Exploring Microsoft Access 2003 Chapter 1 Introduction to Microsoft Access: What Is A Database?

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Presentation transcript:

Exploring Microsoft Access 2003 Chapter 1 Introduction to Microsoft Access: What Is A Database?

Objectives (1 of 2) Define field, record, table and database Start Access, describe windows and objects Add, edit, and delete records Describe record selector

Objectives (2 of 2) Explain importance of data validation Apply filter and sort on one or more fields Describe relational database; identify one-to-many relationships

Overview  Every organization uses data  Intro to database management  Introduction to Access  Operations to maintain a database  Database power with multiple tables

Introduction to a Database Defining a database Database window in Access The seven items in window: Tables, Queries, Forms, Reports, Pages, Macros, Modules

Database Window Menu Bar Toolbar Database window Object button

Tables Design view used to create fields Datasheet view used to add, edit, or delete records Each column represents a field Records are recorded in rows

Design View Primary key Field names Data type description Field property

Tables Record selector symbol next to current record shows status Triangle indicates saved to disk Pencil indicates you are typing Asterisk appears next to last blank record in table

Tables Insertion point: where text is entered Primary key: unique identifier for each record Access automatically saves changes when you move to next record

Datasheet View Triangle indicates Data has been saved to disk Current Record Total Number of Records

Introduction to Access Hands-On Exercise 1 Welcome to Windows Obtain the Practice Files Start Microsoft Access Open the Books Table

Introduction to Access Hands-On Exercise 1 Continued Moving Within a Table Add a Record Add a Second Record Print the Table Exit Access

Maintaining a Database Replace command Find command GIGO (Garbage In, Garbage Out) Data Validation Delete record Add record Undo command Office assistant

Maintaining a Database Hands-On Exercise 2 Open the Bookstore Database The Find Command The Undo Command The Delete Command Data Validation

Maintaining a Database Hands-On Exercise 2 continued Open the Books Form The Replace Command Run a Query Print a Report Office Assistant

Relational Database A relational database uses multiple tables Example of one-to-many table: One publisher owns many books

Database Form Command Buttons Go To First Record Go To Next Record

Report

Filter By Selection These Records Were Sorted in Descending Order by Salary Only part of the records are displayed

Relationships Window Field Names One To Many Relationship Table names

Chapter 1 Summary Databases are multiple, related tables Six object types: Tables, Forms, Queries, Reports, Macros, and Modules Tables: Design view or Datasheet view Record Selector Symbol for record status Data validation is critical

Practice with Access 1. Employee database 2. Bookstore database 3. United States database 4. Super Bowl database 5. Look Ahead database 6. Companion Website

Case Studies Planning for Disaster The Common User Interface Garbage In, Garbage Out Changing Menus and Toolbars

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