2014 Writing for Submission to the Canadian Journal of Counselling and Psychotherapy and Other Professional Journals Kevin Alderson, PhD, Editor in Chief Canadian Journal of Counselling & Psychotherapy Educational Studies in Counselling Psychology University of Calgary Kevin Alderson, PhD, Editor in Chief Canadian Journal of Counselling & Psychotherapy Educational Studies in Counselling Psychology University of Calgary

Agenda  Steps in Getting Published  Decide on a topic  Choose a journal  Prepare the manuscript  Submit manuscript for review  Revise following feedback  The Editorial Process  Considerations for Students  Steps in Getting Published  Decide on a topic  Choose a journal  Prepare the manuscript  Submit manuscript for review  Revise following feedback  The Editorial Process  Considerations for Students

1. Decide on a Topic  If you can talk, you can write (you just need something to say)  You can do it!  If you can talk, you can write (you just need something to say)  You can do it!

2. Choose a Journal  Relevance of topic/research method  Type of audience  Editorial board composition  Review process  Length and style requirements  Average time to process manuscripts  Relevance of topic/research method  Type of audience  Editorial board composition  Review process  Length and style requirements  Average time to process manuscripts

3. Prepare the Manuscript  Check “author guidelines”  Font; Spelling (Canadian vs. American); length; etc.  Structure the paper  Definitions; logical presentation of ideas  Professional presentation  APA style - Perfect!  Seek out a mentor  Proof read manuscript  Check “author guidelines”  Font; Spelling (Canadian vs. American); length; etc.  Structure the paper  Definitions; logical presentation of ideas  Professional presentation  APA style - Perfect!  Seek out a mentor  Proof read manuscript

Co-authoring  Choice of co-author(s)  First vs. second authorship  Agreement re: subsequent use of article content  Choice of co-author(s)  First vs. second authorship  Agreement re: subsequent use of article content

4. Submit Manuscript for Review  Review submission instructions  Method of submission  Nearly every journal now requires on-line submission  Submit to one journal at a time  Review submission instructions  Method of submission  Nearly every journal now requires on-line submission  Submit to one journal at a time

5. Revise Following Feedback  If your manuscript is rejected, you need to consider another journal.  Maintain a positive relationship with the Journal.  If your manuscript is rejected, you need to consider another journal.  Maintain a positive relationship with the Journal.

Revision (Con’t)  If it needs revision (the most typical outcome), revise where this will enhance the paper and explain if you did not heed certain requests.  Let the editor know where the changes were made.  If it needs revision (the most typical outcome), revise where this will enhance the paper and explain if you did not heed certain requests.  Let the editor know where the changes were made.

The Editorial Process  Process can take many months  Depends on topic, availability of reviewers, time of the year  Initial review of manuscript by Editor:  Reject outright  Sent for 2 -3 blind reviews  Reviewers are chosen based on  Interests/Areas of specialization  Preferred research methodology  Process can take many months  Depends on topic, availability of reviewers, time of the year  Initial review of manuscript by Editor:  Reject outright  Sent for 2 -3 blind reviews  Reviewers are chosen based on  Interests/Areas of specialization  Preferred research methodology

Editorial Process (Con't)  Reviewers complete  Manuscript review form  Written review of manuscript  Reviews are considered by Editor  Accept  Revise (with deadline)  Reject  Reviewers complete  Manuscript review form  Written review of manuscript  Reviews are considered by Editor  Accept  Revise (with deadline)  Reject

Journal Editors  Editors need:  Authors  Reviewers  Must listen to reviewers  Change in editorship of Journal likely means change in focus  Editors need:  Authors  Reviewers  Must listen to reviewers  Change in editorship of Journal likely means change in focus

Accepted Manuscripts in CJCP  Who owns copyright?  Once accepted date of publication is usually provided  Authors can get copies of their article from the Journal webpage  Who owns copyright?  Once accepted date of publication is usually provided  Authors can get copies of their article from the Journal webpage

On-line Journals  Becoming more common  Are considered scholarly and high quality  Manuscript submission, reviewing and publishing are all conducted through Internet  Allow for easier inclusion of pictures, sound, video, raw data, etc.  Manuscript length is not critical  Becoming more common  Are considered scholarly and high quality  Manuscript submission, reviewing and publishing are all conducted through Internet  Allow for easier inclusion of pictures, sound, video, raw data, etc.  Manuscript length is not critical

CJCP is On-line  CJCP became only on-line in January 2010.

Ethical Issues  Acknowledge others appropriately  Informed consent re: research reports  Recognition of study sponsors  Age of data  Multiple articles on same study  Acknowledge others appropriately  Informed consent re: research reports  Recognition of study sponsors  Age of data  Multiple articles on same study

Writing for Publication in CJCP  Published articles are of interest to  Counsellor Educators  Counselling Practitioners  Field of counselling  Published quarterly by Canadian Counselling and Psychotherapy Association  January, April, July, and October  Distributed to over 4,000 inds.& orgs.  Published articles are of interest to  Counsellor Educators  Counselling Practitioners  Field of counselling  Published quarterly by Canadian Counselling and Psychotherapy Association  January, April, July, and October  Distributed to over 4,000 inds.& orgs.

