Public Safety & Institutional Assurance COMMUNICATING EXCELLENCE TOGETHER 2011 INDIANA UNIVERSITY COMMUNICATIONS & MARKETING CONFERENCE

Agenda Mark Bruhn, Associate Vice President for Public Safety and Institutional Assurance (Intro and overview) Jerry Minger, Director of Public Safety Mike Jenson, Director, University office of Environmental Health and Safety Diane Mack, University Director for Emergency Management and Continuity Also in the audience… Questions and Discussion

Merri Beth Lavagnino Chief Privacy Officer and Compliance Coordinator Merri Beth Lavagnino Chief Privacy Officer and Compliance Coordinator Thomas. R. Davis Chief Security Officer Thomas. R. Davis Chief Security Officer Mark S. Bruhn Associate VP for Public Safety and Institutional Assurance Mark S. Bruhn Associate VP for Public Safety and Institutional Assurance Regional Campus EH&S Regional Campus EH&S Debbi Fletcher IUB Director, Emergency Mgt. & Continuity Debbi Fletcher IUB Director, Emergency Mgt. & Continuity Regional Emergency Planning Workgroup Regional Emergency Planning Workgroup Campus Police Chiefs Campus Police Chiefs Public Safety and Institutional Assurance University Information Security Office University Information Policy Office J. Romero Director, Regional Emergency Mgt. & Continuity Incident Response Team Incident Response Team Bob True IUPUI Director, Emergency Management & Continuity Bob True IUPUI Director, Emergency Management & Continuity IUPUI Emergency Planning Committee IUB Emergency Planning Committee University Access Planning Committee University Information Security and Privacy Risk Council Campus Administration (budget, policy) University Emergency Prep Committee University Emergency Prep Committee University Committee of Data Stewards Diane Mack University Director, Emergency Management and Continuity Diane Mack University Director, Emergency Management and Continuity Jerry Minger University Director, Public Safety Jerry Minger University Director, Public Safety Mike Jenson Office of Environmental Health and Safety Mike Jenson Office of Environmental Health and Safety Rich Strong IUPUI Environmental Health and Safety Rich Strong IUPUI Environmental Health and Safety Flyaway Team (Common Response Capability) Marie Ambern Administrative Assistant Marie Ambern Administrative Assistant Ken Long Asst Director, IUB Emergency Operations Ken Long Asst Director, IUB Emergency Operations Brad Wheeler Vice President for Information Technology and Chief Information Officer Brad Wheeler Vice President for Information Technology and Chief Information Officer John Applegate Vice President for University Regional Affairs, Planning, and Policy John Applegate Vice President for University Regional Affairs, Planning, and Policy Doug Pearson Technical Director, REN-ISAC Doug Pearson Technical Director, REN-ISAC IUPUI VC/F&A

Public Safety Goal: Centralized leadership structure for management and oversight of IU’s police services Standardization: policies, procedures, training, record keeping, budgeting Compliance: HEOA, Clery, Annual Security Report, Annual Fire Report, jurisdictional agreements Communication: internal and external collaboration, technology solutions, radio interoperability.

Environmental Health and Safety Potential Issues: Hazardous Material Spills/Events Serious Injury/Death to Members of the Public and/or in Occupational Settings Environmental Releases – Air, Water, or Soil Public Health Concerns – Food-borne Illnesses, Communicable Disease, Pests High Hazard Laboratories

University Emergency Management & Continuity Prevent, Mitigate, Prepare for, Respond to, Provide Continuity during, and Recover from all hazards Strategy and Partnerships Crisis communications – CICP, IU-Alert, JIC Response protocols/structure

IU-Alert messages direct recipients to these websites for further information. IU-Alert System Integrated Structure & Design RSS Information Lines / Call Centers Information Lines / Call Centers Indiana University Website Banners SMS / Text Phone Campus Cable Television * Not active yet, work is ongoing Digital Signage on Campus Websites * IU Protect: protect.iu.edu UEMC: emergency.iu.edu Websites * IU Protect: protect.iu.edu UEMC: emergency.iu.edu Blackboard Connect / IU- Notify Blackboard Connect / IU- Notify IU-Alert Facebook IUEMC

Response protocols/structure

Public Safety & Institutional Assurance COMMUNICATING EXCELLENCE TOGETHER 2011 INDIANA UNIVERSITY COMMUNICATIONS & MARKETING CONFERENCE