AFRC Table of Content Unit Orientation AFRC Unit Participation Administrative Actions Control Roster The First Sergeant Position Enlisted Promotion Administrative Demotions Administrative Separations Authorized/Unauthorized Absences Personnel Evaluations Change Management Security Forces Procedures Line of Duty Employers Support of the Guard and Reserve Diversity OSI

Unit Orientation

COGNITIVE SAMPLES OF BEHAVIOR: Give a new example of effective unit orientation. Describe a practical commander’s call. Explain the importance of the sponsorship program.

Overview Sponsorship Program Base Orientation Unit Orientation AFRC

MP 1: Sponsorship Program Inbound Personnel Unit Allocation INTRO Program

MP 2: Base Orientation Wing Commander or Representative Inspector General Staff Representatives

MP 3: Unit Orientation Unit Commander or Representative Mission and Objectives First Sergeant Senior ART OIC/NCOIC Training Monitor CSS

MP 3: Unit Orientation Immediate Supervisor Mission and Objectives Duty Hours Lunch Hour Duty Tasks Training Safety Coworker Introductions

AFRC 4th Air Force – focus specifically on global reach (tankers and airlift capabilities). 10th Air Force – strike, ISR, space, cyber, and special operations assets. 22nd Air Force – tactical airlift, combat support, training.

AIR FORCE RESERVE COMMAND

MP2: FIRST SGT ROLE

Summary Sponsorship Program Base Orientation Unit Orientation AFRC

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

AFRC Unit Participation

COGNITIVE SAMPLES OF BEHAVIOR: Comprehend policy the policy of AFI 36-2254 Vol. 1, 2 & 3. Clarify requirements for unit participation Explain the difference between satisfactory and unsatisfactory participation. Explain the importance of the First Sergeants responsibilities.

AFRC First Sgt Academy Block II-12 UNIT PARTICIPATION Overview: Satisfactory Participation Nonparticipation Types of Participation Telecommuting Points Accumulation First Sergeant Responsibility In this section we will be discussing:   1. Why people join the Reserve 2. Policy governing satisfactory participation 3. Definitions associated with training participation 4. Ramifications of unsatisfactory participation 5. Exemptions The First Sergeant has an important role of motivating and encouraging the reservists to participate in their required training activities. Let’s start by discussing why people participate in the Reserve Oct 2001

AFRC First Sgt Academy Block II-12 MP1: AFMAN 36-8001 AFI 36-2254 VOL 1 Reserve Personnel Participation; VOL 2 Reserve Personnel Training VOL 3 Reserve Personnel Telecommuting/ Advance Distributed Learning (ADL) Guidelines Participation in reserve training activities is the key to maintaining mobilization readiness and for receiving credit towards military retirement.   AFMAN 36-8001 Supplement 1 establishes standards for satisfactory participation. Oct 2001

AFRC First Sgt Academy Block II-12 MP2: Requirements Requirements For Satisfactory Participation? Military standards of dress and appearance Physical fitness requirements Medical standards and qualifications Perform 48 paid Training Periods per year (TP) Perform at least 14 AT per year SATISFACTORY PARTICIPATION IS NOT THE SAME AS A GOOD YEAR! 50 POINTS IS JUST A BI-PRODUCT OF PARTICIPATING Requirements for Satisfactory Participation While participating and accruing points, the member must maintain: military standards of dress and appearance, physical fitness requirements and medical standards and qualifications. Normally points may be earned in one of three ways: training, education, and mission support Oct 2001

AFRC First Sgt Academy Block II-12 MP3: Airmen Nonparticipation Excused Absence Unexcused Absence Constructively Present d. Reserve Management Period This training is used to conduct UTA preparation, maintenance training/support, unit administrative support, and other related training activities not authorized for AGTPs.   Training is approved in advance and documented on AF Form 40A, including a comment in Section II (Remarks) regarding whether it’s the first, second, third, etc., (to a maximum of 24) RMP being performed. Directives prohibit performance of more than one RMP per calendar day per member, or performance of an RMP on the same calendar day with a UTA, AFTP, AGTP, ET, or AT. RMPs also can not substitute for statutory inactive duty training (UTA) requirements. Oct 2001

AFRC First Sgt Academy Block II-12 MP4: Types of Participation Initial Active Duty Training (IADT) Unit Training Assembly (UTA) Equivalent Training (ET) RMP Additional Flying Training Period (AFTP) Additional Ground Training Period (AGTP) Annual Tour (AT) Active Duty for Operational Support (ADOS) Progression Tours Active Duty for Training (ADT) Tours Requirements for Satisfactory Participation A non-prior service enlisted member must complete an initial active duty tour for training (IADT). This usually consists of both basic training and tech school.   A Category A reservist must complete an annual tour of no less than 14 days or be credited with approved substituted training. A Category A reservist must regularly take part in scheduled or rescheduled inactive duty training. Four or more unexcused absences from training periods during any year constitutes unsatisfactory participation. A Category A reservists must accrue a minimum of 50 and may accrue a maximum of 90 Inactive Duty Points during a retention year. Oct 2001

