E-Theses & Supplementary Digital Data

E-Theses and Supplementary Digital Data Really useful stuff to know Paper manuscript PhD Theses Digital PhD E-Theses Copyright for online E-theses Supplementary digital data Discussion exercise with your neighbour mins 5-10 mins

Doctoral E-Theses in the UK Different requirements for e-theses in each university Paper manuscript with no opportunity for submitting e-thesis Paper manuscript with voluntary deposition of e-thesis with university library Mandatory submission of digital e-thesis National e-theses services British Library Ethos (Electronic thesis online service) –Provides searchable gateway to new non-embargoed e-theses from contributing universities. –Scans existing paper theses manuscripts on request. Archaeology Data Service E-Thesis Project –Accepts text and supplementary digital data for online dissemination.

Doctoral Theses and Copyright Examination piece the purpose of which is to answer a question. May include copyrighted material. A paper manuscript thesis remains an unpublished literary work. A digital e-thesis which is available online is a published literary work and has to comply with copyright law. However, this should not inhibit the intellectual exercise of a PhD: –Copyright material can be placed in a restricted appendix. –Copyright material in the paper manuscript can be withdrawn from the online e-thesis version. –An embargo can be placed on the dissemination of the thesis. Consult e-theses and copyright guidelines of university libraries or digital repositories.

E-Theses: Why? Why not? Why: Make your findings available to all – often indexed and searchable by search engines, e.g. Google. Raise your profile in the research community. Persistent URL with digital repositories. Why not: Publication plans for thesis - check regulations of publisher. Thesis contains sensitive data - for example cultural heritage research. Thesis contains significant quantity of 3 rd party copyright material. Discuss your options with your supervisor Consult digital repository website for Information Make plans early

Supplementary Data: Why do people include digital appendices? Data supporting interpretation. Digital formats necessary for data presentation and/or interpretation. Digital documents are cheaper and quicker than printing second volume of data.

Digital Appendices: Are compact discs a good idea? Good to share research data - but a CD will NOT ultimately achieve this. CDs degrade and will not be readable in the long term. Computers will cease to have CD drives. Digital appendices on CDs are for the benefit of examiners and NOT the wider research community now or in the future.

Supplementary Data: Online options Research Laboratory / Research Community Websites –Dissemination of digital data in the short term. Digital repositories for long term archiving. –Institutional (e.g. University libraries) –Archaeology Data Service E-Thesis Project

Exercise 5: E-Theses Five minute discussion with your neighbour If you are considering or are required to deposit an E-Thesis: –How will this affect the material you plan to include? –Will you need to embargo parts or the whole e-thesis? –Will you deposit supplementary digital? Have you considered archiving your PhD thesis and data with the Archaeology Data Service?

Cambridge University Library Open Access Post-Graduate Teaching Materials for Research Data Management in Archaeology Created by Lindsay Lloyd-Smith (2011) Module 5 E-Theses and Supplementary Digital Data Acknowledgements This material was created by the JISC-funded DataTrain Project based at the Cambridge University Library. Project Manager: Elin Stangeland (Cambridge University Library) Project advisors: Stuart Jeffrey (Archaeology Data Service), Sian Lazar (Department of Anthropology, Cambridge University), Irene Peano (DataTrain Project Officer: Social Anthropology), Cameron Petrie (Department of Archaeology, Cambridge University), Grant Young (Cambridge University Library), and Anna Collins Research Data and Digital Curation Officer). Creative Commons Licence The teaching materials are released under Creative Commons licence UK CC BY-NC-SA 2.0: By Attribution, Non-Commercial, Share- Alike. You are free to re-use, adapt, and build-upon the work for educational purposes. The material may not be used for commercial purposes outside of education. If the material is modified and further distributed it must be released under a similar CC licence.