5 th September 2003Diane Tough Content Creation at the NHM or The evolving catalogue!

5 th September 2003Diane Tough NHM Libraries 1 million items in 4 Libraries  General & Zoology  Earth Sciences  Botany  Entomology

5 th September 2003Diane Tough Cataloguing Aims & Standards AIMS  Maintain & develop a catalogue of the Collections.  Achieve an accurate catalogue record on Unicorn for every item the Libraries hold. STANDARDS  AACR2  MARC21  OCLC AUTHORITY FILES

5 th September 2003Diane Tough Current Cataloguing Team of 2.5 cataloguers. Downloading records from OCLC carried out by Assistant Librarians in the different subject libraries.

5 th September 2003Diane Tough Material catalogued  Monographs  Manuscripts  Maps  Drawings  Electronic resources  Serials  Map series  Serial parts catalogued as analyticals  Serial parts catalogued as monographs

5 th September 2003Diane Tough Formats created CATALOGUING  Monograph  Map  Manuscript  Graphic  Serial  Analytical  Audio-Visual AUTHORITY  Personal name  Corporate name  Series  Subject  Uniform title

5 th September 2003Diane Tough Authority control Names checked against OCLC and authorized. Subjects – no authority control as yet. Library of Congress headings not consistent or specific enough for taxonomic purposes. Considering a mix of LC & ITIS (International Taxonomic Information System).

5 th September 2003Diane Tough SmartPORT Based on the Z39.50 technology Z39.50 is a protocol that translates commands back and forth between the local system and the external database provider. Local Unicorn user friendly interface that enables the user to capture records directly into Unicorn.

5 th September 2003Diane Tough SmartPORT at NHM Use to capture a complete cataloguing record and replace an existing brief record. External databases used – OCLC & RLIN. Not used yet at NHM for acquisition purposes or for new authorities.

5 th September 2003Diane Tough Configuration of SmartPORT Requires OPAC manager training. Needs gateway elements and destinations to the relevant databases. Necessary to have agreements with required databases.

5 th September 2003Diane Tough SmartPORT settings

5 th September 2003Diane Tough Connection to SmartPORT

5 th September 2003Diane Tough Successful search

5 th September 2003Diane Tough Record found?

5 th September 2003Diane Tough Load record

5 th September 2003Diane Tough First Fleet Project First eleven convict ships to sail to Australia in 1787 are known as “The First Fleet” Three collections of drawings from that voyage held in NHM. Thomas Watling George Raper Port Jackson Painter

5 th September 2003Diane Tough Project aims Digitise all the drawings Catalogue each drawing in Unicorn Export Unicorn entries to website Combine text and image on website

5 th September 2003Diane Tough Creating the entries Graphic format needed modification – extra descriptive MARC fields added. Original drawings studied. Descriptive catalogue entry produced. Subject indexing of people, places, concepts, subjects and taxonomy.

5 th September 2003Diane Tough Subject Indexing Subject heading schemes choosen:-  LCSH  Thesaurus of Geographical Names (TGN)  Union List of Artists’ Names (ULAN)  Intergrated Taxonomic Information System (ITIS)

5 th September 2003Diane Tough Raper drawing no. 66

5 th September 2003Diane Tough Raper drawing no. 66

5 th September 2003Diane Tough Raper drawing no. 66

5 th September 2003Diane Tough Raper drawing no. 66

5 th September 2003Diane Tough Raper drawing no.66

5 th September 2003Diane Tough On-going projects Collection Level Description Project. Linnaeus Link Project. For more information contact:- Diane Tough