AFRC First Sgt Academy Block II-12 MP4: Types of Participation Requirements for Satisfactory Participation A non-prior service enlisted member must complete an initial active duty tour for training (IADT). This usually consists of both basic training and tech school.   A Category A reservist must complete an annual tour of no less than 14 days or be credited with approved substituted training. A Category A reservist must regularly take part in scheduled or rescheduled inactive duty training. Four or more unexcused absences from training periods during any year constitutes unsatisfactory participation. A Category A reservists must accrue a minimum of 50 and may accrue a maximum of 90 Inactive Duty Points during a retention year. Oct 2001

AFRC First Sgt Academy Block II-12 MP4: Types of Participation Requirements for Satisfactory Participation A non-prior service enlisted member must complete an initial active duty tour for training (IADT). This usually consists of both basic training and tech school.   A Category A reservist must complete an annual tour of no less than 14 days or be credited with approved substituted training. A Category A reservist must regularly take part in scheduled or rescheduled inactive duty training. Four or more unexcused absences from training periods during any year constitutes unsatisfactory participation. A Category A reservists must accrue a minimum of 50 and may accrue a maximum of 90 Inactive Duty Points during a retention year. Oct 2001

AFRC First Sgt Academy Block II-12 MP5: TELECOMMUTING Airmen are subject to the UCMJ Must meet all participation requirements Approval Authority – NAF/Wing/Group CC or Designees Authority concurrence prior to performing telecommuting Should not use for formal training Written Agreement Approving Authority Supervisor Requirements for Satisfactory Participation Normally points may be earned in one of three ways: training, education, and mission support Earning Points 1 point for each day of active duty 1 point for each 4 hours of Inactive Duty Training (IDT) not to exceed 2 per day 1 point for each 3 hours of awarded ECI courses (15 max) Minimum points for a satisfactory year (federal service retirement) 50 points (90 max) Max earnings 365 creditable points (366 for a leap year) per year Oct 2001

AFRC First Sgt Academy Block II-12 MP6: Point Accumulation Earning Points: Maximum Training Periods(TP) per FY is 48 points for a satisfactory year. Must perform at least 14 Training days (AD), Maximum in FT is 15 days. NAF/CC may authorize up to 20 days. 1 point for each 4 hours of Inactive Duty Training (IDT) not to exceed 2 per day and 1 point for each day of Active Duty 1 point for each 3 hours of awarded ECI courses (15 max) Max earnings 365 creditable points (366 for a leap year) per year Requirements for Satisfactory Participation Normally points may be earned in one of three ways: training, education, and mission support Earning Points 1 point for each day of active duty 1 point for each 4 hours of Inactive Duty Training (IDT) not to exceed 2 per day 1 point for each 3 hours of awarded ECI courses (15 max) Minimum points for a satisfactory year (federal service retirement) 50 points (90 max) Max earnings 365 creditable points (366 for a leap year) per year Oct 2001

AFRC First Sgt Academy Block II-12 MP7: The First Sergeant Meet and Greet Review Unit Absentee Report Oversee commander’s program Lead by example Ensure the integrity of the unit You are the model Exemptions From Training a. Pregnancy A pregnant member must not be scheduled to perform active duty, active duty for training, active duty support or inactive duty training past the 34th week of pregnancy.   The member may not be returned to duty earlier than 6 weeks after delivery b. Member Constructively Present Members who are unable to perform inactive duty training (UTAs) due to being on active duty status are exempt from such training and are considered to be present for accounting purposes only. Such exemptions may arise from periods of individual annual tour, school tours, MPA manday tours, etc. Oct 2001

AFRC First Sgt Academy Block II-12 UNIT PARTICIPATION Summary: Satisfactory Participation Nonparticipation Types of Participation Telecommuting Points Accumulation First Sergeant Responsibility In this section we will be discussing:   1. Why people join the Reserve 2. Policy governing satisfactory participation 3. Definitions associated with training participation 4. Ramifications of unsatisfactory participation 5. Exemptions The First Sergeant has an important role of motivating and encouraging the reservists to participate in their required training activities. Let’s start by discussing why people participate in the Reserve Oct 2001

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Administrative Actions

COGNITIVE SAMPLES OF BEHAVIOR: Explain the purposes/uses of administrative reprimands. Describe the purposes/uses of unfavorable information files (UIF). Explain the purposes/uses of control rosters. Describe the first sergeant responsibilities in the administrative actions process. Describe administrative action process. Predict the effect of corrective actions on unit personnel.

