PSW © 2004 Initiatives consulting, LLC 1 The Power of Gantt 1 page tells a lot! Outlines the whole Road Highlights key activities & milestones Indicates.

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Presentation transcript:

PSW © 2004 Initiatives consulting, LLC 1 The Power of Gantt 1 page tells a lot! Outlines the whole Road Highlights key activities & milestones Indicates ahead or behind schedule Identifies critical path activities Great template for shareholder & board updates Calculates burn rate –if costs are entered Resource needs and over- allocations –if effort is entered

PSW © 2004 Initiatives consulting, LLC 2 Envision “Could I sell one tomorrow?” Step 1 Envision the technical, marketing, and business tasks that get your idea from where it is right now to a product that is routinely sold. ?

PSW © 2004 Initiatives consulting, LLC 3 Task Table: Technology TaskWho*EffortDuration *Underline the “leader” Find & set up facilities. Hire Tech1 Gandalph Frodo 1 day/wk - 2 months Repeat base-line experiments with higher sample size and technochlorphenobob Frodo Tech1 1 day/wk 3 day/wk 3 months Design & build beta work units Bilbo Outsourced Eng 1 day/wk - 2 months Run final beta prototype validation (vendor acceptance, operational features only) Frodo Outsourced Eng Tech1 1 day/wk - 3 days/wk 1 months Repeat validation on beta with technochlorophenobob Frodo Tech1 0.5 day/wk 5 days/wk 1 months Step 2

PSW © 2004 Initiatives consulting, LLC 4 Project Plan: Technology Qtr1Qtr2Qtr3 Repeat base-line Set up facilities Final Beta validation Laboratory & prototyping Complete technology plan Ready to sell! Administrative Test Beta unit Validation Finalize Beta unit Lab ready Step 3

PSW © 2004 Initiatives consulting, LLC 5 Top 7 Worst Red Flags shown by early task tables & Gantt charts Blank page –“You can’t plan technology!” “Too many unknowns at this point!” Too many pages –Summarize, Roll-up tasks. Make the milestones more significant Hard to follow. Not organized. The story doesn’t flow –Group by phases or task categories Progresses too quickly –Be realistic with the effort & duration required No setup. No lead-times –Provide time to get facilities and equipment All activities begin at once and overlap –Recognize links (dependencies) and resource constraints Inappropriate time scale –Quarters or years are best for the big picture