0 FIRMS File Table, Batch Delete & Uses Legal Basis Reporting Workshop May 19, 2008

1 Baseline table modified to assist the campus in identifying the entries that are causing FIRMS errors CSU_FIRMS_FILE Table Populated by the extract process, it shows the FIRMS file line number along with the campus local Fund, Account and Department that were summarized to create the line. 11

2 22

3 3 CSU_FIRMS_FILE Table 3

4 4  CSU_FIRMS_FILE Results 4

5 CSU Derivation Batch Delete FIRMS derivation accounting lines can be deleted –Caution – ONLY use this delete option if your FIRMS data has not yet been submitted to and accepted by the Chancellor’s Office 55

6 Why? It was too late to fix errors discovered after derivation Unposted derivation journals left the “incorrect” data in the accounting lines table The only way to avoid these problems was to test the derivation in a cloned instance –Multiple cloning caused performance problems and delays in the year end close 66

7 So…. NO NEED TO CLONE for derivation testing! –If errors are discovered after derivation, batch can be deleted in Production –Accounting lines table will no longer contain the incorrect derivation journal 77

8 How?  Navigation : CSU CDIP> CSU BU Derivation> Delete CSU Batch  Parameters: –Required Business Unit –Optional CSU Batch Number Journal Template Accounting Date Journal ID − Select CSU Batch 88

9  Criteria In order for FIRMS derivation data to be deleted, one of the following criteria must be met: 1.Batch has not yet been journal generated 2.Batch has been journal generated but journal was deleted before posting 3.Batch has been journal generated and posted but then unposted 99

10  Click the Trash Can icon to delete batch 1010

11 Year End & the Batch Delete Process can be used for test submissions –Eliminates the need for clones to test FIRMS Systemwide Financial Chancellor’s Office performs manual checks of campus submitted file –May be used depending on the complexity of the errors found during this process

12 FIRMS Related Baseline Queries _ST_LVL CSU_GL_ABNORMAL_CREDITS CSU_GL_ABNORMAL_DEBITS CSU_GL_AR_ALLOWANCES CSU_GL_DUETO_DUEFROM CSU_GL_TR_IN_TR_OUT CSU_GL_TRS_570_670_ERRORS

13 CSU_GL_ABNORMAL_CREDITS

14 CSU_GL_AR_ALLOWANCES

15 CSU_GL_DUETO_DUEFROM

16 CSU_GL_TR_IN_TR_OUT

17 CSU_GL_TRS_570_670_ERRORS

18 18 Questions?