Unfavorable Information File (UIF) Program REFERENCES Reference: AFI 36-2907 Unfavorable Information File (UIF) Program

OVERVIEW Purpose Counseling's, Admonishments and Reprimands Unfavorable Information File Control Roster Responsibilities

PURPOSE Purpose is to “improve, correct, and instruct subordinates who depart from standards…on or off duty, and whose actions degrade the individual and unit mission.” -AFI 36-2907

MP2. Administration Counseling Admonishments Reprimands

MP 2 PROCEDURES AND FORMAT Privacy Act PIF/UIF/’Desk Drawer’ Format

MP3 Unfavorable Information File AF Form 1058 AF Form 1137 Commander’s Actions Member’s Actions

MP4 MANDATORY/OPTIONAL ENTRIES -UIF Table 2.2 AFI 36-2907 Optional

MP5 DISPOSITION/REMOVAL AFI 36-2907, Table 2.2 Disposition Determined By Type Of Document Filed In UIF Early Removal Limitations On Removal

No Mandatory Limitations MP6 UIF CAREER IMPACT No Mandatory Limitations

Control Roster First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Control Roster Integrity – Service – Excellence

MP1 DEFINITION AND PURPOSE “Rehabilitative tool used by commanders at all levels to set a 6-12 month observation period for individuals…who fail to meet or maintain AF standards of conduct…on and off duty.” --AFI 36-2907

MP2 ESTABLISHING CONTROL ROSTERS Procedures AF Form 1058 AF Form 1137 Commander’s Actions Member’s Actions

MP3 REMOVAL ACTIONS Automatically 2400 on the last day of the designated period (Up to 12 calendar months) Early Removal

MP4 CONTROL ROSTER IMPACT EPR Promotion Reenlistment PCS/PCA Formal Training

Commanders First Sergeants Supervisors UIF Monitor MP5 RESPONSIBILITIES Commanders First Sergeants Supervisors UIF Monitor

SUMMARY Purpose Counseling/Reprimands UIF CR Responsibilities

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

The First Sergeant Position

COGNITIVE SAMPLES OF BEHAVIOR: 1. Recognize the historical importance of the first sergeant. 2. Identify the evolvement of the Air Force First Sergeant. 3. State the traditional qualities of a first sergeant. 4. Identify the responsibilities of a first sergeant. 5. Know the role of a of a first sergeant. 6. Understand how the core values relate to the first sergeant position.

OVERVIEW History Roles and Responsibilities Air Force Core Values

OVERVIEW OUR STARTING POINT REVOLUTIONARY WAR DUTIES CHANGES, 1832-1847 COL CHARLES A. ROMEYN 1947-PRESENT

OUR STARTING POINT THE FIRST SERGEANT HAS ALWAYS HELD A HIGHLY VISIBLE AND DISTINCTIVE, ALBEIT NOTORIOUS, POSITION IN THE MILITARY UNIT.

OUR STARTING POINT Roman Legion Centurions First mention of soldiers responsible for disciplining troops Lead soldier for 100 men Carried unit’s legions on long poles called standards Final defenders of legion’s standards during battle Conduit between officers and enlisted

OUR STARTING POINT How are first sergeants viewed today? 17th Century Prussian Army Feldwebel Overseer of enlisted personnel Assigned at company level Knowledgeable of duties Accountability of people Continuity of company commander Authorized to use cane to instill discipline How are first sergeants viewed today?

General Washington: Battled with unit ineffectiveness / desertion REVOLUTIONARY WAR General Washington: Battled with unit ineffectiveness / desertion General Baron Von Stuben of Prussian Army Tactics in training and drill Required high degree of discipline Task given to first sergeant Company first sergeant “Blue Book of Regulation”

REVOLUTIONARY WAR “Blue Book of Regulations” Duties / responsibilities of company members Key personnel Names, height, jobs, addresses of personnel

DUTIES Original First Sergeant Duties Maintain duty roster Take daily orders Complete morning roster Be acquainted with all personnel Be available Maintain company’s descriptive books

CHANGES OF 1832-1847 Wore red sash around the waist New pay scale – $15.00/month Sgt. Majors, Quartermaster Sergeants, & Chief Musicians received $16/month 1847– authorized chevrons on jacket and wear of the lozenge (diamond) on the insignia

COL CHARLES A. ROMEYN Requirements of the “Best First Sergeant” Sobriety Loyalty Always on the job! Knowledge of paperwork Physically active Sympathetic & tactful Marksman & horsemanship

CHANGES FROM 1947 TO PRESENT 1947– formal position and AFSC (731X0) vs. rank E-6 and above could hold position 1960 – AFSC changed to 10090 / opened to all AFSC’s 1971– only E-7’s, FSA optional 1985– mandatory completion of FSA Graduates prior to 03A can stay indefinitely 2002– officially became a special duty

Roles and Responsibilities Expeditionary Leader Advisor to the Commander Sets the example

Roles and Responsibilities Your position as the unit First Sergeant will give you an extreme amount of authority and you must be careful how you use it.

