2010 Sexual Assault Services Program Grant Pre-Bid Seminar October 9, 2009

Crime Victim Services Unit Program Staff Marc Peoples Program Manager Tina Utley Program Specialist Carrie Wehking Program Representative Kristina Kirchhoff Program Representative Michelle Parks Program Representative Beth Liescheidt Program Representative Janet Amitin Program Specialist Carrie Kiesling Office Support Tiffany Juergens Office Support

2010 SASP Contract Period January 1, 2010 through December 31, 2010

What is SASP? The SASP Program was authorized under the by the Violence Against Women Act of 2005 (VAWA 2005). It is the first federal funding stream solely dedicated to the provision of direct intervention and related assistance for victims of sexual assault.

Primary Purpose of SASP  Support rape crisis centers in providing direct intervention and related assistance services; and  Support dual programs that provide sexual assault and domestic violence services to enhance the provision of sexual assault- related direct intervention and related assistance services.

Fund Allocation  Estimated Funding for 2010: $275,912  The maximum amount of funding that may be requested is $12,000.  Personnel IS NOT Eligible for this Grant

Eligible Applicants To be eligible for funding from the SASP Grant, an applicant must be a non- governmental victim services program. 1. Nonprofit Organization. To be eligible to receive SASP funds, organizations must be operated by a nonprofit organization. a. Nonprofit Organizations. Nonprofit organizations must submit proof of their nonprofit status in one of four ways: i. Proof that the Internal Revenue recognizes the applicant has the status of 501(c)(3); ii. A statement from a State taxing body or the State secretary of state certifying that: 1. The organization is a nonprofit organization operating within the State; and 2. No part of its net earnings may lawfully benefit any private shareholder or individual;

Eligible Applicants Cont; iii. A certified copy of the applicant’s certificate of incorporation or similar document that clearly establishes the nonprofit status of the applicant; or iv. Any item described in (i) through (iii) if that item applies to a State or national parent organization, together with a statement by the State or parent organization that the applicant is a local nonprofit affiliate. 2. Faith-Based and other Community Organizations.

Compliance Eligibility Comply with Federal Rules which regulate grant Comply with State Criteria Maintain Civil Rights information Comply with Non-Discrimination requirements Comply with Federal Fair Labor Standards Act Provide access to services for persons with Limited English Proficiency

Compliance Eligibility Cont; Forensic Exams Cannot require participation in criminal justice system or cooperation with law enforcement Polygraph Cannot require of sexual assault victim as a condition for proceeding with criminal investigation

Compliance Eligibility Cont; Court Records Identifying information must be removed prior to public disclosure Confidentiality May not release identifying information without written release unless required by statute or court order Service Standards Comply with the Missouri Coalition Against Domestic & Sexual Violence (MCADSV) Service Standards and Guidelines.

Allowable Services In general, SASP Program funds may support training, technical assistance, evaluation, data collection, and equipment costs to: Support rape crisis centers in providing direct intervention and related assistance services; and Support dual programs that provide sexual assault and domestic violence services to enhance the provision of sexual assault-related direct intervention and related assistance services.

Allowable Services training, technical assistance, evaluation, data collection, and equipment costs Enhance services that meet the needs of women victimized by sexual violence.

Eligible Costs The maximum amount of funding that may be requested is $12,000. Travel Supplies/Operations (necessary in provision of services) Contractual Expenses Equipment (necessary in provision of services) Audit Cost (if required)

Ineligible Costs/Services Personnel Lobbying Perpetrator Rehabilitation Children’s Programs Divorces and Legal Separations Fundraising Indirect Organizational Costs Property Loss Most Medical Costs

Ineligible Costs/Services Relocation Expenses Cost of sending individual victims to conferences Activities exclusively related to crime prevention Construction Costs Real Estate Acquisition Large Items of Equipment Professional Dues, subscriptions, memberships Bonuses or commissions

SASP Purpose Areas The Sexual Assault Services Program (SASP) - Grant funds will support the establishment, maintenance, and expansion of sexual assault services by non-governmental victim services programs to assist those victimized by sexual assault. The purpose of the Sexual Assault Services Program (SASP) is to provide intervention, advocacy, accompaniment (i.e. accompanying victims to court, medical facilities, police departments, etc.), support services, and related assistance for adult, youth, and child victims of sexual assault, family and household members of victims, and those collaterally affected by sexual assault, except for the perpetrator of such victimization.

