Pasadena Water and Power Workshop on Implementation of Level 2 Water Supply Shortage Plan City Council May 18, 2015 Item 24

Pasadena Water and Power Pasadena Must Reduce Water Use Persistent, Historic Drought Governor’s Executive Orders State Water Board Mandates  Statewide water emergency regulations  Mandatory urban water conservation goals  Agencies assigned goals from 8%-36% based on historic residential per-capital water use tier  PWP’s water reduction target is 28%  Prohibits irrigating ornamental turf on public street medians with potable water  New construction irrigation must comply with standards  Potential fines up to $10,000 day 2

Pasadena Water and Power Where PWP’s Water Goes… 3 28% Savings Target = 3 billion gallons (50 GPCD) Total 2013 Supply AmountUnits 33,133acre feet 14.4 millionbilling units 10.8 billiongallons An acre-foot = 43,560 cubic feet A billing unit = 100 cf = 748 gallons

Pasadena Water and Power Long-Term Water Use Trend Water Demand and Population 4

Pasadena Water and Power Water Use and % Reductions Last 10 Months vs

Pasadena Water and Power Adaptive Drought Response Public Input Adopt Measures Implement Programs Outreach & Enforcement Monitor Progress Propose Measures 6

Pasadena Water and Power Level 2 Water Shortage Public Meeting Schedule May 18: Public Workshop at City Council May 19: Presentation at Environmental Advisory Commission May 26: Discussion at Municipal Services Committee June 1: Public Hearing and Council Consideration of Recommendations 7 7

Pasadena Water and Power Current Water Education Programs 8

Pasadena Water and Power PWP Programs in Development Home Water Efficiency Reports Multi-Family Direct Install Partnership Graywater Program – Laundry to Landscape Increased Rebates Turf Removal  Coupled with irrigation retrofits MASH Turn-Key Turf Removal Program Commercial Advanced Automation Program  Evaporative condensers and cooling towers Streamlined Turf Removal for City Facilities 9

Pasadena Water and Power City Efforts to Save Water Recapture Water Used for Flushing Local Supply  Arroyo Seco Canyon and Recycled Water Water Distribution Master Plan – Reduce Losses  Main repairs, exercising valves, Reservoir retrofit Turning Off Fountains Public Works Projects  Non-essential turf removal projects  Recent projects include Sunnyslope, Vina Vieja, Victory, Jefferson & Gwinn Parks  Future scheduled projects include Lamanda Library, Eaton Blanche, Villa Parke & Victory Parks  Irrigation efficiencies and beautification efforts  Modify irrigation of medians to target trees and shrubs Golf Course Turf Removal – Over 20 Acres Completed 10

Pasadena Water and Power How Can Residents Save Water? Reduce your Water Use by 28% (32 gallons a day)! 11 Turn off water when brushing your teeth or shaving =10 gal Fix leaky toilets = 30 gal Wash full loads of dishes = 5 gal Wash full loads of clothes = 15 gal Take a 5 min. shower = 12 gal Fill bathtub halfway = 12 gal Adjust sprinklers = 12 gal Use mulch = 20 gal Water plants early AM = 25 gal Install drip irrigation = 15 gal Install a smart irrigation controller = 24 gal Rebates for Toilets, Turf Removal, Irrigation, Clothes Washers, Rain Barrels and more… PasadenaSavesWater.com

Pasadena Water and Power How Can Businesses Save Water? Educate Employees About Importance of Using Less Water Improve Cooling Tower Efficiency Install Water Efficient Fixtures In Restrooms and Showers Utilize Efficient Technology In Kitchen Areas Manage On-Site Laundry Facilities Efficiently Replace Water-Cooled Equipment with Efficient Technology Ensure Irrigation System is Properly Set Up and Maintained Landscape with Water-Wise Landscaping Principles 12 Rebates for Toilets, Turf Removal, Irrigation, Ice Machines, Kitchen Equipment and more: PasadenaSavesWater.com

Pasadena Water and Power Contact Us Report Water Waste  Citizen Service Center Mobile App  Online: cityofpasadena.net/CSC  Phone: (626) Conservation Tips and Rebate Information  Online: PasadenaSavesWater.com  Phone: (626)  Temporary suspension of MWD rebate programs  Rebate applications are being accepted  Approvals expected to resume on/after 5/27/15 13

Pasadena Water and Power Preliminary Recommendations For June 1, 2015 Council Action Increase Water Conservation Target to 28% Implement Level 2 Water Supply Shortage  Two day per week watering from April to October  One day per week watering from November to March Implement Additional Measures  Prohibit turf irrigation within 48-hours following measurable precipitation  Prohibit washing down of hard or paved surfaces using potable water 14

