Unit 16: Outreach and Resources Unit Introduction and Overview Unit objective:  To identify existing outreach programs related to COOP and opportunities to partner within or outside your agencies.

Unit 16: Outreach and Resources Unit Introduction and Overview  Existing programs:  Headquarters-based groups  Regionally based groups  Agencies with COOP responsibilities  “Inreach”  Programs under development  Individual responsibilities

Unit 16: Outreach and Resources Headquarters-Level COOP Groups  Interagency COOP Working Group  Individual department and agency headquarters COOP assets  Small and Independent Agency COOP Working Group

Unit 16: Outreach and Resources Regional-Level COOP Groups  Federal Executive Boards and Associations  Regional Interagency Steering Committees (RISCs)  FEMA and GSA contacts

Unit 16: Outreach and Resources Agencies With COOP Responsibilities  Department of Homeland Security/FEMA  General Services Administration (GSA)  Individual agencies

Unit 16: Outreach and Resources Agencies With COOP Responsibilities DHS – FEMA:  Serves as Lead Agent for the Federal Executive Branch COOP.  Coordinates COOP activities of Federal Executive Branch departments/agencies.  Issues COOP guidance.  Chairs the Interagency CWG.  Conducts periodic assessments of Executive Branch COOP capabilities.

Unit 16: Outreach and Resources Agencies With COOP Responsibilities GSA:  Maintains a database of alternate operating facilities.  Acts as the Federal government’s landlord and supplier.

Unit 16: Outreach and Resources Organizational Responsibilities All Federal agencies:  Appoint an agency COOP program POC.  Develop a COOP MYSPMP.  Develop, approve, and maintain agency COOP plans and procedures.  Conduct TT&E for agency COOP plans.

Unit 16: Outreach and Resources Organizational Responsibilities All Federal agencies:  Participate in interagency COOP exercises.  Notify the FEMA Operations Center (FOC) upon COOP implementation.  Provide updates on COOP status to the FOC as designated or if status changes.  Coordinate intraagency COOP efforts.

Unit 16: Outreach and Resources “Inreach”  Marketing the COOP program internally  Partnering with other segments of the organization  Demonstrating results  Bringing credit to the organization

Unit 16: Outreach and Resources Support for COOP Program Managers Support from leadership:  Establish COOP planning as an agency priority.  Appoint a COOP Program Manager.  Identify and prioritize essential functions.  Approve the COOP plan.  Conduct strategic planning sessions.  Approve the Multi-Year Strategy and Program Management Plan (MYSPMP).

Unit 16: Outreach and Resources Support for COOP Program Managers What are senior leaders’ main COOP planning responsibilities?

Unit 16: Outreach and Resources Support for COOP Program Managers Leaders are responsible for:  Establishing order of succession and delegations of authority.  Coordinating intraagency COOP efforts and initiatives.

Unit 16: Outreach and Resources Support for COOP Program Managers Leaders are responsible for:  Ensuring that backup copies of vital records are current and safeguarded.  Designating the individual responsible for the “Go Kit”.  Ensuring agency participation in internal and interagency COOP exercises.  Ensuring that all IT requirements are identified.  Promoting family support planning.

Unit 16: Outreach and Resources Support for COOP Program Managers Leaders are responsible for:  Activating the COOP.  Notifying the designated operations center of COOP implementation.  Providing updates on COOP status.  Ensuring that ERG members report to the relocation site.  Submitting daily reports.

Unit 16: Outreach and Resources Support for COOP Program Managers Leaders are responsible for:  Ensuring that time and attendance procedures are in place.  Assigning a reconstitution point of contact.  Planning for and assisting in the reconstitution process.

Unit 16: Outreach and Resources More Program Manager Responsibilities  Lead by example.  Seek opportunities to learn.  Participate in networking opportunities.

Unit 16: Outreach and Resources More Program Manager Responsibilities What can you do tomorrow?  Write down your goals.  Call your local FEB Executive Director.  Recruit a board of directors.

Unit 16: Outreach and Resources Available COOP Resources  Training  Colleagues and counterparts  Templates

Unit 16: Outreach and Resources Activity: COOP Outreach 1.Work in your table groups to complete this activity. 2.Read and complete your task assignment. 3.If asked, present your group’s responses to the class. You will have 10 minutes to complete this activity.

Unit 16: Outreach and Resources Summary This unit covered:  Resources for COOP Planning Next unit:  Pandemic Influenza Planning Discussion

Unit 16: Outreach and Resources Summary Questions?