IR Update AIRPO New Paltz June 19, 2008 John Porter, Associate Provost SUNY System Administration

IPEDS Update

IPEDS Surveys E12 = 12-Month Enrollment E12 = 12-Month Enrollment C = Completions C = Completions EF = Fall Enrollment EF = Fall Enrollment F = Finance F = Finance GRS = Graduation Rates GRS = Graduation Rates HR = Human Resources HR = Human Resources IC = Institutional Characteristics IC = Institutional Characteristics SFA = Student Financial Aid SFA = Student Financial Aid Red : SUNY does White : Campuses do Red/White : SUNY does State Op CCs do their own

Proposed changes 1. Collect more detailed student financial aid data 2. Eliminate first-professional degree category 3. Revise Finance data collected for both GASB and FASB institutions 4. Introduce phased implementation of new R/E categories

Student Financial Aid Survey Changes will: Changes will:  Distinguish between Pell and other fed grants  Distinguish between Federal loans and other loans Implementation Implementation

Data collected (full-time first-time cohort) CurrentNew # recipients Average $ received Any aid X Any grant XX Any loan XX Federal grants Pell grants Other fed grants XXXX State/local grants XX Institutional grants XX Loans Federal loans Other loans XXXX New Financial Aid Reporting Categories

First-professional going away! Probably not in NYSED but in IPEDS Probably not in NYSED but in IPEDS Doctoral programs will be classified as: Doctoral programs will be classified as:  Doctorate research/scholarship  Doctorate professional  Doctorate other First-professional certificates now “post- masters certificate” First-professional certificates now “post- masters certificate”

Doctorate research/scholarship A PhD or other Doctorate A PhD or other Doctorate Requires advanced work beyond the master’s level including dissertation or original project Requires advanced work beyond the master’s level including dissertation or original project Examples: EdD, DMA, DBA, DSc, DA, or DM, or others, as designated by the awarding institution Examples: EdD, DMA, DBA, DSc, DA, or DM, or others, as designated by the awarding institution

Doctorate professional practice Doctorate degree but not Ph.D. Doctorate degree but not Ph.D. Completion of program provides knowledge & skills for credential, or license required for professional practice Completion of program provides knowledge & skills for credential, or license required for professional practice Requires at least 6 FTE academic years of study (including pre-professional) Requires at least 6 FTE academic years of study (including pre-professional) Some are former 1 st professional degrees Some are former 1 st professional degrees Others as designated by institution Others as designated by institution

Doctorate other Doctorate degrees that do not meet the definition of: Doctorate degrees that do not meet the definition of:  research/scholarship or  professional practice

Master’s degree Requires completion of a program requiring one or two FTE academic years beyond bachelors’ Requires completion of a program requiring one or two FTE academic years beyond bachelors’ Some, such as those in Theology (Mdiv, MHL/Rav) that were formerly classified as first-profession, may require >2 FTE yrs work but will be classified as Masters in future Some, such as those in Theology (Mdiv, MHL/Rav) that were formerly classified as first-profession, may require >2 FTE yrs work but will be classified as Masters in future

1 st Prof Implementation YearIC, EFC, E Optional MandatoryOptional Mandatory

Proposed Finance changes Purpose: To increase comparability of finance data between public & private colleges Purpose: To increase comparability of finance data between public & private colleges Changes will improve utility of data and improve financial transparency of the institutions Changes will improve utility of data and improve financial transparency of the institutions

GASB institutions Part A – Statement of Net Assets Part A – Statement of Net Assets  Change asset categories  Plant, property, and Equipment  Report only Ending balances  Definitional change to Property obtained under capital leases

GASB institutions Part B – Revenues Part B – Revenues  Report local operating grants and contracts separately from private operating grants and contracts  Add line for sales and services of educational activities

GASB institutions Part C – Expenses Part C – Expenses  Change to resemble the FASB form  Allocation of Operation and Maintenance of plant (O&M)  Allocation of Depreciation

GASB institutions Component Units will be discontinued Component Units will be discontinued

New race/ethnicity standards Collection of R/E data one standard Collection of R/E data one standard Reporting of R/E data another standard Reporting of R/E data another standard Don’t confuse the two Don’t confuse the two  colleges have to collect more R/E data than what they report