Pasadena Water and Power Additional Water Shortage Measures (Requirements) for Discussion Require Businesses Providing Showers To Promote Conservation (to limit shower use) Prohibit The Use Of Outdoor Evaporative Cooling Devices (for example, misters) Require Commercial Building to Set Thermostats to No Less Than 78 o for Cooling Impose Complete Ban On Spray Irrigation of All “Non-functional” Turf Go to Level 3 (one day per week watering) Additional Ideas from the Public… 15

Pasadena Water and Power Public Input 16

Pasadena Water and Power Backup Slides Follow 17

Pasadena Water and Power Estimated Fiscal Impact Meeting 28% Goal versus FY2016 Budget 18 Budget Item Low Estimate High Estimate Change in Water Revenue ($11.5 million)($13.4 million) Change in Water Cost ($8.4 million)($6.5 million) Change in Net Income ($3.1 million)($6.9 million)

Pasadena Water and Power Conservation Tiers Tier R-GPCD Range No. of Suppliers in Range Conservation Standard FromTo 1 4% % % % % % % % % 19

Pasadena Water and Power Current Water Conservation Rebates 20 Blank

Pasadena Water and Power Tiered Water Rates Rates Must Comply with Proposition 218 Some Tiered Rates Have Been Challenged PWP has Four Tiers Based on Supply Costs 21 Water Rate ($/hcf)

Pasadena Water and Power Water Supply Emergency and Level 2 Water Shortage Plan Municipal Services Committee May 12, 2015 Item 4.A

Pasadena Water and Power Updated Statewide Regulations State Water Resources Control Board Adopted New Regulations on May 5, 2015: 1.Set PWP Target at 28% Less Than Calendar Year Prohibits irrigating ornamental turf on public street medians with potable water; 3.Prohibits using potable water on landscapes for new construction…in a manner inconsistent with regulations or other requirements established by the California Building Standards Commission and the Department of Housing and Community Development; and, 4.Potential fines up to $10,000 per day 23

Pasadena Water and Power Emergency Regulations Digest 25% Statewide Conservation Goal …The State Water Board expects that most of the savings would come from reduction in or elimination of irrigation of ornamental landscapes with potable water conservation…The requirement would, in some cases, entail restrictions on use by other customer classes… 24

Pasadena Water and Power Emergency Regulations Digest Watering Medians A prohibition on the irrigations with potable water of ornamental turf on public street medians is necessary to promote water conservation, minimize the potential for waste and unreasonable use...does not provide for domestic use, sanitation, or fire protection, which are the primary needs that public water supply distributors must meet during drought periods 25

Pasadena Water and Power Reimagine Landscaping 26

Pasadena Water and Power Preliminary Recommendations For June 1, 2015 Council Action Increase Water Conservation Target to 28% Implement Level 2 Water Supply Shortage Implement Additional Measures  Prohibit turf irrigation within 48-hours following measurable precipitation  Prohibit washing down of hard or paved surfaces using potable water  Require businesses providing showers to post drought notices and promote limitation of shower use 27

Pasadena Water and Power Level 2 Water Shortage Public Meeting Schedule May 18: Public Workshop at City Council May 19: Presentation at Environmental Advisory Commission May 26: Discussion at Municipal Services Committee June 1: Public Hearing and Council Consideration of Recommendations 28

Pasadena Water and Power Public Outreach Print advertisements Social Media KPAS City Phone System Web Banners Public Counters Press Releases 29

Pasadena Water and Power 28% Reduction in Perspective Applies to “Net Water Production” in CY2013  Baseline is 14.4 million BU (33,133 AF)  Includes 13.3 million BU retail sales, plus losses Target Reduction ~4 million BU (9,277 AF)  Equals ~ 44% of total residential sales in CY2013  Equals ~ 96% of combined non-residential sales!  About 10 times the City’s total use in last 12 months 30

Pasadena Water and Power 31 Level 2 Measures All Permanent Prohibitions Apply Limits on Watering Days Obligation to Fix Leaks within 48 hours Prohibits filling/re-filling ornamental lakes/ponds Season Mon Tue Wed Thur Fri Sat Sun Summer (4/1-10/31) XXXXX Winter (11/1-3/31) X Pick 1 XXX X

Pasadena Water and Power Current Water Conservation Rebates 32 Blank

Pasadena Water and Power Current Water Education Programs 33

Pasadena Water and Power City Fountain Shut Off & Signage 34 City Hall & Glenarm Fountains

Pasadena Water and Power New Water Conservation Campaign 35

Pasadena Water and Power New Water Conservation Campaign 36

Pasadena Water and Power How to Reduce “Tips” at City Sites 37 Residents need to save 34 gallons a day to reduce their GPCD by 25% Banners at city libraries, recreation centers, and other community-facing sites will explain how easy that could be.

