FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc General Accounting Procedures, 7144 General Manager’s Account A. The Purpose of This Policy The purpose of the manager’s bank account is to permit the general manager to make emergency payments above the funds available for petty cash. The manager’s account has very limited use, mostly for C.O.D. deliveries and emergency paychecks.petty cash B. Responsibility The general manager is responsible for controlling the manager’s account and for strictly adhering to the Company’s financial controls for this bank account. Continue ►

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc General Accounting Procedures, 7144 General Manager’s Account C. The Manager’s Account Balance The general manager maintains the manager’s account balance at the approved level, which is shown in the Hotel-specific Accounting Information Guide.Hotel-specific Accounting Information Guide Continue ►

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc. 3 D. Excluded Uses The manager’s account may not be used for any of the following:  Small amounts that can be handled by petty cashpetty cash  Reimbursement of petty cash fundspetty cash  Payments for any reason to the general manager  Normal invoices that can be handled by accounts- payable  Payments for reimbursable expenses to any employee  Gratuities that affect payroll taxes  Employee bonuses Continue ► General Accounting Procedures, 7144 General Manager’s Account

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc General Accounting Procedures, 7144 General Manager’s Account D. Excluded Uses (cont.) For payments to travel agencies, the same policies apply whether the check is processed through accounts payable or the manager’s account: We do not mail commission checks to post- office boxes. Continue ►

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc General Accounting Procedures, 7144 General Manager’s Account E. Reimbursement Procedure Reimburse the manager’s account frequently so that there are always sufficient funds for payments to employees terminated during a pay period. To reimburse the funds used from the manager’s bank account, use the following procedure: 1. List each payment the Manager’s Account Transmittal form and sign the form. 2. Total the amount of the checks. The total should be the exact amount of the account’s maximum balance less the current actual balance. 3. Attach the supporting documents for each payment listed. Continue ►

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc General Accounting Procedures, 7144 General Manager’s Account E. Reimbursement Procedure (cont.) 4. Fax or the completed Manager’s Account Transmittal form to your regional manager, vice president or president. The area/regional manager, vice president or president will approve or disapprove the form. When approved, send the form to the accountant for payment. Unless instructed otherwise, the accountant will issue the check with the next check run. When the signed check is received at the Hotel, deposit the check to the manager’s bank account. End

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc General Accounting Procedures, 7144 General Manager’s Account