DOE collection standard NCES requires two-question format: NCES requires two-question format: 1. Is respondent Hispanic/Latino? Y/N 2. Respondent selects one or more races:  American Indian or Alaska Native  Asian  Black or African American  Native Hawaiian or Other Pacific Islander  White

SUNY 3 rd question Due to New York’s unique demographics, SUNY is introducing a 3 rd question Due to New York’s unique demographics, SUNY is introducing a 3 rd question If Hispanic/Latino, is your background? If Hispanic/Latino, is your background?  Central American  Dominican  Mexican  Puerto Rican  South American  Other Hispanic/Latino  Handout

DOE collection standard Ethnicity question must come first Ethnicity question must come first Race question must read “one or more” instead of “all that apply” Race question must read “one or more” instead of “all that apply” Standards call for self-identification of race/ethnicity Standards call for self-identification of race/ethnicity DOE encourages institutions to allow current students and staff to re-identify their race and ethnicity under the new standards DOE encourages institutions to allow current students and staff to re-identify their race and ethnicity under the new standards

DOE reporting R/E standard Nonresident aliens Nonresident aliens Race/ethnicity unknown Race/ethnicity unknown Hispanics of any race Hispanics of any race For non-Hispanics only: For non-Hispanics only:  American Indian or Alaska Native  Asian  Black or African American  Native Hawaiian or Other Pacific Islander  White  2 or more races

Other considerations A person answering “Yes” to Hispanic/Latino should also answer the race question even though that person is reported to IPEDS as Hispanic/Latino only. A person answering “Yes” to Hispanic/Latino should also answer the race question even though that person is reported to IPEDS as Hispanic/Latino only. If a person does not answer the Hispanic/Latino question but does answer the race question, report that person in the race category selected (which by default assumes a “No” response to the Hispanic question). If a person does not answer the Hispanic/Latino question but does answer the race question, report that person in the race category selected (which by default assumes a “No” response to the Hispanic question).

R/E implementation schedule and and  Optional  Mandatory for EF, HR  Optional for C, E12, GRS  Mandatory all surveys SUNY ASC implementing in Guide Book and online app SUNY ASC implementing in Guide Book and online app

CIP table being updated CIP is an DOE taxonomy of instructional programs CIP is an DOE taxonomy of instructional programs CIP is used to identify “registered” programs that result in a degree, certificate, license or certification CIP is used to identify “registered” programs that result in a degree, certificate, license or certification Not intended as a classification scheme for courses, but SUNY uses it as such in SIRIS Not intended as a classification scheme for courses, but SUNY uses it as such in SIRIS Last updated in 2000; new table coming in Last updated in 2000; new table coming in

Reporting non-credit instruction For many institutions, non-credit instruction a core mission, e.g., remedial, professional, etc. For many institutions, non-credit instruction a core mission, e.g., remedial, professional, etc. IPEDS plans to collect this activity in about 5 years IPEDS plans to collect this activity in about 5 years Unduplicated counts of students will be required (including regular college students) Unduplicated counts of students will be required (including regular college students) This reporting means Continuing Ed courses and students to IPEDS! This reporting means Continuing Ed courses and students to IPEDS!

SIRIS Update

Implementation schedule Most Banner campuses will implement SIRIS Course, Student, & Term/Section during Most Banner campuses will implement SIRIS Course, Student, & Term/Section during Implementation schedule posted on the SIRIS project website ( Implementation schedule posted on the SIRIS project website (  Handout Non-banner campuses have more leeway but all campuses have to implement SIRIS by fall 2010 due to IPEDS R/E change Non-banner campuses have more leeway but all campuses have to implement SIRIS by fall 2010 due to IPEDS R/E change

Financial Aid Applicant Student Degree Term/Section Course Human Resources Space Inventory “SIRIS” SUNY’s New IR System Bursar Degree 1 st Phase 2 nd Phase Existing Systems

SIRIS reporting deadlines Course file Course file  Campuses submit as often as needed (needed for editing “sections” reported in Term/Section) Student file Student file  Fall/Spring census due Oct 15 th /Mar 1 st  End of term  Fall due January  Winter due March  Spring due June  Summer due September

SIRIS reporting deadlines Term/Section Term/Section  End of term  Fall due January  Winter due March  Spring due June  Summer due September Degree Degree  September for the prior AY  Or, after every commencement  Handout

Reporting non-credit instruction In SIRIS, all non-credit instruction claimed for state aid must be reported in Course, Student & Term/Section In SIRIS, all non-credit instruction claimed for state aid must be reported in Course, Student & Term/Section  Required fields & edits will be different for non-credit courses & students SUNY will no longer accept the Excel spreadsheet for reporting Continuing Ed instruction SUNY will no longer accept the Excel spreadsheet for reporting Continuing Ed instruction  Community colleges must prepare for this change Eventually, all Continuing Ed will have to be reported to IPEDS Eventually, all Continuing Ed will have to be reported to IPEDS

Campus status on sending SIRIS submissions 42 campus have sent a Course submission to test or production 42 campus have sent a Course submission to test or production 10 campus have sent a Term/Section 10 campus have sent a Term/Section Handout Handout

New York’s P-16 Initiative

New York’s P-16 system SED is building a state level unit record system SED is building a state level unit record system  Almost every state has an SLDS project underway New York’s project initially contains data on students enrolled in public school and SUNY/CUNY New York’s project initially contains data on students enrolled in public school and SUNY/CUNY  Courses & grades  Regents’ test results SUNY participating in prototype project SUNY participating in prototype project  Very difficult data issues between sectors Campuses may have to capture NY’s unique K-12 ID beginning in Campuses may have to capture NY’s unique K-12 ID beginning in

P-16 brings a new level of oversight USNY Regents USNY Regents P-16 Executive Committee P-16 Executive Committee Chief Data Director for P-16 Chief Data Director for P-16 P-16 Advisory Committees P-16 Advisory Committees  Data  Research

Nash/EdTrust Update

NASH Initiative NASH = National Association of System Heads NASH = National Association of System Heads  Ed/Trust, Inc. is a Foundation Two initiatives: Two initiatives:  Low-income/under represented access & success  Success in math curriculum for the above groups 6 campuses participated in Math study because SUNY does not have grade data centrally 6 campuses participated in Math study because SUNY does not have grade data centrally  Albany, Brockport, Oswego, Potsdam, Hudson Valley, and Monroe

NASH Initiative Cohorts tracked for 6 years Cohorts tracked for 6 years  Full & part-time  By gender/URM/Pell  Baccalaureate: Fall 1999  Associate: Fall 2001 SUNY submits this data every year until 2015 SUNY submits this data every year until 2015 SUNY is collecting campus Pell files SUNY is collecting campus Pell files  Baccalaureate forward  Associate forward  Now on annual calendar of data submissions Handout Handout

Teacher Education

Teacher Certification Examination Database SUNY is behind on releasing TCED release #3 SUNY is behind on releasing TCED release #3  Program completers through  Exam scores through Aug 2008  Campus IR gatekeepers of CDs containing protected data  Execute non-disclosure agreement with faculty & staff before releasing disc 2  Discs 1 & 3 may be released for analysis purposes to anyone who has a need to know SED ready to release TEACH (certifications) data to campuses – SUNY hasn’t had time to use it SED ready to release TEACH (certifications) data to campuses – SUNY hasn’t had time to use it

National Postsecondary Student Aid Study

National Post-secondary Student Aid Study (NPSAS 98) Campuses are making good progress Campuses are making good progress  Handout A few campuses refused to participate A few campuses refused to participate

National Community College Benchmark Project

Community College Benchmarking Project (NCCBP) About half of the 25 CCs that are participating submitted data – Good Work! About half of the 25 CCs that are participating submitted data – Good Work!  Handout The other colleges have until July 8 th to submit data! The other colleges have until July 8 th to submit data!

System-wide surveys NSSE/CCSSE NSSE/CCSSE  State Operated campuses completed NSSE Spring 2008  Community Colleges to administer Spring 2009  Part of strengthened campus-based assessment  SUNY pays but only every third year SOS SOS  State Operated campuses Spring 2009  Community Colleges Spring 2010

The End