs, consumable items, etc. justifying their necessity to the Project. 3.A tabular overview of budgeted costs and actual costs by major cost item and of budgeted person-months and actual person-months by workpackage. Budgeted costs of each Partner are given in Appendix I of Annex I of the Contract. √ √

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Management Report Budgeted person-months of each Partner by workpackage is given in page 27 of Annex I to the Contract. B. Major cost items and resources justification 1. Table (excel file) for the Resources Justification. 2. Explanatory note on any major cost items such as personnel costs, travel costs, consumable items, etc. justifying their necessity to the Project. 3.A tabular overview of budgeted costs and actual costs by major cost item and of budgeted person-months and actual person-months by workpackage.

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Management Report C. Deviations from cost budget and from person-months budget A summary explanation of the impact of major deviations from cost budget and from person- months budget, with reference to the Partner Periodic Activity Report, where the reasons for deviation from the Workplan have been explained.

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Financial Report FORM C – Financial Statement The main parts of Form C – Financial Statement are the following: General Information Box 1: Resources (Third Party(ies)) Box 2: Declaration of eligible costs Box 3: Declaration of receipts Box 4: Declaration of interest generated by the pre-financing Box 5: Request for FP6 Financial contribution Box 7: Conversion rates Box 8: Contractor’s certificate The eligible costs declared by the contractors in Form C must be in EURO.

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Structure of the Partner’s Periodic Financial Report FORM C – Financial Statement General Information

ENPRODUS - Kick-off Meeting 30-31/10/ Athens FORM C – Financial Statement Box 1 Structure of the Partner’s Periodic Financial Report

ENPRODUS - Kick-off Meeting 30-31/10/ Athens FORM C – Financial Statement Box 2 Structure of the Partner’s Periodic Financial Report

ENPRODUS - Kick-off Meeting 30-31/10/ Athens FORM C – Financial Statement Box 3 Structure of the Partner’s Periodic Financial Report

ENPRODUS - Kick-off Meeting 30-31/10/ Athens FORM C – Financial Statement Box 4, 5 and 7 Structure of the Partner’s Periodic Financial Report

ENPRODUS - Kick-off Meeting 30-31/10/ Athens FORM C – Financial Statement Box 8 Structure of the Partner’s Periodic Financial Report

ENPRODUS - Kick-off Meeting 30-31/10/ Athens Project’s Deliverables and structure Deliverables are written reports representing a verifiable output of the Project, which are subject to review by the European Commission. Deliverables and the timing of their submission are specified in Annex I to the Contract (the project Workprogram). The Workpackage Leader is responsible for the WP Deliverables and should submit them to the Coordinator on paper and electronically at the foreseen date, according to the Workprogram of the Project. The ENPRODUS Deliverables, responsible Partner and delivery date (project month): 1NTUAWP 5Consortium AgreementD5 24NTUAWP 4 The final version of the project Internet Website, including the results from the three local Workshops. D4 24NTUAWP 3 An Operational Plan focusing at the prevention of the regional ecosystem’s contamination from the generated metallurgical dusts in Russia and other NIS involved in the project. D3 18RWTH-AachenWP 2 A report providing all necessary information required for the designation of a frame for potential and feasible technological improvements in the target countries (Ukraine, Russia and Kazakhstan) facing the environmental problems related to the metallurgical dusts generation. D2 18URDIISPGWP 1 Inventory including detailed information on the environmental contamination related with the metallurgical dusts generation in Russia and other NIS involved in the project, as well as the Risk Assessment analysis. D1 Delivery date WP LeaderWPDeliverable nameDel. No The structure of each Deliverable should be as following: A.Introduction: a summary description of the Deliverable’s objectives, contractors involved, work performed, results achieved, intention for use and impact. B.Deliverable’s Description: detailed description of the Deliverable, including supporting materials such as photos, tables, graphs, etc. C.Conclusions D.References

ENPRODUS - Kick-off Meeting 30-31/10/ Athens For any further question or information feel free to contact: 1. Prof. Dimitrios Panias, Project Coordinator: Tel.: Fax: and 2. Ioanna Giannopoulou: Tel.: