Rotary International DISTRICT 5840 YOUTH EXCHANGE FLAT FEE PROGRAM FOR OUTBOUND STUDENTS

BENEFITS To District: Promotes Program and Not Country Effective Tool in Budgeting Process Easy to Explain to Parents

BENEFITS To Parents: To Parents: Total Cost (almost)Total Cost (almost) Easy to UnderstandEasy to Understand Equalizes Costs to Different CountriesEqualizes Costs to Different Countries Allows Creation of Payment ScheduleAllows Creation of Payment Schedule Easy to Compare Costs with Other Programs (usually one-half the cost of others)Easy to Compare Costs with Other Programs (usually one-half the cost of others) Permits a Refund Schedule PolicyPermits a Refund Schedule Policy

FLAT FEE COSTS Long TermShort Term AirfareAirfare Business CardsBusiness Cards InsuranceInsurance Name BadgeName Badge Orientation FeesOrientation Fees Rotary BlazerRotary Blazer DictionaryDictionary Trading PinsTrading Pins T-ShirtsT-Shirts Airline Ticket Changes Language Schools $3, $2, $3, $2,390.00

FLAT FEE WHAT IS NOT INCLUDED? LuggageCameraClothing Physical Exam Passport Visa (year-long) Summer Mini-Tour Spending Money Total Cost Estimated Long Term = $4,500 ~ $5,500 Short Term = $2,500 ~ $3,500

FLAT FEE: AIRFARE - INSURANCE Calculating Airfare: Average Costs of all airfares + 10% ~ 15% contingency Calculating Airfare: Average Costs of all airfares + 10% ~ 15% contingency Insurance: (SCRYE Requirements and Host District Requirements) Insurance: (SCRYE Requirements and Host District Requirements)

ORIENTATION FEES (FOR DISTRICT 5840) Orientation #1 – 4-hour afternoon w/parents (snacks & drinks) Orientation #1 – 4-hour afternoon w/parents (snacks & drinks) Orientation #2 – Weekend Camp – students only (food, camp expenses) Orientation #2 – Weekend Camp – students only (food, camp expenses) Orientation #3 – 4-hour afternoon w/parents (snacks & drinks) Orientation #3 – 4-hour afternoon w/parents (snacks & drinks)

PAYMENT SCHEDULE Application Fee $20 (paid by sponsoring club) Application Fee $20 (paid by sponsoring club) FLAT FEE PAYMENT SCHEDULE: FLAT FEE PAYMENT SCHEDULE: November 15 Interviews)$ 200November 15 Interviews)$ 200 January 15 – Long Term$1,160January 15 – Long Term$1,160 Short Term$1,095 Short Term$1,095 March 1 – Long Term$1,160March 1 – Long Term$1,160 Short Term$1,095 Short Term$1,095 April 1 - Long Term$1,160April 1 - Long Term$1,160 Short Term (Already Paid) Short Term (Already Paid)

REFUND SCHEDULE Candidate must notify District Chair in writing of withdrawal Candidate must notify District Chair in writing of withdrawal By 11/15Refund less $50.00 By 11/15Refund less $ /16 – 01/01No refund of the $200 11/16 – 01/01No refund of the $200 01/02 – 03/01Refund less $500 01/02 – 03/01Refund less $500 Note: If student is rejected at any point, payments are fully refunded (except for the administrative fee and any other out- of-pocket expenses).