Customizing Word Microsoft Office Word 2007 Illustrated Complete

2 Plan a macro Create a macro Record macro steps Run a macro Objectives

3Microsoft Office Word 2007 Illustrated Complete Edit a macro in Visual Basic Create the Quick Access toolbar Modify options Use the Document Inspector Objectives

4Microsoft Office Word 2007 Illustrated Complete Plan a Macro Automate repeated tasks by using macros A macro is a series of Word commands and instructions that you group together as a single command to accomplish a task automatically

5Microsoft Office Word 2007 Illustrated Complete Planning a Macro Macro tasks: Determine the tasks you want the macro to complete Macro steps: Include the correct steps to perform the task Macro information: Determine the information related to the macro Record macro procedure: Use the Record Macro dialog box to record the macro

6Microsoft Office Word 2007 Illustrated Complete Planning a Macro Enter a new name for the macro or accept the name assigned By default, store macros in the Normal template Assign a macro to a button or a keyboard shortcut before you record the macro or from the Word Options dialog box after you create the macro

7Microsoft Office Word 2007 Illustrated Complete Planning a Macro Macros button in the Code group on the Developer tab Pause Recording button Stop Recording button Developer tab is active

8Microsoft Office Word 2007 Illustrated Complete Creating a Macro Create a macro by using the macro recorder or by entering codes into the Visual Basic Editor For most routine macros, use the macro recorder Records each step you perform as a sequence of Visual Basic codes For complex macros, use the Visual Basic Editor

9Microsoft Office Word 2007 Illustrated Complete Creating a Macro Description entered in the Record Macro dialog box

10Microsoft Office Word 2007 Illustrated Complete Creating a Macro Macro recorder Macro Recorder icon shows that all steps you perform will be recorded as part of the macro

11Microsoft Office Word 2007 Illustrated Complete Recording Macro Steps Once you have created a macro, you need to record the macro steps The macro recorder actually records each step you perform as a sequence of Visual Basic codes Can use the mouse to click commands and options Must use the keyboard to select text

12Microsoft Office Word 2007 Illustrated Complete Recording Macro Steps Fill-in field selected Fill-in selected in the list of Field names

13Microsoft Office Word 2007 Illustrated Complete Running a Macro When you run a macro, the steps you recorded are performed Run a macro in three different ways: Select the macro by name in the Macro dialog box, then click Run Click a button on the Quick Access toolbar if you have assigned the macro to the Quick Access toolbar Press a keystroke combination if you have assigned shortcut keys to the macro

14Microsoft Office Word 2007 Illustrated Complete Running a Macro Selecting the FormatJournals macro Macro selected Customize button

15Microsoft Office Word 2007 Illustrated Complete Editing a Macro in Visual Basic Make changes to a macro in two ways: Delete the macro and record the steps again Edit the macro in the Microsoft Visual Basic window Use when the changes you need to make are minor

16Microsoft Office Word 2007 Illustrated Complete Editing a Macro in Visual Basic View MS Word button Save Normal button Code to save the active document Code to close the active document

17Microsoft Office Word 2007 Illustrated Complete Editing a Macro in Visual Basic Locating Visual Basic codes Find the correct code by searching Microsoft Visual Basic Help: Click the Microsoft Visual Basic Help button on the Standard toolbar I the Microsoft Visual Basic window Select links from the table of contents or use the Search feature Paste new code above the “End Sub” code

18Microsoft Office Word 2007 Illustrated Complete Customizing the Quick Access Toolbar Create a custom toolbar that contains only the buttons you want to perform specific tasks Can include buttons to perform macros

19Microsoft Office Word 2007 Illustrated Complete Customizing the Quick Access Toolbar Macros selected in the list of commands Spelling & Grammar button and Page Borders button already added Add button

20Microsoft Office Word 2007 Illustrated Complete Modifying Options Default settings are designed to meet the needs of most users To change default settings: Click the Office button Click the Word Options buttons Select a category: Popular, Display, Proofing, Save, Advanced, Customize, Add-ins, Trust Center, Resources

21Microsoft Office Word 2007 Illustrated Complete Modifying Options Spelling options modified Ignore word in UPPERCASE check box deselected Show readability statistics check box selected

22Microsoft Office Word 2007 Illustrated Complete Using the Document Inspector Use the Document Inspector to check that a document does not contain any Hidden text Personal information Comments that you do not want other users to see

23Microsoft Office Word 2007 Illustrated Complete Using the Document Inspector Document Inspector inspection results

24Microsoft Office Word 2007 Illustrated Complete Using the Document Inspector Use the Compatibility Checker to determine which elements of Word 2007 documents will not be saved or would be altered if saved in a previous version of Word

Using the Document Inspector Compatibility ResultsCompatibility Results 25Microsoft Office Word 2007 Illustrated Complete

26Microsoft Office Word 2007 Illustrated Complete Summary Planning a macro Determine tasks you want the macro to accomplish Include the correct steps to perform the task Creating a macro Use the macro recorder, or Enter codes into the Visual Basic Editor

27Microsoft Office Word 2007 Illustrated Complete Summary Recording Macro Steps The macro recorder actually records each step you perform as a sequence of Visual Basic codes Can use mouse to click commands and options Must use keyboard to select text

28Microsoft Office Word 2007 Illustrated Complete Summary Running a Macro When you run a macro, the steps you recorded are performed Run a macro in three different ways Select by name in the Macro dialog box Click a button you assign to the Quick Access toolbar Press a keystroke combination you specify

29Microsoft Office Word 2007 Illustrated Complete Summary Editing a Macro in Visual Basic You can delete the macro and record the steps again, or You can edit the macro in the Microsoft Visual Basic window Customizing the Quick Access Toolbar Customize to contain buttons you want to use to perform specific tasks

30Microsoft Office Word 2007 Illustrated Complete Summary Modifying Options Default settings are designed to meet the needs of most users Change default settings by Word Options from the Office menu: Click the Office button Click Word Options Select an option category

31Microsoft Office Word 2007 Illustrated Complete Summary Using the Document Inspector Check that a document does not contain any hidden text, personal information, or comments that you do not want others to see Compatibility Checker determines which elements in a Word 2007 will not be compatible with a previous version of Word