Air Force Core Values Integrity First Willingness Courage Honesty Responsibility Accountability Justice Openness Self-respect Humility

Air Force Core Values Service Before Self Rule following Respect for others Discipline and self control Faith in the system

Air Force Core Values Excellence in All We Do Product/service excellence Personal excellence Community excellence Resource excellence Operational excellence

"If your actions inspire others to dream more, learn more, do more and become more, you are a leader“ John Quincy Adams

Summary History Roles and Responsibilities Air Force Core Values

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Enlisted Promotions

COGNITIVE SAMPLES OF BEHAVIOR: Be able to compute when an individual is ready for promotion Demonstrate how the promotion process works Be able to show the difference between eligible and deserving

OVERVIEW Ineligible for Promotion Minimum Eligibility Requirements Promotion Authority Ineligible for Promotion Minimum Eligibility Requirements Types of Promotions Promotion Process First Sergeant’s Role

REFERENCES AFI 36-2502, Airmen Promotion Program Chapter 4 applies specifically to Reservists AFI 36-2113, The First Sergeant AFI 36-2618, The Enlisted Force Structure

MP1 Promotion Program Objectives “The Air Force must be able to identify those people with the highest potential to fill positions of increase grade and responsibility.” AFPD 36-25

MP2 Promotion Authority Amn – MSgt Unit Commander SMSgt – CMSgt Wing Commander or detached Group Commander

MP3 Ineligible for Promotion A member in training status code “T” is ineligible An EPR that is a referral or a rating of a 2 would render a member ineligible, unless a new EPR is written with at least an overall rating of a 3 A referal EPR do to a Fitness Test Failure 1 year from the date of a court martial order or the longest period of punishment renders a member ineligible The member is blocked for promotion The airman does not meet the requirements of Table 4.2, eligibility requirements

MP4 Minimum Eligibility Requirements for Promotion Promotion to Grade of: PAFSC Time in Grade (See Note 14) Enlisted Service (See Note 15) Satisfactory Service (See Note 16) Amn Not Required 6 months (from IADT) Not Applicable A1C 6 months (From IADT) SrA 3-skill level 8 months 1 year SSgt (See Note 10) 5-skill level, or a 3-skill when a 5-skill does not exit in AFSC 12 months 4 years TSgt 7-skill level 18 months 5 years MSgt (See Note 11) 24 months 8 years SMSgt (See Note 12) 7- or 9-skill level 10 years 11 years CMSgt 9-skill level 14 years

MP5: Types of Promotions Unit Vacancy Promotion Extended Promotion Program (EPP) Promotion Enhancement Program (PEP)

Unit Vacancy Promotions occur monthly Personnel must meet the eligibility criteria outlined in AFI 36-2502, Table 4.2 prior to the first day of the promotion cycle Individuals moved to slots being vacated by someone retiring, separating, HYT or reassignment, cannot be promoted until the promotion cycle after the incumbent’s has physically departed

Extended Promotion Program EPP was implemented to allow the promotion of those SSgt’s with extended time in grade and time in service to be promoted to TSgt without being assigned to a valid vacant position effective 1 Dec 97 Allows for promotion to TSgt individuals in an E6/E5 position that are blocked for promotion under unit vacancy and are not an overage (do not own the slot) Applies to Air Reserve Technicians (ART’s) and Traditional Reservists who meet eligibility criteria and have commanders approval No current UIF or Control Roster Meets all requirements of AFI 36-2502, Table 4.2, excluding unit vacancy

PROMOTION ENHANCEMENT PROGRAM (PEP) Reference: AFI 36-2502 (Table 4.2), 22 AF/CCC Memo dated 30 October 2001 General Overview: Eligibility: Meet requirements for promotion according to AFI 36-2502, Table 4.2 Be blocked from promotion under Unit Vacancy Promotion Program Can only be promoted one grade higher than unit manning document (UMD) position to which currently assigned Recommended by unit commander Meet the Fitness Requirements Must not be in an overage on the UMD Must not have any unexcused absences

MP6: Promotion Process 1. MPF identifies airmen eligible for promotion every month (Table 4.2, eligibility requirements) and forwards an eligibility rooster to the unit commander before each UTA the month preceding the month the promotion is to be effective. 2. The unit commander processes the eligibility roster prior to the UTA completion, lining through names of airmen not recommended and annotating a period of ineligibility not to exceed 6 months.