Pasadena Water and Power PWP Programs in Development Home Water Efficiency Reports Multi-Family Direct Install Partnership Graywater Program – Laundry to Landscape Increased Rebates Turf Removal  Coupled with irrigation retrofits MASH Turn-Key Turf Removal Program Commercial Advanced Automation Program  Evaporative Condensers and Cooling Towers Streamlined Turf Removal for City Facilities 38

Pasadena Water and Power Water Efficiency Behavioral Software Provides comparative water usage to customers Personalized ed and mailed reports Customer Portal & Utility Dashboard RFP Closes Tuesday May 19 th Water Conservation Programs in Development

Pasadena Water and Power Multi Family Direct Install Partnership with the Gas Company  SCG installs low flow showerheads and aerators PWP will add High Efficiency Toilets and an LED Light Bulb PWP will release RFP for toilet vendor in June 40 Water Conservation Programs in Development

Pasadena Water and Power Turf Removal for Under One Roof Participants Partnership with MASH City will remove turf at no cost to customer City will also cap sprinkler heads and install drip irrigation PWP and Department of Housing are working on cost estimates and feasibility 41 Water Conservation Programs in Development

Pasadena Water and Power Graywater Program Laundry to Landscape  (No Permit Required) Free Workshop Free kit for DIYers Free support from Professionals PWP will release RFP for Plumbing Professional in July 42 Water Conservation Programs in Development

Pasadena Water and Power Increased Incentives for Turf Removal coupled with Irrigation 365,598 of Sq.Ft. removed in the City this FY15  AFY savings  $15,383 per AFY saved Retrofit of irrigation results in increased water savings Incentivize cap of existing sprinkler heads and/or conversion to drip irrigation Analyzing incentive amount based on available budget in FY Water Conservation Programs in Development

Pasadena Water and Power Advanced Automation Programs for Evaporative Condensers and Cooling Towers Automation technology increases performance through wireless monitoring and alarm notifications Pilot program with two (2) Ralphs stores in Pasadena Full program will be launched in July 44 Water Conservation Programs in Development

Pasadena Water and Power Streamlined Turf Removal for City Facilities Design support for projects Installation option through MASH program partnership Incentives for Turf Removal Program in development with Pasadena Fire Department 45 Water Conservation Programs in Development

Pasadena Water and Power PWP Projects Recapture Water Used for Flushing  Pilot tested in December 2014  “No-DES” system in FY2016 Budget Arroyo Seco Canyon Recycled Water 46

Pasadena Water and Power Water Conservation Projects Discharge Capturing System Tested No DES System in Pasadena in December 2014 In FY2016 Capital Budget 47

Pasadena Water and Power 48 Water Conservation Projects No Des System runs water through filters and adds chlorine. PWP team tests water until it is suitable for delivery

Pasadena Water and Power 49 Major Projects Appeal Hearing for Environmental Approval – June 1 st Design Finalized – Winter 2015 Regulatory Permits & Construction - Spring 2016

Pasadena Water and Power Recycled Water Project EIR in review with Planning – Estimated time of completion May PWP will release EIR – June 2015  PWP will host community event 50 Major Projects

Pasadena Water and Power Water Waste Enforcement 2,440 Water Waste Reports Since July 1, 2014  Over 90% compliance with courtesy reminder  40 First Violations  6 Fines Continue Ratcheting-Up Enforcement  Additional resources/field staff  Phase-out courtesy notices  Consider increasing penalties in future 51

Pasadena Water and Power 52 Penalty Schedule ViolationAll Residential Accounts or Meters Less Than 1-1/2” Non-Residential Meters 1-1/2” or Larger FirstWritten Notice Second$100$200 Third$200$400 Fourth$350$700 Fifth and subsequent$500$1,000

Pasadena Water and Power Additional Water Shortage Measures for Discussion Prohibit Use of Outdoor Evaporative Cooling Devices (e.g., misters) Set Thermostats > 78 o for Cooling Ban Spray Irrigation of All Non-Functional Turf Continued… 53

Pasadena Water and Power Additional Water Conservation Ideas for Discussion Require that all swimming pools, wading pools, or spas be covered when not in use with acceptable protection designed to decrease water evaporation Mandate landscape irrigation surveys for large residential customers Mandatory retrofits of indoor plumbing fixtures on all multi-family properties Mandatory retrofits of indoor plumbing fixtures upon resale of properties Require all multi-family properties to have individual meters Require all new properties to install dual piping to use recycled water Require compostable toilets for new construction Work with local Plumbers to provide 10%-20% coupons to go toward the cost of repairing water leaks or adjust a customer’s irrigation controller Develop on site storm water capture/bio swale program