Relevant Articles  Research reports of relevance to counselling  Description of new techniques or innovative programs or practices  Discussion of current scientific issues  Professional issues or the role of CCPA in society  Research reports of relevance to counselling  Description of new techniques or innovative programs or practices  Discussion of current scientific issues  Professional issues or the role of CCPA in society

Relevant Articles (Cont’d)  Critical summaries of published research and/or current issues related to counselling practice  Brief rebuttals or commentaries  Papers appropriate for Special Issues  Critical summaries of published research and/or current issues related to counselling practice  Brief rebuttals or commentaries  Papers appropriate for Special Issues

CJCP Author’s Guidelines  Online manuscript submission   Register as a user to obtain username and password  Click on “submit” and follow instructions  APA Publication manual, 6th Ed.  Length of French and English articles  Full length25 pages  Fieldwork14 pages  Brief Reports10 pages  Online manuscript submission   Register as a user to obtain username and password  Click on “submit” and follow instructions  APA Publication manual, 6th Ed.  Length of French and English articles  Full length25 pages  Fieldwork14 pages  Brief Reports10 pages

CJCP Author’s Guidelines (cont’d)  Require French and English Titles and Abstracts  On-line submission required  Require French and English Titles and Abstracts  On-line submission required

Special Issues  Special issue proposals are submitted to Editor by potential Guest Editor(s)  Can be French and/or English  If approved, Guest Editor(s) prepare “Call for Papers”  Guest Editor(s) manage review process  Special issue proposals are submitted to Editor by potential Guest Editor(s)  Can be French and/or English  If approved, Guest Editor(s) prepare “Call for Papers”  Guest Editor(s) manage review process

Considerations for Students Writers write because they must, not because someone else (even their supervisor) tells them to... The wish to see your work in print must come from you, in the first instance. Writing for publication is hard work, it takes patience, persistence, and humility. H. Crago Writers write because they must, not because someone else (even their supervisor) tells them to... The wish to see your work in print must come from you, in the first instance. Writing for publication is hard work, it takes patience, persistence, and humility. H. Crago

Some common problems with manuscripts  Inadequate lit review (too much/little)  Unclear introduction or description of the topic  Inadequate description of methodology  Discussion section that goes beyond or is not connected to data  Inadequate lit review (too much/little)  Unclear introduction or description of the topic  Inadequate description of methodology  Discussion section that goes beyond or is not connected to data

Three important considerations  Substance - the core of the manuscript (the issue being addressed)  Methodology - fully defined & described  Style - editorial/writing style Calfee & Valencia, APA  Substance - the core of the manuscript (the issue being addressed)  Methodology - fully defined & described  Style - editorial/writing style Calfee & Valencia, APA

Where to start...  Area of research/practice interests  Involvement with a professor’s project Must have something [interesting] to say  Area of research/practice interests  Involvement with a professor’s project Must have something [interesting] to say

Helpful factors when writing:  Co-author with an experienced professor/writer.  Seek a writing mentor.  Decide upon a journal and shape your manuscript around their audience and guidelines.  Develop an intimate relationship with the APA Manual (or with someone who does).  Get feedback from friends, family, peers, and professors.  Co-author with an experienced professor/writer.  Seek a writing mentor.  Decide upon a journal and shape your manuscript around their audience and guidelines.  Develop an intimate relationship with the APA Manual (or with someone who does).  Get feedback from friends, family, peers, and professors.

Helpful factors when writing:  Work with the Editor to move your manuscript forward (if invited to do so).  Take regular “time outs” (particularly after receiving the peer reviews).  Work with the Editor to move your manuscript forward (if invited to do so).  Take regular “time outs” (particularly after receiving the peer reviews).

Difficult moments in writing:  Finding the time.  Length of time it takes to get a response.  Managing your response to Editor/Peer review comments.  Deciding how to re-write or edit the manuscript.  Finding the time to rewrite.  Finding the time.  Length of time it takes to get a response.  Managing your response to Editor/Peer review comments.  Deciding how to re-write or edit the manuscript.  Finding the time to rewrite.

Rewarding aspects of writing and publishing:  Sharing your work  Connections made with others  CV  Sharing your work  Connections made with others  CV

What Can Students Do to Get Published?  The Practitioner’s Notebook Instructions at  Brief reports  Case studies  Book reviews  Watch for “Call for Papers” - Proposals  The Practitioner’s Notebook Instructions at  Brief reports  Case studies  Book reviews  Watch for “Call for Papers” - Proposals

Students Continued…  Literature review paper  Be comprehensive.  Tell the reader what we know about the topic and what we don’t know.  First analyze critically, then synthesize the findings.  Literature review paper  Be comprehensive.  Tell the reader what we know about the topic and what we don’t know.  First analyze critically, then synthesize the findings.

Students Continued…  What directions should future researchers take?  Implications of the literature review for counselling practice?  Writing a manuscript based on your thesis.  What directions should future researchers take?  Implications of the literature review for counselling practice?  Writing a manuscript based on your thesis.

I admire anybody who has the guts to write anything at all. -E.B. White I admire anybody who has the guts to write anything at all. -E.B. White

Best Wishes! Address: Kevin Alderson Editor, Canadian Journal of Counselling and Psychotherapy EdT 322, University of Calgary 2500 University Dr. NW Calgary, Alberta, T2N 1N4 Address: Kevin Alderson Editor, Canadian Journal of Counselling and Psychotherapy EdT 322, University of Calgary 2500 University Dr. NW Calgary, Alberta, T2N 1N4