Until further review is made, member is ineligible until 01AUG07 PERSONAL DATA - PRIVACY ACT OF 1974 (USC 552a)   UNIT: 123 AERIAL PORT SQ FFLHB0 PAS: W52PFLHB WESTOVER AFB MA 010220000 RESERVE AIRMEN PROMOTION ELIGIBILITY ROSTER PROMOTION MONTH: JUL THE FOLLOWING PERSONNEL, YOUR UNIT, MEET ALL THE REQUIREMENTS OF AFI 36-2502, TABLE 4.2, FOR PROMOTION TO THE NEXT HIGHER GRADE. REQUEST YOU REVIEW THIS LISTING AND MAKE YOUR ANNOTATIONS FOR NONRECOMMENDATIONS THEN FORWARD TO THE MPF. NAME GR-CURR PAFSC PAY-DT PME-1ST AUTH-GRD SSAN DOR CAFSC SAT-SVC PME-2ND POSN-NR EPR EFF-DT DAFSC RR--YY PME-3RD FAC UNEXCUSED EXCUSED WMP-STAT TNG_STAT ART MIGALA, LINDSAY CA SSG 2T271 15 SEP 1997 36 TSgt 123-45-6789 01 MAR 2003 2T251 080000 0079758 3B-13 APR 2006 12 APR 2004 2T271 0915 42H100 0 24 R BOUCHARD, JOHN MSGT 2T271 15 SEP 1997 36 SMSGT 123-45-6789 01 MAR 2003 2T251 080000 0079758 I CERTIFY THAT THE INFORMATION LISTED IS TRUE AND CORRECT. I FURTHER CERTIFY THAT ALL PERSONNEL NOT RECOMMENDED HAVE BEEN ANNOTATED ACCORDINGLY.   Michael R Bellerose 25JUN07 SIGNATURE OF UNIT COMMANDER DATE Until further review is made, member is ineligible until 01AUG07

MP6: Promotion Process 3. Complete the AF Form 224 in duplicate (mandatory for promotions to SMSgt and CMSgt) for Wing Commanders approval 4. The Unit prepares a Reserve Service Commitment (RSC) Contract on personnel being recommended for promotion to MSgt/SMSgt/CMSgt. Must have two years retainability. 5. Forward the roster, RSC and the AF Form 224 to the MPF by the end of the UTA.

Ineligibility Roster PERSONAL DATA - PRIVACY ACT OF 1974 (USC 552a)   UNIT: 123 AERIAL PORT SQ FFLHB0 RESERVE AIRMEN PROMOTION INELIGIBILITY ROSTER PROMOTION MONTH: JUL NAME PAFSC DOR TNG-ST ASG-GR+1 PME1 PAY-DT GRD ART SSAN DAFSC POSN-NR FAC AUTH-GRD PME2 TEMSD 2AFSC SAT SVC UNEXC WMP PME3 EPR UIF CNTL-RSR ART15 ---------------------------------------------------------------------- BENTLEY, EDNA TERI 2T271 01-MAR-04 R 37 Q 13-DEC-84 TSG 012-65-9874 2T251 0079845 42H100 35 X 201129 0 3-B INELIGIBLE REASON: UMD-OVERAGE PME NO-VACANCY BIZA, STEPHANIE LYN 2T251 01-JAN-06 R 35 10-APR-05 SRA 123-89-6541 2T251 0079919 42J100 34 010000 0 - INELIGIBLE REASON: Ineligibility Roster

MP7: FIRST SGT ROLE

AFI 36-2113 1.2. The first sergeant is responsible for providing sound advice to the commander on a wide range of topics including the health, esprit de corps, discipline, mentoring, well being, career progression, recognition, and professional development of all assigned enlisted members.

AFI 36-2113 6.1.7. First Sergeants. First sergeants are specially selected SNCOs freed from operational and production requirements to provide a dedicated focal point for enlisted issues within their units. First sergeants derive their authority from the unit commander and exercise general supervision over all assigned enlisted personnel. At home station or deployed, a first sergeant’s primary responsibility is to maintain a mission-ready enlisted force.

