HPRP WEBINAR SEPTEMBER 11, 2009 The Indiana Homeless Prevention & Rapid Re-housing program

IN - HPRP Individuals and Families at eminent risk of homelessness Individuals and Families living on street, shelter/ transitional or places not fit for human habitation

IN - HPRP HPRP Reporting: Monthly grant reporting via the DMS Quarterly Performance Reports Annual Performance Reports HPRP Monitoring: IHCDA fiscal management monitoring IHCDA program monitoring A 133 Audit HUD/OMB Monitoring

IN - HPRP Initial and Quarterly Performance Reports The Initial Performance Report covers the period from the grant execution date to September 30, Due to IHCDA by October 2 nd. Contains one time supplemental information, as well as the QPR.

IN - HPRP Initial & QPR Performance Report Data Elements: Grantee Information Subgrantee Information Subgrantee HPRP Program Information Number of persons and Households served Housing Outcomes Financial Information

IN - HPRP IPR Additional Elements: Grant Allocation (including sub grantee allocations) Projected Program Outputs Homelessness Prevention Targeting Data Collection

IN - HPRP QPR Requirements: Unduplicated count of persons and households served via an HMIS. Persons served is divided into Prevention vs. Rapid Rehousing. Services are reported by person by category, e.g. 10 persons received moving assistance. Housing status at intake and discharge. Due to HUD 10 days after the end of a quarter. To IHCDA within 3 days.

IN - HPRP QPR: Housing Outcomes – total number of persons exiting HPRP by housing outcome. Housing outcome types – permanent, temporary, institutional and other. Total # of persons leaving – includes deceased, don’t know and missing.

IN - HPRP Training: Training is September 22, 23 and 24, 2009 at the Indiana Community Action Association, 1845 W. 18 th Street, Indianapolis, IN See the web site for directions: A letter allowing attendees to receive the State rate for accommodations is available. Lodging is available nearby at University Place, 850 W. Michigan ( ) and Candlewood Suites, 1152 N. White River Parkway – West ( )

IN - HPRP Training Schedule: Tuesday, September 22 8:30 – 9:00 Registration and Coffee 9:00 – 9:15Introductions 9:15 – 12:15Transforming Homeless Services 12:15 – 1:15Lunch 1:15 – 4:30HPRP Program Components

IN - HPRP Training Schedule: Wednesday, September 23 8:30 – 9:00- Coffee 9:00 – 12:15 - Introduction to Housing based Case Management 12:15 – 1:15 – Lunch 1:15 – 2:30 - Assessment & Care Planning 2:45 – 4:30 - Reporting

IN - HPRP Training Schedule: Thursday, September 24: Clinical Track 8:30 – 9:00 - Coffee 9:00 – 10:30 - Building Intensive Case Management 10:45 – 12:15 - Using the HMIS 12:15 – 1:15 - Lunch 1:15 – 3:30 – Monitoring and Reassessment 3:30 – 4:30 – Wrap up and Questions

IN - HPRP Training Schedule: Thursday, September 24: Finance track 8:30 – 9:00 - Coffee 9:00 – 10:30 - Reporting through DMS 10:45 – 12:15 - Using the HMIS for client level financial data 12:15 – 1:15 - Lunch 1:15 – 3:30 – Monitoring of HPRP Sub grantees 3:30 – 4:30 – Wrap up and Questions

IN - HPRP Training Registration: Five attendees per sub grantee. Select Case managers who can be trainers. Complete form sent electronically and return to Lynn Morrow at IHCDA Different personnel may attend the Thursday financial track – in addition to your case managers.

IN - HPRP HMIS: The HPRP license is distinct from the HUD McKinney- Vento and/or the Family Development Network HMIS. Users of other HMIS program types will have to log off of one and log on to the other. Specific HPRP HMIS training will occur during the 3 day September training but will also be available via on line webinars. HMIS HPRP agreements will be sent out early next week. Please begin to discuss needed user licenses.

IN -HPRP Clarifications: The total length of time any HPRP assistance may be rendered to a participant is 18 months. This applies to all Housing Relocation and Stabilization Services as well as to direct Financial Assistance. Each Sub grantee is required to maintain documentation of essential eligibility criteria, e.g. income verification, habitability inspections, etc. A standard file format will be defined to facilitate auditing.

IN - HPRH Clarifications: The IHOP will be available in October, Separate training will be provided. A HPRP participant maintains their homeless status while in the program and can be qualified for other long term programs while receiving HPRP assistance. Prevention in the HPRP is based on the immediacy of the risk of homelessness. This is HUD’s “but for” test. Therefore, being on a Section 8 waiting list is not an automatic qualification for HPRP.

IN - HPRP Questions or Comments

IN - HPRP 19 Days To go!

IN - HPRP