` 2015 ELCA Youth Gathering Pre-registration Informational Meetings

Called to Detroit Video message from Heidi Hagstrom, Gathering Director

ELCA Gathering Mission The ELCA Youth Gathering, a unique community by size and scope, exists to accompany young people in their faith journey, to claim their baptismal identity and articulate their faith in Jesus Christ.

The Gathering Design Proclaim Community Proclaim Justice Proclaim Story Community Life Mass Gathering at Ford Field

Proclaim Community Act in a way that reflects God’s value for everybody, engaging one other’s story with respect and love.

Proclaim Justice Live boldly in the face of injustice, crisis and suffering

Proclaim Story Demonstrate the capacity to articulate their unique witness as part of God’s story.

Synod Day Director Pastor Elizabeth Rawlings UW Campus Ministry Will want help with: + youth musicians + youth worship assistants + adult small group leaders

Community Life Community Life happens wherever the community gathers

Mass Gatherings Music, speakers, dancing, inspiration!

ALL of the Gatherings July 12-15, 2015 DAYLE - Definitely-Abled Youth Leadership Event MYLE - Multicultural Youth Leadership Event July 15-19, 2015 ELCA Youth Gathering

Participant Eligibility Youth Participants Must be in 8 th -12 th grade this Fall Youth graduating in 2015 can come! Adult Participants Must be at least 21 years old Adult:Youth Ratio Requirement: 1 adult to 9 youth Recommendation: 1 adult to 5 youth

What Adults to Bring? Chaperones vs. Adult Leaders How do you make that choice?

Registration Registration Available Online Only Fees: $325/person program fee (includes $150 non- refundable deposit per person) Goes up to $375/person after January 15, 2015 Individual participant form to gather specific info for primary leader to use on website June 15

Getting To Detroit Flying into Detroit (from SEATAC) Approximately $400 (plus baggage fees, etc) Driving Individually Varies depending on borrowing/renting vehicles

Getting Around Detroit Airport Shuttle Nearby hotels may have a shuttle Gathering is working for other options If you fly to Detroit Gathering Transportation will drop you off in the morning and bring you back in the evening If you drive to Detroit You will be able to use your vehicles throughout

Housing Hotels are throughout the city and suburbs Budget for $150/room/night with 2-3 people in a room Synods will not be housed together, but efforts will be made to be close

Food The Gathering Teams are connecting with local restaurants Food trucks being contracted Finding local groceries to support and utilize for some meals Cash & carry options at some hotels

Safety & Security This Gathering Team has been working hard to ensure that our gathering runs smoothly and safely. They are working with local law enforcement agencies and Homeland Security!

Welcome to Detroit! Vibrant Detroit Video

Volunteer Opportunities General Volunteer Corps Servant Companions Community Life Volunteers More info about each is at: Volunteer Application Process is open NOW.

Budgeting Your Group Registration Fee = $325 (early fee) Travel = $ (when you reserve, baggage fees) Housing = $300 (4 nights) Food = $200 (5 $40/day) Total estimate = $ /person Also: Adding in cost of Adult Leaders Also: Offering & Spending Money

Fundraising Ideas Car show Coney Hot Dog Contest Car Washes Congregational Dinners Shareholders Other ideas?

Gathering Timeline 2014 May 15th - volunteer applications open; financial assistance available; Gathering website goes live September 15th - soft opening for registration October 15th - official opening for registration

Gathering Timeline 2015 January 15th - early-bird registration closes; registration fee goes up to $375 Late January - housing is assigned to registered congregations March 15th - begin sending info to hotels May 15th - last day for additions/substitutions; registration officially closes June Synod Event – TBD – wanna help plan it??

Helpful Links & gNews sign up open group for ALL ELCA NWWA Children, Youth & Family Leaders FB Page (closed - leaders) ELCA Youth Ministry Network: Ideas, templates, samples, forums

More Helpful Links #riseupELCA #LutheransNW Instagram.com/elcagathering# - Gathering Gear Susan Berg, Synod Gathering Coordinator – synod office – mobile & text

Resources - Forms

Resources - Documents

Resources – Promo Stuff

Resources - Videos

Questions? What do you need? Practice Patience!