SUMMARY Promotion Authority Ineligible for Promotion Minimum Eligibility Requirements Types of Promotions Promotion Process First Sergeant’s Role

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Administrative Demotions

COGNITIVE SAMPLES OF BEHAVIOR: Paraphrase the objective of administrative demotions. Defend the reasons for an administrative demotion. Explain demotion procedures/individual rights.

AFRC First Sgt Academy Block II-12 OVERVIEW Policy Authority Reasons for Demotions Demotion Process Grade Demotions Appeal Process Oct 2001

MP1 Purpose Ensure personnel are fully qualified to serve in their current grade and position. Peter Principle: States that people are promoted to their level of incompetence.

AFRC First Sgt Academy Block II-12 MP1 Purpose Policy: AFI 36-2502 “Airman Promotion/Demotion Programs” (31 Dec 09) AFPD 36-25 “Military Promotion & Demotion Administrative in nature Apply to members in grades of E-2 to E-9 Not used in place of UCMJ actions Oct 2001

AFRC First Sgt Academy Block II-12 MP1 Purpose Policy: Give opportunity to overcome deficiencies Do not demoted Airmen who have separated Sec of AF may direct demotions Cannot be suspended Once initiated, cannot be reassign Do not reassign in lieu of demotion Oct 2001

AFRC First Sgt Academy Block II-12 MP2 Demotion Authority Amn - MSgt >>> SPCMA Commander SMSgt - CMSgt >>> AFRC/CV Voluntary >>> Wing DP Oct 2001

AFRC First Sgt Academy Block II-12 MP2 Demotion Authority Individual Mobilization Augmentees >>> Commander of MAJCOM, FOA, DRU Non-pay Program Reservists >>> ARPC/CC Selected Reserve Program >>> HQ ARPC/DR Oct 2001

MP3 Reasons for Demotions Student Status Termination Skill level Failure to participate Failure to fulfill NCO responsibilities Physical condition/body fat standards Reorganization Failure to qualify for duty Voluntary change of assignment

AFRC First Sgt Academy Block II-12 MP4 Demotion Process Involvement Immediate commander Individual Military Personnel Flight (MPF) Demotion Authority Oct 2001

AFRC First Sgt Academy Block II-12 MP4 Demotion Process Notification: Must be in writing State reason and facts Member must acknowledge receipt Appeal information provided to member Oct 2001

Airman in grade E-2 – E-9 Basis for demotion in current enlistment -Failure to complete training -Failure to maintain Skill/ Grade -Failure to meet NCO Responsibilities -Failure to maintain Fitness Standards -Intentional failure to qualify for duty

Unit CC Consults With SJA STOP PROCESS NO CC Notifies Airmen in Writing (Include a summary of basis with facts, rights to council, right to a personal hearing) YES

Notifies Airmen he/she is stopping the process. Airman responds to Commander orally, in writing, or both within 3 working days (The commander may grant an extension in writing) CC reviews Airmen’s response to demotion. (Agrees/Disagrees) Notifies Airmen he/she is stopping the process. STOP The commander notifies the airman of the decision in writing, summarizes any written or oral statements made by the airman and sends the entire case file to the servicing Military Personnel Flight (MPF) for processing. Continue Process

Military Personnel Flight The MPF provides the demotion package to the demotion authority (next higher level commander). The demotion authority can make additional grade reductions beyond the initiating commander’s Demotion Authority The demotion authority can take additional grade reductions other than the initiating commander’s recommendation. The demotion authority requests a written legal review from the servicing staff judge advocate (SJA) before deciding the demotion. The demotion authority disapproves the demotion and writes to the airman’s servicing MPF. The demotion authority notifies the MAJCOM and the airman through the initiating commander by endorsing the document. STOP Disagrees The demotion authority approves the demotion and writes the airman’s servicing MPF to publish a demotion order. The MPF endorses the demotion authority’s memorandum and sends it to the initiating commander. Agrees

Commander’s Action The commander informs the airman of the grade to which he or she is demoted, include the Date of Rank (DOR) and the demotion effective date. The commander informs the airman that he or she must acknowledge the decision within 3 working days. (May grant an extension) The commander informs the airman that he or she can appeal the demotion decision to the appellate authority (next higher level commander to the demotion authority) within 3 working days. (May grant an extension) Airmen’s Action The airman acknowledges receipt by endorsing the document including the date. Airmen is Demoted No Appeal Appeal Demotion Authority Reverses decision and restores original grade. Or demotion authority forwards case to appellate authority without comment.