Pasadena Water and Power Proposition 218 Limits Ability to Encourage Conservation Through Rates and Penalties Legal Challenges to Tiered, Budget-Based, and Drought Rates Escalating PWP Rates are Cost Based Potential Rate Actions  Study to update rates and structure  Ensure revenue sufficiency  Subject to public notice, hearings 55 Water Rates and Drought Penalties

Pasadena Water and Power 56 Moving to Other Water Shortage Plan Levels Level 1Level 2Level 3Level 4 Watering Days Per Week 3 summer 1 winter 2 summer 1 winter 1 summer 1 winter No watering or irrigating Obligation to Fix Leaks, Breaks or Malfunctions 72 hours after notification 48 hours after notification 36 hours after notification 24 hours after notification Additional Prohibitions N/A Filling ornamental lakes/ponds Filling residential pools and spas No new potable water services Estimated Savings 10%20%30%40%

Pasadena Water and Power 57 Impacts of Water Shortage Plans Level 1Level 2Level 3Level 4 Watering Days Per Week 3 summer 1 winter 2 summer 1 winter 1 summer 1 winter No watering or irrigating Estimated Savings 10%20%30%40% Adverse Impacts Low stress to turf due to lack of watering. Potential loss of turf due to hot temperature s and lack of watering. Severe stress and potential loss of all types of vegetation, including trees, shrubs, and some native landscape. Potential loss of all types of vegetation. Halts economic development in areas served by PWP.

Pasadena Water and Power Progress by City to Reduce Water Use 58 City Water Accounts  Facilities, parks, medians, power plant…  Represent 2.3% of PWP’s water sales  Reduced water usage by 22.3% since 2013  Highest reduction of any customer class Water Reduction Projects Completed:  Various non-essential turf removal projects  Beautification efforts with drought tolerant plants

Pasadena Water and Power Golf Courses in Pasadena Progress to Reduce Water 59 Reduced Water Usage by over 2.7% since 2013 Represent 3.5% of PWP’s Water Sales Water Reduction Projects Completed:  Removed 20 acres of turf and replaced it with native Camphor, California Peppers, and Southern Live Oaks trees.  Installed efficient irrigation systems Working on Removing Additional 40 acres

Pasadena Water and Power Impact of Level 1 PWP’s FYTD Water Use Decreased 8.6% Turf and Tree Health Declining 60

Pasadena Water and Power Watering Restrictions Impacts 61 Hahamongna Watershed Park - Oak Grove Field Renovated Turf Turf Not Renovated

Pasadena Water and Power Stressed Trees in Pasadena Redwood trees at La Pintoresca Park 62

Pasadena Water and Power Tree and Shrub Exemptions State Regulations Recognize Value Impacts Long Lasting Promote Efficient Irrigation of Trees, Shrubs, and Newly Established Drought Tolerant Landscape Future Updates to Water Shortage Ordinance May Consider Additional Flexibility 63

Pasadena Water and Power Flexibility for Large Irrigation Customers 64 Allow Turf Restoration for Recreation Fields Allow Flexibility In Watering Days Due to Scheduled Sports Activities Allow Flexibility In Number of Watering Days Due to Irrigation Constraints of System Work Towards 28% Reduction from 2013 Levels Through Alternative Compliance Means

Pasadena Water and Power Watering Flexibility 65 List of Recreation Fields  PUSD Sports Fields  City Sports Fields  Golf Courses  Rose Bowl Athletic Field  PCC Athletic Field List of High Profile Sites  Centennial Square  Central Park  City Hall  City Libraries  Defenders Park  Gamble House  Memorial Park  Norton Simon Museum  Gwinn Park

Pasadena Water and Power Brookside Water Use & Target 2013 Water Use  2.0% of PWP total  12.9% less than efficient landscape allocation (MAWA) Proposed Target  28% less than 2013 MAWA  ~17.4% less than 2013 water use. 66

Pasadena Water and Power City Efforts to Reduce Water Use Implemented Various Turf Removal, Irrigation Changes, Beautification Water Used for Irrigation by Public Works has Declined 26.5% Since August 2014 Overall FYTD Water Use by City Down 22.3% 67

Pasadena Water and Power Proposed Watering Plan Flexible, Alternative Compliance Athletic Fields  Water three days a week (Sunday, Tuesday & Thursday)  Schedule field renovations to ensure field safety & good playing conditions  Water daily during field renovations, as needed High Profile Sites  Water three days a week (Sunday, Tuesday & Thursday)  Preserve aesthetic quality & health of trees  Water daily during turf renovations, as needed Meet 28% Reduction Through Additional Measures 68

