 Making the switch  Getting Started  Tools to help  Awarding processes at various schools

WVC -- FFELP to Direct Loans WVC switched from FFELP to Direct Loans beginning with Summer We made the switch in just a couple weeks. We got some assistance and tips from Spokane We did some legal stuff, paperwork, configured EDE, set up report options on COD, got passwords for websites, set up web site options and made the big change within just a couple weeks. VERY smooth process! There were some initial holdups with getting reports set up, links between COD/Direct Loans, but were resolved fairly quickly. No problems since. That first Summer quarter, we ran both FFELP and Direct loans simultaneously. Those with new loans, we used Direct, those who just wanted to add another quarter, we continued to use FFELP. Worked fine. ALL students were required to do Entrance Counseling and an MPN for their first Direct loan at WVC. After that first time, all that’s required is to fill out our short 1 page worksheet.

Processing Info: Processing is the same as for Grants Common Record submission and responses Same funding methods and use of G5 School controls origination, credit checks, MPN process, disbursement, and reconciliation Loan adjustments are made by school Option to create new loan OR adjust current loan Changes made via Common Record or COD Web site If adjusting current loan, school sends new amount(s) Increased loan amounts usually mean new disbursements

School options for MPN Multi-year vs. Single-year Recommend Multi-year Electronic vs. Paper Recommend Electronic COD Print vs. School Print Recommend COD Print

Direct Loan Website (School Services) For Borrowers - Real Time Account Information Online Transaction Processing - Borrower Self-Service Online Counseling and Rules Based Messaging Interactive Pre-qualifier for Deferment and Forbearance Requests including online submission with eSignatures Online payments Electronic Mail Services EDA Enrollment Online Calculators Online Surveys For Schools - Student Account Lookup Online Reports – Portfolio, Delinquency and Counseling Complete Question Center For Borrowers - Real Time Account Information Online Transaction Processing - Borrower Self-Service Online Counseling and Rules Based Messaging Interactive Pre-qualifier for Deferment and Forbearance Requests including online submission with eSignatures Online payments Electronic Mail Services EDA Enrollment Online Calculators Online Surveys For Schools - Student Account Lookup Online Reports – Portfolio, Delinquency and Counseling Complete Question Center

User Friendly Website for Borrowers Borrowers can easily manage accounts online, including making payments, asking for forbearances, etc.

 Paperwork  Configuring EDExpress  COD and other important stuff

Paperwork Process Enrollment questions can be sent to Apply via E-App at Operational Participation Request/Setup School sends to Subject heading: “Request to participate in the Direct Loan Program” Body text should include: School name and address School official/requestor’s name, phone number, and address (person must be listed on the PPA) DUNS Number (if known) Award Year in which processing will begin Direct Loan Division sends welcome letter Point of Contact calls the school Tip: Sign-up for DL Listserv In subject line put ‘subscribe’ and your address.

EDE Set Up for Direct Loans In EDE, click “Help” Go to “How Do I…?” Chose Direct Loan Chose Set Up Direct Loan Choose Set Up Direct Loan (How Do I...?) Verify My DL Code Set Up COD System Set Up COD School (Direct Loan) Set Up Tolerances Set Up the MPN Printer Set Up a Disbursement Profile Set Up New ED Initiated Imports

Verify My DL Code Tools/Setup/Global/School This enables EDExpress to recognize your school’s code as a valid DL Code.

Verify My DL Code You should see your Pell School Choose “Add” and create your Direct Loan School, Save Next year, your Direct Loan School profile should be in the list when you click “Retrieve NOTE: The Assumed School checkbox does not relate to Direct Loans. Selecting the Assumed School checkbox makes your Direct Loan code the default federal DL Code for all ISIR processing. If you have a separate Pell code that is used as your default Federal School Code on ISIRs, you need to make that code your assumed school

Set Up COD System Tools Setup/COD/System

Set Up COD School (Direct Loan) Tools/Setup/COD/School Type your DL Code, or click the ellipsis (...) button for a list of DL Codes and double-click the code you want to select. Enter the Reporting Entity ID, Attended Entity ID, and funding method for the DL Code. You must select the Default School? checkbox for at least one DL Code in order to create loan records. (Optional) If necessary, define additional DL Codes in subsequent rows of the setup grid. Review the additional setup fields available in the School dialog box and update as necessary.