E-2- E7 Appeal to AFRC/CV E8- E9 Appeal to AFRC/CC Appellate Authority E-2- E7 Appeal to AFRC/CV E8- E9 Appeal to AFRC/CC The appellate authority approves the appeal and directs the servicing MPF to restore the airman’s grade and revoke the demotion order. Through the initiating commander, the MPF sends a memorandum telling the airman that the appellate authority approved the appeal and the airman’s previous grade was restored. Approves the Appeal The appellate authority disapproves the airman’s appeal. The servicing MPF notifies the airman in writing, via the MAJCOM and initiating commander, both of whom endorse the notice. Disapproves the Appeal

AIRMEN ELECTS RETIREMENT IN LIEU OF DEMOTION Airmen’s Actions The airman indicates he or she prefers to retire in lieu of demotion, provided airman is eligible for voluntary retirement. The effective date of retirement will be no later than the 1st day of the 4th month following the date the airman received the initial demotion notification. When an airman submits an application to retire in lieu of demotion, all demotion action stops until the authorities act on the retirement application. MPF Actions The MPF forwards the retirement application with a copy of the entire demotion case to HQ AFMPC/DPMARR2, 550 C Street West, Suite 11, Randolph AFB, TX, 78150-4713, within 5 workdays.

Retirement Authority Decision The demotion process continues if the authorities disapprove the application. The demotion process terminates if authorities approve the retirement application. STOP

AFRC First Sgt Academy Block II-12 MP5 Grade Demotions Current Grade Demotion to: SRA or higher >>> A1C A1C >>> AMN AMN >>> AB Note: Demote three or more grades only when there appears no reasonable hope exists they will ever show the proficiency, leadership or fitness earned in the initial promotion. Oct 2001

AFRC First Sgt Academy Block II-12 MP6 Appeals Process Must be in writing Must be done within 30 Days Appellate authority: For Amn - MSgt >>> AFRC/CV For SMSgt - CMSgt >>> AFRC/CC Oct 2001

AFRC First Sgt Academy Block II-12 SUMMARY Policy Authority Reasons for Demotions Demotion Process Grade Demotions Appeal Process Oct 2001

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Administrative Separations

COGNITIVE SAMPLES OF BEHAVIOR: Defend reasons for a voluntary separation. Explain reasons for retention beyond separation. Predict service characterization for involuntary separation. Explain when a person may request separation in lieu of court-martial action. Distinguish the reasons for involuntary separation.

Administrative Separation of Airmen OVERVIEW Purpose And General Policies Type Service Characterizations AFI 36-3208 Administrative Separation of Airmen

MP1 PURPOSE/GENERAL POLICY “The Air Force must maintain a vigorous fighting force with high standards of conduct” AFPD 36-32 “Separating members failing to meet standards…promotes Air Force readiness and strengthens military service” AFI 36-3208

MP1.1 TYPES OF ADMINISTRATIVE SEPARATIONS Required Voluntary Involuntary

MP1.2 REASONS TO RETAIN BEYOND ETS Make good time lost Retention for courts-martial Complete separation processing Medical treatment Foreign court disposition

MP2 VOLUNTARY SEPARATIONS Reasons for Separations Convenience of the Government (COG) Dependency/Hardship In lieu of courts-martial

MP3.1 INVOLUNTARY SEPARATIONS Reasons Involuntary COG Defective Enlistments Entry level performance or conduct Unsatisfactory performance Substance abuse treatment failure Misconduct Conditions that interfere with military service

Civilian Below the Zone C B Z

MP3.2 INVOLUNTARY SEPARATIONS ADMINISTRATIVE DISCHARGE BOARDS (a fact-finding/recommending board that reviews all the information about the case) Board entitled if: NCO when processing starts 6 or more years TAFMS when processing starts UOTHC characterization is recommended In the interest of National Security

MP4.1 CHARACTERIZATIONS Honorable General UOTHC

NON-CHARACTERIZATIONS MP4.2 CHARACTERIZATIONS NON-CHARACTERIZATIONS Entry Level Release from Custody and Control Dropped From Rolls

SUMMARY Purpose/General Policies Type Characterizations

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Authorized/ Unauthorized Absences

COGNITIVE SAMPLES OF BEHAVIOR: Explain authorized absences as it relates to AFRC and Total Force. Distinguish authorized types of absences. Summarize the two types of passes and their limitations.

