1 Planning to Succeed: Court Leadership and A Collaborative Model Presentation by: Gary Krcmarik and Judge Jeffrey Coker

2 Caseflow Management Definition:  Coordination of court processes and resources to move cases timely from filing to disposition regardless of the type of disposition Goal:  Creation of a predictable system that sets expectations and helps assure that required action is taken

3 Caseflow Management By:  Creation of case events but most importantly management of the time between events  Times must be long enough to allow preparation but short enough to encourage preparation  Providing certainty that events will occur as scheduled

4 System-Wide Change Process  Comprehensive Approach to Change  Collegial Approach to Change  More buy-in from key players  Better solutions  Makes broad acceptance more likely  Facilitates change (long term)

…”It is one thing to do what you know and quite another to know what to do.”… Albert Einstein

6 Hurdles  Education of Judges, Staff, Attorneys  Effective case management techniques  Importance of realistic charging  Timely discovery  Creation of goals, time standards, and uniform procedures  Anxiety of Change Process  Backlog of Cases

7 Hurdles (Cont’d)  Lack of Case Management Data  Lack of Public Defenders and County Attorneys  Minute Entry Processes  Relationship with County Manager and Board of Supervisors

“Trying to manage something you can’t describe, is like trying to go somewhere that doesn’t exist.” Mark Twain

9 FELONY CASEFLOW PROBLEMS PRIOR TO JULY 3, 1995  No Tracking of Cases (Pending Cases)  Continuances +  No Court Intervention  Black Hole  No Case Management Statistics

10 Key Ingredients for Change  Judicial Leadership (champion)  Willingness by all Agencies to Admit Existing Problems  Willingness by all Agencies to Change  Ability to Monitor Cases and to Provide Case Management Data

11 “Court reform efforts are not a sport for the short-winded.” Arthur Vanderbilt Former Chief Justice State of New Jersey

12 Case Management System History April 12, 1995 First Felony Task Force Meeting 1967 to December 1994 Jail Overcrowding Problem February 6, 1995 Contract with Maureen Solomon March 28, 1995 Maureen Solomon Recommendations April 11, 1995 One Day Case Management Workshop

13 Case Management System History continued April 13-April 30, 1995 Sub Committee Meetings Backlog Sub Committee Design Sub Committee Forms Sub Committee Limited Jurisdiction Sub Committee May 1, 1995 Second Felony Task Force Meeting July 3, 1995 Implement New Case Management System September 1995 to Present Follow-Up Felony Task Force Meetings Continuing Education for New Judges, Staff, and Attorneys

14 Felony Task Force Members Coconino County  All Judges  All Judicial Assistants  Clerk of Court  Sheriff  County Attorney  Public Defender

15 Felony Task Force Members Coconino County  Probation Department  Court Administration  Board of Supervisors  County Manager  Law Enforcement  Bar Association

16 “Change is a Process Not an Event.” Maureen Solomon, Author Improving Criminal Caseflow

17 Criminal Case Processing Highlights Coconino County  Expedited Criminal Case Processing-1995  Justice Court Felony Change of Pleas  Felony Plea on Demand—2002  Increasing Number of Grand Jury Days  Probation Revocation Court-2007

18 Prove It! Show Me the Evidence!

September 1994 Felony Dispositions

September 2007 Felony Dispositions