Degree and Graduation Seminar Scope Management

Scope Management Process The scope management process is the process of defining what work is required and then making sure all of that work and only that work is done.

Scope Baseline The scope baseline is the agreed-upon: project scope statement, WBS, WBS dictionary.

Requirements Documentation Requirements documentation refers to the documentation where the product requirements are recorded during the collect requirements process.

Requirements Traceability Matrix The requirements traceability matrix helps track the requirements over the life of the project to ensure they are accomplished.

Requirements Management Plan The requirements management plan describes how requirements should be identified, analyzed, prioritized, managed, as well as how their changes are to be tracked.

Work Breakdown Structure (WBS) The work breakdown structure (WBS) is a deliverable-oriented hierarchical breakdown of the work to be executed by the project team to meet project objectives and create the required deliverables.

Scope Management Plan The scope management plan describes how the project scope will be planned, executed and controlled.

Project Scope Statement The project scope statement is a detailed description of the project’s deliverables and the work required to create those deliverables. It also provides a common understanding of the project scope among project stakeholders.

Work Package Work packages are the smaller and more manageable pieces of work into which the project is broken down in the WBS, for which cost and activity durations can be reliably estimated and managed.

Activity An activity is each of the specific actions to be performed to produce the project deliverables.

Breakdown Breakdown is the subdivision of project deliverables into smaller, more manageable components, making it possible to define the work and deliverables at the work package level.

WBS Dictionary The WBS dictionary is a document that supports the WBS and provides more detailed descriptions of the components in the WBS, including work packages and control accounts.

Product Scope The product scope is the set of features and functions that characterize a product, service, or result.

Project Scope The project scope is the work that needs to be accomplished to deliver a product, service, or result, with the specified features and functions.

Constraint A constraint is a factor that limits the team’s options, such as limits on resources, budget, schedule and scope.

Assumption An assumption is something that is assumed to be true but that may or may not be true.

Control Account A control account is a management control point where scope, budget, actual cost, and schedule are integrated and compared to earned value for performance measurement.

Product Analysis Product analysis is the process of analyzing the objectives and description of the product, stated by the customer or sponsor, and turning them into tangible deliverables.

Validated Deliverable A validated deliverable is a project deliverable that has been determined correct, as a result of the quality control processes. This validation is then used as input, to verify scope, for formalized acceptance.

Requirements Gathering Techniques Requirements gathering techniques are techniques that help in identifying all requirements, before work starts on a project, including: interviewing, brainstorming, focus groups, facilitated workshops, etc.

Sample Question Which of the following statements is true regarding brainstorming and interviewing? A. They are forms of expert judgment used to help define and develop the project scope statement. B. They are tools and techniques used to elaborate the product scope description. C. They are group decision making techniques, which are a tool and technique of the Collect Requirements process. D. They are requirements gathering techniques that can be used in the Collect Requirements process.

Sample Question Which of the following includes the processes required to ensure that the project includes all the work and only the work required to complete the project successfully? A. Cost management. B. Scope management. C. Time management. D. Customer satisfaction management.

Sample Question The preparation of the scope baseline is BEST described as involving: A. The functional managers. B. The project team. C. All the stakeholders. D. The project expediter.

Sample Question All of the following are outputs of the Create WBS process EXCEPT: A. Scope baseline. B. Change requests. C. WBS dictionary. D. Updates to the requirements documentation.

Sample Question Which of the following is an output of the Collect Requirements process: A. Requirements traceability matrix. B. Project scope statement. C. Work breakdown structure. D. Requested scope changes.

Sample Question Which of the following should be included in a Requirements Management Plan? A. The document should trace requirements to project scope / WBS deliverables. B. It should describe how requirements activities will be planned, tracked, and reported. C. It should trace high-level requirements to more detailed requirements. D. It should trace requirements to business needs, opportunities, goals, and objectives.

