Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd Tips for Data Collation for QS University Ranking Projects QS Get-It-Right! Seminar An insight into quality and global advancement

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd 2  Interface  ‘Static’ Data  Definitions  ‘Non-Static’ Data  Online Exposure  Useful URLs Tips for Data Collation for QS Ranking Projects - Agenda 

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd 3  Be familiar with the School Admin Interface  Make lists of Critical Data and Non-Critical Data always work on the Critical Data first  Understand Definitions  Request data from relevant department; provide data lists and definitions  Upon receiving data, enter values into the School Admin Interface always apply FTE to the critical data items  Prepare & submit Recruiters list Academic peer list University name variations  Know the Sources for Help Tips for Data Collation - Summary

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Get familiar with the QS School Admin Interface 4

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Get familiar with the School Admin Interface 5 School Admin Menu OPTIONS SECTIONS  Complete only if UG and PG students data are not available separately  This section will be ignored if data in UG and PG students sections are not available

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Get familiar with the School Admin Interface 6 Stat History Definition Select ‘DIR’ Data-support comments Important input for critical data Data Item – ICONS & TEXT BOXES

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Work on Critical Data first 7 Critical Data are data that contribute directly to ranking  Faculty Staff  Undergraduate (UG) Students  Postgraduate (PG) Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make a Critical Data List 8 Critical Data List CRITICAL DATA Counts DOMESTICINTERNATIONAL EXCHANGE PROGRAM FTE Full-timePart-timeFull-timePart-timeFull-timePart-time Faculty Staff UG Students PG Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - Faculty Staff 9 CRITICAL DATA Counts DOMESTICINTERNATIONAL EXCHANGE PROGRAM FTE Full-timePart-timeFull-timePart-timeFull-timePart-time Faculty Staff UG Students PG Students Academic Teaching only, research only or both Exclude research assistants, PhD students who teach, exchange scholars, visiting faculty staff (input in data item “Inbound Visiting Faculty Staff”), offshore campus faculty staff FACULTY STAFF

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - UG Students 10 Pursuing a Bachelor’s degree or equivalent Exclude students pursuing certificates, diplomas, associate degree, non-degree seeking language students, offshore campus UG students UG STUDENTS CRITICAL DATA Counts DOMESTICINTERNATIONAL EXCHANGE PROGRAM FTE Full-timePart-timeFull-timePart-timeFull-timePart-time Faculty Staff UG Students PG Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - PG Students 11 Pursuing a higher level degree such as Masters and Doctorate Include both taught and research postgraduates such as PhD students, non-postgraduate degree seeking language students, offshore campus PG students PG STUDENTS CRITICAL DATA Counts DOMESTICINTERNATIONAL EXCHANGE PROGRAM FTE Full-timePart-timeFull-timePart-timeFull-timePart-time Faculty Staff UG Students PG Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd CRITICAL DATA Counts DOMESTICINTERNATIONAL EXCHANGE PROGRAM FTE Full-timePart-timeFull-timePart-timeFull-timePart-time Faculty Staff UG Students PG Students TIP Understand Definitions - Domestic vs International 12 Domestic faculty staff / student holds citizenship of the country International faculty staff / student foreign nationals, including permanent residents exclude visiting faculty staff /exchange students Dual Citizenship citizenship obtained through birth

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - Exchange Students 13 On an exchange program At least 1 semester In the last 12 months EXCHANGE STUDENTS CRITICAL DATA Counts DOMESTICINTERNATIONAL EXCHANGE PROGRAM FTE Full-timePart-timeFull-timePart-timeFull-timePart-time Faculty Staff UG Students PG Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - Full-time vs Part-time 14 Full-time faculty staff/students Works/attends a standard number of working/study units Part-time faculty staff/students Works/attends below the standard number of working/study units CRITICAL DATA Counts DOMESTICINTERNATIONAL EXCHANGE PROGRAM FTE Full-timePart-timeFull-timePart-timeFull-timePart-time Faculty Staff UG Students PG Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd part-time count 3 TIP Understand Definitions - FTE 15 FTE = Full-time Equivalent full-time count CRITICAL DATA Counts DOMESTICINTERNATIONAL EXCHANGE PROGRAM FTE Full-timePart-timeFull-timePart-timeFull-timePart-time Faculty Staff UG Students PG Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - FTE 16 Example Number of full-time domestic faculty staff = 3000 Number of part-time domestic faculty staff = 100 Number of full-time international faculty staff = 800 Number of part-time international faculty staff = 54 Headcount of faculty staff = ( ) + ( ) = 3954 FTE of faculty staff = (3800) + (154/3) = 3851

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - FTE 17 Input into School Admin

