Running an office of undergraduate research: summaries of budgetary and personnel structures of existing offices Dr. Mary Crowe, Dr. John Cavitt, Dr. Jennifer Cook, Dr. Dwight Dimaculangan and Dr. Karl Sienerth

Where to begin? Learning from others –Gleaning information from websites NDURE- Network of Directors of Undergraduate Research Experiences – –Budget, structure surveys

A caveat Range of budgets is quite large – LOW $3k –HIGH $750,000 MISSION, OBJECTIVES

Database N=45 for this presentation –A variety of institutions have been sampled Controlling for size and mission

Typical activities for an OUR Celebration days Stipends Travel Workshops Journal

Celebration Days Data only from the NDURE survey (n=28) –Program, book of abstracts –T-shirts –Food –Awards –External speaker(s)

Celebration Days # of undergraduate students AverageLowHigh 0-1,000 (n=3)10,0001,00015,000 1,000-5,000 (n=6)8, ,000 5,000-10,000 (n=5)1, ,000 10,000-15,000 (n=6) ,000 >15,000 (n=8)7, ,000

AY student stipends N=45 from websites and survey 30/45 provide stipends –Average $1,556 –Range $500-$5,000

Summer stipends N=45 from websites and surveys 11/45 provide summer stipends Average $2,527 Range $1,000- 4,000 Housing/External Funding

Student travel N=45 from websites and survey ALL provide travel Average $637 Range $

Faculty stipends N=45 from website and survey Few (<7) schools offer stipends for faculty Low of $300 high of $2,500

Other costs Staff salaries Publicity Travel to NCUR meeting Faculty travel to meet program officers Peer advisors

Where does funding come from? Internal –Line item –Endowment –Technology Transfer fund –Revenue generating –Student fees External –Grants, annual corporation contribution, alumni donations

Running the office N=45 from –Searching the web –Answers to detailed on-line survey 2/3 of offices are run by some one with a PhD –Searching the web –Answers to detailed on-line survey

Running the Office- staffing N=15 from on-line survey 11/15 report to Vice President or Associate Vice President Who works –66% student workers –80% have administrative assistant –27% have at least one associate director

Running the office- assessment N=15 from survey All assess, 80% do so annually What do they assess? –Proposal pressure –Satisfaction surveys