Receipt Distribution System The Sage BusinessWorks Way or The BSoft Way Which one works best for you?

BusinessWorks Receipt Distribution DOD example  3 DOD customers  DOD Air Force  DOD Army  DOD Navy  Each with open invoices Lets apply a payment the Business Works way!

Before applying a payment… but there are multiple customers attached to a single payment, so what do you do??? BusinessWorks requires you to identify the Customer ID ….

To enter the payment you must.. Now on to applying payment to the second customer!  Enter all of the payment reference data  Assuming “total” payment of $4000  Select the appropriate invoices, accept and post  Select the first customer  DOD Navy  In the “amount” box only enter the amount being applied to this customer

To enter the payment you must.. There is an easier way!  Enter all of the payment reference data  In the “amount” box only enter the amount being applied to this customer  Select the appropriate invoices, accept and post  It is your responsibility to remember the total payment amount and calculate the amount you have applied  You have to follow this process for each individual customer that is attached to the single payment!!  1,2,3,4,5,6,X Times!  Select the second customer

Using BSoft’s Receipt Distribution System…  Easily distribute a single payment across multiple invoices or customers  One screen  Two search options to locate appropriate customers or invoice  “Customer Like”  “Invoice Number”  The software calculates the amount applied/unapplied

BSoft’s RDS (receipt distribution) DOD example DOD example  3 DOD customers  DOD Air Force  DOD Army  DOD Navy  Each with open invoices Lets apply a payment the BSoft way!

To apply a payment in BSoft’s RDS..  Simply open RDS  Choose your search method  Customer Like Or  Invoice Number

Apply payment using “Cust Like” Choose the first customer and invoice Then hit “select” Select Search Cust Enter first few letters of Customer ID Ex. DOD  Enter all of the payment reference data  Assuming “total” payment of $50000 search when you need to apply a single payment to multiple customers

Apply payment using “Cust Like”  After you select the individual invoice it will be transferred to the right-hand side of the screen  The undistributed amount will be calculated and displayed on the screen  Continue the customer selection process until the entire “total payment” has been distributed (the undistributed amount = $0.00), then post! As easy as 1,2,3 !!!

Apply payment using “Invoice Number” Then hit “select”  Enter all of the payment reference data  Assuming “total” payment of $  Simply type the invoice number and hit enter  If the invoice exists (and is open)  the open amount will automatically be selected for payment

Apply payment using “Invoice Number”  After you select the individual invoice it will be transferred to the right-hand side of the screen  The undistributed amount will be calculated and displayed on the screen  Continue the invoice selection process until the entire “total payment” has been distributed (the undistributed amount = $0.00), then post! As easy as 1,2,3 !!!

BSoft’s RDS Validates Input Correct the input or apply payments to open credits – just like BusinessWorks! If the you attempt to post and the selected invoices do not equal the “total payment amount” you will receive an error message

With BSoft’s RDS Save time… enter payment across customers and invoices from a single screen Reduce Errors… Program calculates the applied and unapplied amounts Let our software work for you!!!

Find out more! wwww wwww wwww.... bbbb ssss oooo ffff tttt iiii nnnn tttt eeee gggg rrrr aaaa tttt oooo rrrr ssss.... cccc oooo mmmmOr Contact your Sage BusinessWorks partner for more information