Sample Question All of the following are needed to create the WBS EXCEPT: A. Organizational process assets. B. Quality measurements. C. Requirements documentation. D. Project scope statement.

Sample Question The program was planned years ago, before there was a massive introduction of new technology. While planning the next project in this program, the project manager has expanded the scope management plan because as a project becomes more complex, the level of uncertainty in the scope: A. Remains the same. B. Decreases. C. Decreases then increases. D. Increases.

Sample Question You have a signed project charter and are in the process of creating a project scope statement. You have asked the team for input to ensure that the project scope statement is complete. However, the team is struggling to define the scope. Which of the following BEST describes the problem? A. A WBS was not completed before the project scope statement was begun. B. The team is working on the project scope statement without the benefit of organizational process assets. C. The team is in the Define Scope process and needs the project scope statement as an input. D. The project objectives were not identified before the project scope statement was begun.

Sample Question While completing work, a project team member tells you that a work package has been forgotten in the WBS. What is the BEST thing to do? A. Wait for a change request to be processed. B. Include it in the WBS. C. Include it only in the network diagram. D. Include it in the estimate, but not in the activity list.

Sample Question Which of the following is an output of the Define Activities process?: A. A WBS. B. An activity list. C. A network diagram. D. A project schedule.

Sample Question To manage a project effectively, work should be broken down into small pieces. Which of the following does not describe how far to decompose the work? A. Until it has a meaningful conclusion. B. Until it cannot be logically subdivided further. C. Until it can be done by one person. D. Until it can be realistically estimated.

Sample Question A project manager is concerned about the amount of gold plating that has occurred on past projects. NONE of the following would be of use in controlling gold plating EXCEPT: A. A staffing management plan. B. A project charter. C. A WBS dictionary. D. A risk management plan.

Sample Question The product manager notifies the project manager that she has decided that the product should be able to be used by an additional market. The BEST thing for the project manager to do would be to: A. Immediately notify the project sponsor that there is a project scope change. B. Notify the project change control board that the project scope will have to change. C. Inform the product manager that the potential impacts to the project will be reviewed. D. Do nothing, this is an example of progressive elaboration.

Sample Question A client has asked you to add to the scope of the project. The project is under budget and a little ahead of schedule. What should you do? A. Approve the change. B. Determine the effects of the change in the project. C. Ask the sponsor for approval to make the change. D. Get approval from the configuration change board.

Sample Question Senior management has imposed a project delivery date prior to acceptance of the project scope statement. To whom is the project manager MOST accountable? A. Project sponsor. B. Project team. C. Customer. D. Senior management.

Sample Question Your project depends on a key deliverable from a vendor you have used several times before with great success. You are counting on the delivery to arrive on June 1st. This is an example of a/an: A. Constraint. B. Objective. C. Assumption. D. Requirement.

Sample Question You are a project manager working for iTrim Central. Your organization has developed a new dieting technique that is sure to be the next craze. One of the deliverables of your feasibility study was an analysis of the potential financial performance of this new product and your executives are very pleased with the numbers. You will be working with several vendors to produce products, marketing campaigns, and software that will track customers’ progress with the new techniques. For purposes of performing earned value measurements for project costs, which of the following are you are going to place in the WBS? A. Chart of accounts. B. Code of accounts. C. Control account. D. Reserve account.

Sample Question Which of the following BEST describes product analysis: A. Working with the customer to determine the product description. B. Mathematically analyzing the quality desired for the project. C. Gaining a better understanding of the project’s product, in order to create the project scope statement. D. Determining if the quality standard on the project can be met.

Sample Question Verify Scope is closely related to: A. Perform Quality Control. B. Sequence Activities. C. Perform Quality Assurance. D. Time Management.

Bibliography Project Management Institute. (2013). A Guide to the Project Management Body of Knowledge (PMBOK®) (5th Ed.). Pennsylvania, United States of America: Project Management Institute. Mulcahy, R. (2013)( PMP Exam Prep. (8th Ed). United States of America: McGraw-Hill.