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 18 Non-Critical Data List Faculty Staff NON-CRITICAL DATA countsFull-timePart-timeFTE Inbound Visiting Faculty Staff Outbound Visiting Faculty Staff Faculty Staff with PhD

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - Visiting Faculty Staff 19 Visiting academic faculty staff coming from / going to an overseas university At least 3 months Contributes to teaching or research in the last 12 months VISITING FACULTY STAFF NON-CRITICAL DATA countsFull-timePart-timeFTE Inbound Visiting Faculty Staff Outbound Visiting Faculty Staff Faculty Staff with PhD

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 20 Non-Critical Data List First Year UG and PG Students NON-CRITICAL DATA Counts DOMESTICINTERNATIONAL FTE Full-timePart-timeFull-timePart-time First year UG Students * First Year PG Students * exclude certificates / diplomas and associate degrees

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 21 Non-Critical Data List Fees / Class Size Fees – per academic year (usually 2 semesters) Conversion to USD/GBP/EUR – Class size – exclude tutorial seminars NON-CRITICAL DATA DOMESTIC STUDENT FEES INTERNATIONAL STUDENT FEES CURRENCY CLASS SIZE UG Students PG Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - Fees Calculation Methods 22 Method 1 - Calculation by program Sum of all yearly fees for each program Number of programs * exclude exceptionally high fees for certain programs

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - Fees Calculation Methods 23 Method 2 - Calculation by fee level Fee level Number of students paying this level Total number of students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Understand Definitions - Fees Calculation Methods 24 Method 3 - Calculation by median Highest in total range 2 Lowest in total range

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 25 Non-Critical Data List Financial – Investment / Donations NON-CRITICAL DATANOTES Annual Library Spending Last completed academic year Focus on acquisitions on materials and resources Exclude operating costs Facilities Investment Last completed financial year Investment on infrastructure and facilities Include external sources and private donors Community/Cultural Investment Last 12 months Investment in the community local Alumni Donations Last 12 months

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 26 Non-Critical Data List Financial – Funding for Research NON-CRITICAL DATANOTES Government Funding Last completed academic year or last 12 months Include funding directly from government bodies Industrial Funding Last completed academic year or last 12 months Include only externally sourced funding from public and private sectors Exclude private donor support Total Funding Total funding = government funding + industrial funding + other funding (eg private individual or charity)

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 27 Non-Critical Data List Graduate Output NON-CRITICAL DATANOTES Proportion of graduates pursuing further study Within the last 6 months Proportion of graduates employed Within the last 6 months Exclude those opting for further study Number of PhD awarded Last 12 months

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 28 Non-Critical Data List Entry Requirements / Applications / Career Support NON-CRITICAL DATANOTES Entry Requirements Convert domestic requirements to the US Grade Point Average System Use the World Education Services (WES) Toolkit Total Applications Last 12 months For UG and PG study programs Career Support Full-time career support staff

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 29 Non-Critical Data List Student Satisfaction / Internationalisation NON-CRITICAL DATANOTES Overall Student Satisfaction Rate Proportion of all first year UG students who are satisfied with the overall quality of their course Use a national survey Teaching Student Satisfaction Rate Proportion of all first year UG students who are satisfied with the overall teaching quality of their course Use a national survey University Collaborations / Partnership Agreements Include collaborations at university or faculty level Include student and teaching exchanges, collaborative research projects, exchange of academic materials Enter list of university names in submission box

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Make Non-Critical Data Lists 30 Non-Critical Data List Male /Female Students in “Students” Section Ensure total male students + total female students = total students  Complete only if UG and PG students data are not available separately  This section will be ignored if data in UG and PG students sections are available NON-CRITICAL DATA Counts Full-timePart-timeFTE Male Students Female Students

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP ‘NON-STATIC’ DATA - Recruiters 31 Submit a list of recruiters for online survey Must use excel format and include address RECRUITERS

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP ‘NON-STATIC’ DATA - Academic Peer List 32 Submit a list of academics for online survey Must use excel format and include addresses Attend events to network ACADEMIC PEER

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP ‘NON-STATIC’ DATA - Papers / Citations 33 PAPERS / CITIATIONS EXTRACTION Extraction from Scopus Submit a list of university name variations Inform all researchers to use a standard format university name

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Increase Global Online Exposure 34 OPTIONS

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd TIP Increase Global Online Exposure 35 OPTIONS

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Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd Useful URLs 37 School Admin Help Page p=print_stats FAQs /faqs/ Information on rankings & universities School Admin Sign-in Page Currencyhttp:// Entry Requirements HELP

Copyright © 2009 QS Asia Quacquarelli Symonds Pte Ltd Thank you 38 kkkk eeee llll llll yyyy.... llll eeee eeee qqqq ssss.... cccc oooo mmmm