AIVC Future Northern Regional Gathering Sun 8 th Feb 2015 Hosted by York IVC aivcfuture.agoria.co.uk

What is the purpose of the AIVC? AIVC is the Association of IVC clubs, an organisation formed by IVC clubs Committee provides services to 41 member clubs with about 4000 members Objects Defined by the AIVC Constitution 2. The objects of the Association shall be: 2.1 To provide services for member Clubs; 2.2 To promote co-operation and liaison between member Clubs; 2.3 To encourage, advise, and assist in the formation and development of Inter ‑ Varsity Clubs; 2.4 To promote reciprocal arrangements for membership and visiting; 2.5 To provide a communication and information network between member Clubs. aivcfuture.agoria.co.uk

How is AIVC Organised? aivcfuture.agoria.co.uk Currently organised as a “Hub and Spoke” Structure AIVC Committee is the “Hub” Clubs are the “Spokes” Clubs are: -Active in events … they do things -Passive in organisation terms -Recipients of Committee services

How has 2014/15 been different? aivcfuture.agoria.co.uk Regional Gatherings in East, West and North Clubs have been less passive in defining AIVC future and policy Clubs have been: Meeting each other and helping to define the policies to be voted on at the AIVC AGM Weekend

What do clubs want? Changes to AIVC Weekend / AGM - Conference date window to 1 st March to 31 st August - Choice of Hotel / University / College venues in the Summer - Choice of cheaper accommodation for Conference / AGM - Shorter AGM meeting / more social / less travel / one day aivcfuture.agoria.co.uk More support for regional based activities - Chance to meet and chat with neighbouring clubs - Publicity and development better done by the clubs - Yet another enjoyable social event for the diary - Replace Dev/Publicity with Regional Liaison & Events - Events hosted by clubs rather than AIVC Committee

What do clubs want? Smaller AIVC Committee - Chairman, Secretary, Treasurer, News Officer + 1 or 2 more - Publicity and development done at club / region level - Better direct inter-club communications - More involvement by clubs in major decisions aivcfuture.agoria.co.uk Fairer financial voting at AGM for larger clubs - Reduced levy if financial voting strength is reduced - Fairer voting strength if paying most of the bills

AIVC Web Site Needs Updating Content Management, Blogs & More Inflexible - Currently free to AIVC - Folders in ActivityExchange (ivc.org.uk lost) - Flat HTML with FTP updating (old fashioned) - No Content Management System or Blog - Very expensive to retrofit CMS (£3000+) - AE has a restricted user base (mostly IVC) - AE built early 2000s (and still half finished!) - No Plugins, Widgets or modern features - No menu or page management - Social media almost non-existent - Limited scope for future development - From £10 per month for hosting - Very flexible Content Management - Blogs, galleries and lots more built in - 25% of all web sites use WordPress - Millions of users (and lots of developers) - Responsive design out of the box - Thousands of Plugins and Widgets - Easy connection to ActivityExchange - Meetup & social media plugins available - Can connect and embed almost anything! - Massive scope for future development aivcfuture.agoria.co.uk

Is AIVC Value for Money? AIVC provides services to 41 member clubs with about 4000 members. Services are funded from an Insurance and General Levy paid by member clubs. Insurance Levy – at 66p per member A very definate YES !!! How much would it cost your club to have your own insurance? Members - £ £17 Admin (at least £7.75 each) 26 – 50 Members - £ £17 Admin (at least £4.90 each) 51 – 100 Members - £ £17 Admin (at least £3.24 each) 101 – 250 Members - £ £17 Admin (at least £2.26 each) aivcfuture.agoria.co.uk

Is AIVC Value for Money? General Levy – Only £2.84 per member £1.51 for the AIVC AGM Conference (£5280) Conference – Officers Subsidy £.27 (£ 944) Conference – Delegates Subsidy £.52 (£1818) Conference – Travel Expenses £.57 (£1993) Conference – Admin Costs £.15 (£ 524) £1.33 for other services by AIVC (£4670) General Admin – Travel & Meetings £.75 (£2610) Regional etc – Hire, catering and travel £.58 (£2060) M odest savings from admin – mostly about where to spend? aivcfuture.agoria.co.uk

The Future of AIVC What would you like AIVC to do for you? How would you like AIVC to be structured? What are your views on the organisation of Conference and the AGM? What other items would you like to bring forward for discussion? Aivcfuture.agoria.co.uk