Department of Veterans Affairs Department of Veterans Affairs Payments & Overpayments

Tuition and fee and Yellow Ribbon Program payments are issued to the school on behalf of the student Benefit payments made to the school will be direct deposited via Electronic Funds Transfer (EFT) If EFT payment information is unavailable, payment will be sent to the school’s mailing address as on file in WEAMS 2 VER062509ELR Payments & overpayments

Payments will include student identification information as well as the semester, quarter, or term the payment is covering Ch33 electronic payment information will be provided to Bursar/business office in accordance with existing ACH (automated clearinghouse) processes VA School Certifying Officials will receive one copy of a Vet Rep listing on a weekly basis VER062509ELR 3 Payments & overpayments

VER062509ELR 4 Facility Code IHL Name and address Payments & overpayments

VER062509ELR 5 Abbreviated RPO station number 07 = Buffalo 16 = Atlanta 31 = St. Louis 51 = Muskogee Payments & overpayments

VER062509ELR 6 Payment and Overpayments Claimant’s VA file number (8- digit file number or social security number) Payments & overpayments

VER062509ELR 7 Payment and Overpayments Amount of payment issued Enrollment period covered by payment Payments & overpayments

Payments amounts based on treasury records Amounts reflected are actual payment amounts after any overpayments have been withheld If amounts reflected are less than tuition and fees, schools should – Review claimant’s benefit level – Verify if overpayment exists 8 VER062509ELR Payments & Overpayments Payments & overpayments

VER062509ELR 9 Payment and Overpayments Claimant’s address Benefit payment type 33T = Tuition and fees 33Y = Yellow Ribbon Program Payments & overpayments

All benefit payment types are processed separately Vet Rep Listing only contains payments issued to the institution Ch33 payments issued to the claimant are not associated with any facility code, therefore, these payments are not reflected on any Vet Rep Listings 10 VER062509ELR Payments & Overpayments Payments & overpayments

If a student attends a portion of the certified enrollment period, yet does not complete training, schools should follow their established student refund policy If a refund is due, it should be issued to the student Refunds for partial attendance should not be returned to VA The student is responsible for any overpayment of VA benefits incurred as a result of a change in enrollment 11 VER062509ELR Payments & Overpayments Payments & overpayments

12 VER062509ELR Payments & Overpayments If a student never attends any portion of the certified enrollment period, schools should return money back to VA If a refund of a student’s out-of-pocket expenses is due, it should be issued to the student The school is obligated to refund payments to the VA for a student’s non-attendance (regardless of the established student refund policy) Payments returned to VA must include the student identification information as well as the quarter, term or semester for which the payment was made If a student does not complete a certified enrollment period, the school may or may not issue a refund Payments & overpayments

Refund to the VA if…. -Student dies during the term, and a refund is due -Student enrolled but never attended - Payment sent to the wrong school 13 VER062509ELR Payments & overpayments

Send paper check to the Agent Cashier of the RPO including “student identification information to: Muskogee RPO PO Box 8888 Muskogee, OK or Send paper check to: U.S. Department of the Treasury Financial Management Service P.O. Box Philadelphia, PA or If you received payment via EFT, the refund may be made through the ACH to: Request the bank return the full payment using an R31 ACH return code Payments & overpayments

If an individual is “called up” to active duty, VA will restore entitlement if veteran does not receive credit for course and will: –Not charge an overpayment for chapter 33 tuition and fees payment or Yellow Ribbon benefits for the certified enrollment period –Not charge an overpayment of books and supplies stipend for the enrollment period –Discontinue the monthly housing allowance at the end of the month during which the individual last attended 15 VER062509ELR Payments & Overpayments Payments & overpayments

In most cases, overpayments will not be collected during the due process period, which is 30 days from the day of notification Students with existing overpayments may attend school; however, their benefit payments will be withheld until the overpayment is collected Overpayments will be collected from the “next” payment, including tuition and fees and Yellow Ribbon Program payments 16 VER062509ELR Payments & Overpayments Payments & overpayments

Questions 17