Set Up Tolerances Tools/Setup/COD/Tolerances Type the value for the tolerance: the number of days between processes. Valid values are For more information, click Help, Help Topics, Index and search for: Tolerances dialog box (COD Setup)

Set Up the MPN Printer Tools/Setup/COD/MPN Printer Enter a template name in the Printer Template field. Click the Font Type field, then click the down arrow to select the pre-defined font. Click the MPN Type field, then click the down arrow to select the MPN type for which you want to adjust data. Click the X fields for the MPN Type that you selected and enter the number of inches that you want to alter the horizontal coordinates for the data block. 100 units = 1 inch. Valid field values range from –999 to 999. Click the Y fields for the MPN Type that you selected and enter the number of inches that you want to alter the vertical coordinates for the data block. 100 units = 1 inch. Valid field values range from –999 to 999. Click OK when you are finished entering the coordinate values to save changes. Click Yes to save changes Leave blank if you don’t print MPNs

Tools/Setup/COD/Disbursement Set up a Disbursement Profile Disbursement profiles are specific to one campus. If you are using EDExpress with multiple campuses, you must set up separate disbursement profiles for each campus. You must set up separate disbursement profiles for PLUS, subsidized, and unsubsidized loans, if you process subsidized or unsubsidized loans with more than four disbursements. You can print a report of all your disbursement profile setups using the new List-Disbursement Profile Setup report. For more information, click Help, Help Topics, Index and search for: List-Disbursement Profile Setup

Sample: 3 Quarter Loan Disb Profiles Prof. DL Pell TEACH Code Disbursement Profile Description Inactive Y N N F3 FALL - 3 QTR LOAN N DL Loan Period Academic Year Disbursement Code Start Date End Date Start Date End Date # Date G /22/ /17/ /22/ /21/ /17/ /30/ /27/2009

Sample: 3 Quarter Loan Disb Profiles Prof. DL Pell TEACH Code Disbursement Profile Description Inactive Y N N F330 FALL - 3 QTR LOAN - 30 DAY HOLD N DL Loan Period Academic Year Disbursement Code Start Date End Date Start Date End Date # Date G /22/ /17/ /22/ /21/ /17/ /30/ /27/2009

Sample: 1 Quarter Loan Disb Profiles Prof. DL Pell TEACH Code Disbursement Profile Description Inactive Y N N F1 FALL - 1 QTR LOAN N DL Loan Period Academic Year Disbursement Code Start Date End Date Start Date End Date # Date G /22/ /12/ /22/ /21/ /17/ /28/2008

Sample: 1 Quarter Loan Disb Profiles Prof. DL Pell TEACH Code Disbursement Profile Description Inactive Y N N F130 FALL - 1 QTR LOAN - 30 DAY HOLD N DL Loan Period Academic Year Disbursement Code Start Date End Date Start Date End Date # Date G /22/ /12/ /22/ /21/ /17/ /28/2008

Set Up New ED Initiated Imports Tools/Setup/Global/Ed Initiated Imports Used when you need to define a message class not already defined. We haven’t used for Direct loan, only for ISIRS last year. It was pretty easy…

School Info – COD Website Do search by School name, then click on entity id, choose program and Options. Set up choices for various options. Make sure your Schema Version is accurate – should be 3.0a

School Info – COD Website Report Selection Check out other options, such as Funding Info, etc. Set up choice for various reports. Some you will import to EDE, some not.

Direct Loan Servicing Website Lots of options for schools. Set up and manage report subscriptions, Entrance/Exit counseling… Click to go to DL Servicing

 Direct Loan Tools  FSA Conference Powerpoints  Sample awarding process  Questions?

Direct Loan Tools Multi-year application designed to provide the following functionality: Cash Management SAS import print compare against school cash, loans and disbursements Rebuild an EDExpress database or individual loan and disbursement records Print Disbursement Measurement Tools report

FSA Conference Direct Loan Powerpoints Direct Loan Interest Sessions Direct Loan Fundamentals Direct Loan Servicing Fundamentals Direct Loan Tools Hands-on Session Title IV Funding To Schools: From COD Through G5 Unlocking the Potential of Direct Loan Reports COD Web Hands-on for Direct Loans Getting Connected in the Direct Loan Program

 Sample awarding process: WVC

Awarding Process at WVC Student gets loan application & directions Student must complete online entrance counseling & mpn before we process loan app Student turns in loan application Receive confirmation of entrance & mpn daily and record this info on student’s 0000 screen Once everything is received award the loan Enter the award on FAM Enter the award on Ed Express (see screen prints next few slides) Export and send to COD using EdConnect Next day import and confirm loan has been accepted When loan ready to disperse, change loans to a true disbursement on Ed Express Export Print the list of true disbursements from Ed Express Enter the net amounts on FAM Enter code(s) to calculate the check

Awarding Direct Loan in EdExpress Open student, click on Origination Tab Click the + button to Add a loan, choose options, click ok

Enter required Items not already showing… Dependency status, loan amount approved, CPS transaction #, “N” for Loan Default and the college level Click Save and then Originate ($) button

Disbursement Tab Click Disbursement button to see the dates, gross and net amounts. You can later make adjustments as needed. Close record. Repeat as need, then use export feature to create batch and send to COD, using EdConnect.