SASP Purpose Areas Cont; Intervention and related assistance may include: 24-hour hotline services providing crisis intervention services and referral; Accompaniment and advocacy through medical, criminal justice, and social support systems, including medical facilities, police, and court proceedings; Crisis intervention, short-term individual and group support services, and comprehensive service coordination and supervision to assist sexual assault victims and family or household members;

SASP Purpose Areas Cont; Information and referral to assist the sexual assault victim and family or household members; Community-based, linguistically and culturally specific services and support mechanisms, including outreach activities for underserved communities; and The development and distribution of materials on issues related to the services described in the previous bullets.

Application Packet The following items are addressed in detail in the Application Packet Introduction to SASP Fund Allocation Statutory Purpose Area Program Priorities Definitions Subgrantee Organization Eligibility Requirements Eligible Subgrantee Organizations Allowable Services, Activities, Costs Ineligible Services Ineligible Cost Items The Packet can be obtained at

Application for Competitive Bid Application Packet Includes: Program Description and Guidelines Grant Application Instructions Financial and Administrative Guidelines

Completing the Application Putting your application together Submit all required forms and budget pages Submit narrative work program Submit 2-5 Letters of Collaboration or Memorandums of Understanding Application packet at

NOTE Maximum Award Amount is $12,000 Personnel is not Eligible for this grant.

Required Forms Application Summary Report Gives contact information, use of funding, number to be served, and project summary Application for Funding Authorized Official and Project Director cannot be the same person Board Chairpersons address should not be agency address Dollar amounts should match budget pages Budget Forms All items must be itemized on forms These requests will be detailed in the Budget Justification of the narrative

Required Forms Personnel Information Form Required for the purpose of determining whom is using the items that is requested in the grant. For example, if an agency request a computer, we need to know who will be using the computer to ensure they are providing direct services to SA victims or survivors. Details the experience and responsibilities of requested personnel

Required Forms Travel Budget Form Actual costs will be reimbursed after travel has occurred Mileage calculated at approved agency rate not to exceed the state rate of.50 cents per mile Approved agency travel policy must be submitted

Required Forms Equipment Budget Form Computer, printer, chair, file cabinet Costs must be reasonable Supplies/Operations Budget Form Office Supplies  Items not on approve list must be separate line items  Must be prorated based on the % of sexual assault services your agency provides Conference Registration Fees Contractual Budget Form Rate may not exceed $56.25/hour Must submit current contract with: services to be provided, by whom, hourly rate, contract period

Required Forms Certified Assurances Audit Requirements Report of Expenditures and Check Payee Other Funding Sources Certification Regarding Debarment

Required Documentation Agency Organizational Chart Must show grant positions Agency Procurement/Travel Policy Only required if requesting items other than personnel Job Descriptions for Grant Personnel Current Agency Profit/Loss Statement Non-Profit Agencies Board of Directors - Proof of Nonprofit Status 2-5 Letters of Collaboration

Narrative Work Program Requirements Use Plain White Paper Identify each section of the narrative using the outline provided Use type no smaller than 12 point No more than 10 pages

Narrative Work Program History of the Agency Statement of the Problem Give current local statistics for each county/city served Goals and objectives Are provided in the application packet.

Narrative Work Program Evaluation Procedure Determination of project effectiveness Include description of data collected Should tie to goals and objectives Type of Program Outline services to be provided including: definition of services, who will be performing services, how they will be provided, who will benefit, explain compliance w\MCASDV sexual assault service standards.

Narrative Work Program Proposed Service Area Coordination of Services

Narrative Work Program Budget Justification Personnel IS NOT Eligible Justify need for requested items Explain why SASP should fund them Number of Victims to be Served Number you anticipate serving with this project Use previous years statistics to support numbers

Narrative Work Program Report of Success Required for current subgrantees (unless using renewal process) Restates current goals and objectives with results to date listed under each one If not currently funded, but an existing project you should still report on your success Use actual number along with percentages

Submission/Review Applications are to be postmarked by October 30, 2009 or, if hand delivered, received by 4:30 pm on October 30, 2009 If using an agency meter must be received by October 30, 2009 Full Application should submit an original and 2 copies ( No Missing Forms)

Review If we receive an application requesting personnel it will be deemed ineligible and not reviewed. Applications received for competitive bid will be subject to this review process Applications will be scored based on meeting certain evaluation criteria and overall quality of the application

Review Application will be reviewed by a panel of individuals in DPS as well as a panel of outside readers Outside readers cannot have a financial interest in SASP funds Application will be reviewed as it is received, additional mailings will not be added to the application Applications, or portions of, received after the deadline will not be reviewed

Questions 1.Is personnel eligible? 2. What is the max amount of you can request?