Pasadena Water and Power Non-Essential Turf Removal Ongoing Public Works Program  Identifies areas where turf is not essential to park use: Parkways adjacent to parks, outside of athletic fields, under tree canopies, etc.  Recent projects include Sunnyslope, Vina Vieja, Victory, Jefferson & Gwinn Parks  Future scheduled projects include Lamanda Library, Eaton Blanche, Villa Parke & Victory Parks 69

Pasadena Water and Power Non-Essential Turf Removal Parks and Libraries Remediation Ideas  Continue to identify locations within parks & libraries where non-essential turf can be removed  Modify irrigation in parks, libraries and surrounding parkways to irrigate trees & shrubs with bubblers & drip irrigation  Remove non-athletic field turf & parkways or allow to brown out  Replace with mulch or decomposed granite  Replace with drought tolerant plants 70

Pasadena Water and Power Water Play Features City Has 4 Non-Recirculating Water Features at the Following Locations  La Pintoresca Park  Brenner Park  Memorial Park  Brookside Park (Reese’s Retreat) Consider Limiting Hours of Operation or Close for Summer Modify/Eliminate Summer Recreation Activities that Feature Water Play 71 Brenner Park La Pintoresca Park Brookside Park` Memorial Park

Pasadena Water and Power Medians Sierra Madre Boulevard Medians  Executive Order B states that the Water Board shall prohibit irrigation with potable water of ornamental turf on public street medians.  Public Works maintains the Sierra Madre Boulevard medians where New Year’s Parade & Post Parade viewing are held (15 acres of ornamental turf)  Staff will review design options for turf elimination and water efficiency with the community 72

Pasadena Water and Power Medians Six Additional Turf Medians  Modify irrigation to water trees and shrubs through the use of bubblers & drip irrigation  Eliminate turf in medians and irrigate trees  Design planting plans  Design elements to include: trees, drought tolerant plants, boulders, DG, mulch 73

Pasadena Water and Power Level 2 Water Shortage Schedule and Process Ongoing Process  Implement Recommended Level 2 and Additional Measures  Stepped-Up Outreach and Enforcement  Monitor/Report Results  Update Plan if/as Needed 74 Schedule  May 18: Public Workshop at City Council  May 19: Presentation at Environmental Advisory Commission  May 26: Discussion at Municipal Services Committee  June 1: Public Hearing and Council Consideration of Recommendations

Pasadena Water and Power BACK UP SLIDES 75

Pasadena Water and Power Additional Water Conservation Ideas for Discussion Prohibit the use of outdoor evaporative cooling devices (for example, misters) Require that all swimming pools, wading pools, or spas be covered when not in use with acceptable protection designed to decrease water evaporation Require that businesses with evaporative air conditioning equipment set thermostats to no less than 78 o for cooling Complete ban on spray irrigation of all non-functional turf Mandate landscape irrigation surveys for large residential customers Mandatory retrofits of indoor plumbing fixtures on all multi-family properties Mandatory retrofits of indoor plumbing fixtures upon resale of properties Move to Level 3 Water Supply Shortage Plan Move to Level 4 Water Supply Shortage Plan Require all multi-family properties to have individual meters Require all new properties to install dual piping to use recycled water Require compostable toilets for new construction Work with local Plumbers to provide 10%-20% coupons to go toward the cost of repairing water leaks or adjust a customer’s irrigation controller Develop on site storm water capture/bio swale program

Pasadena Water and Power Permanent Water Waste Prohibitions No Watering Between 9 a.m. and 6 p.m. (hand watering and system repairs allowed) No Watering During Periods of Rain No Excessive Water Flow, Runoff, or Washing of Hard Surfaces Prohibits Washing Vehicles (unless using a hose with shut off nozzle or a bucket) Obligation to Fix Leaks Within Seven Days Restaurants Required to Use Water Conserving Dish Wash Spray Valves Recirculation Systems Required for Fountains, Car Washes, Commercial Laundry 77

Pasadena Water and Power Key Exemptions Exemptions from Permanent Waste Prohibitions and Level 1 – 2 Measures  Water necessary for system testing and fire suppression  Water to protect public health and safety  Recycled water, gray water, and rainwater  Use by commercial nurseries and growers Exemptions from Level 1 and 2 Measures  Drip irrigation systems  Hand watering with bucket or hose with shut off nozzle  Fruit trees, shrubs and vegetation intended for consumption  Water needed to sustain aquatic life 78