OVERVIEW General Guidance Types of Leave Passes Permissive TDY Reserve Members Unauthorized Absence Classification (AWOL/Deserter) Sequence of Events 1

MP1. General Guidance Established by Congress Unit commander’s leave policy At least 14 consecutive days and 30 days/year Authorized Absence Where leave begins and ends…Local Area Charged for duty days and non-duty days Leave Extensions Determining Leave or Duty Status Examples Recall from Leave Special Leave Accrual (SLA)

MP2. Types of Leave Annual Leave Advance Leave Convalescent Leave Approval of 30 days or less Approval of more than 30 days Convalescent Leave 30 days or less Exception: 42 days for normal pregnancy Emergency Leave Immediate Family Emergency Leave Process Terminal Leave Excess Leave

MP3. Passes Two types Regular: (Liberty) Starts after normal working hours on a given day and stops at the beginning of normal working hours on the next working day. Special: Starts after normal working hours on a given day and will not exceed a specific time limit of either three or four days. 3-Day: Must contain at least one duty day 4-Day: Must include two consecutive non-duty days

MP4. Permissive TDY (PTDY) Administrative Absence Not chargeable as leave 50 specific rules governing PTDY AFI 36-3003, Table 7 Examples New housing with PCS Pre-separation or Retirement Accompany dependant or member patient to a designated Medical Treatment Facility

MP5. Reserve Members WHEN DOES THIS APPLY TO AFRC MEMBERS? CAN WE GIVE AIRMEN ON A UTA WEEKEND A DAY OFF?

MP 6: UNAUTHORIZED ABSENCE AFRC First Sgt Academy Block II-12 MP 6: UNAUTHORIZED ABSENCE WHEN THEY BEGIN WHEN THEY END Oct 2001 3

MP 7:AWOL/DESERTER CLASSIFICATION AFRC First Sgt Academy Block II-12 MP 7:AWOL/DESERTER CLASSIFICATION CLASSIFICATION DETERMINED BY TIME REASONS FOR IMMEDIATE DESERTER CLASSIFICATION Oct 2001 6

MP 8: RESPONSIBILITIES AND SEQUENCE OF EVENTS AFRC First Sgt Academy Block II-12 COMMANDER FIRST SERGEANT SUPERVISOR SECURITY FORCES MPF Oct 2001 9

AFRC First Sgt Academy Block II-12 Oct 2001

MP9. Reserve Members WHEN DOES THIS APPLY TO AFRC MEMBERS? CAN AN AIRMAN ON A UTA WEEKEND BE AWOL?

Summary General Guidance Types of Leave Passes Permissive TDY Reserve Members Unauthorized Absence Classification (AWOL/Deserter) Sequence of Events 1

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Personnel Evaluations

COGNITIVE SAMPLES OF BEHAVIOR: Describe an objective of the enlisted evaluation system. Explain the unit Enlisted Evaluation System responsibilities. Give an example when an EPR referral would be appropriate.

OVERVIEW Objectives Individual Responsibilities Performance Feedback EPR Management AFI 36-2406 Officer & Enlisted Evaluation Systems

MP 1: OBJECTIVES OF EES Candid Feedback Official Record

MP 2: RESPONSIBILITIES Commander First Sergeant Rater(s)

MP 3: PERFORMANCE FEEDBACK What is it? Who provides it? Why is it important?

MP 4: EPR MANAGEMENT Which form is used When EPR is required Referral What When Who Inappropriate comments or considerations

SUMMARY Objectives Individual Responsibilities Performance Feedback EPR Management

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

CHANGE MANAGEMENT

COGNITIVE SAMPLES OF BEHAVIOR: Identify examples of appropriately applied organizational change management principles. Predict the effect of appropriately applied organizational change management principles on unit effectiveness. Explain the decision to use organizational change management principles.

REFERENCES AFPAM 36-2241, Professional Development Guide “Managing Organizational Change, “Hersey P. and Kenneth H. Blanchard

Overview Unfreezing Change Process Refreezing

MP 1: Unfreezing Unfreezing refers to creating a felt need for change … It involves preparing the situation Example: PT Fitness – AFI 36-2905 prepared Jan 2010 Implemented 1 July 2010

MP 1: Unfreezing SHOULD BE Are What is

MP 1: Unfreezing Forms of Resistance Uncertainty Self-Interests Ex. Who’s going to get discharge? Self-Interests Different Perceptions, No felt need for change Ex. Why do we have to change? It works just fine the way it is. “Most people hate any change that doesn’t jingle in their pockets” Anonymous

MP 1: Unfreezing Reducing Resistance Evaluation Standards Education & Communication Participation & Involvement Facilitation & Support Incentives Coercion Evaluation Standards

MP 2: Changing Anything that alters the status quo Movement from the old state, or the previous norms, to the new state

MP 3: Refreezing Locking in Expected Outcomes Positive Re-enforcement Evaluate and Monitor Make Constructive Modifications as Necessary

Summary Unfreezing Change Process Refreezing

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Security Forces Procedures

COGNITIVE SAMPLES OF BEHAVIOR: Recognize proper processing of selected Security Forces forms. Describe driving revocation procedures. Explain the purpose of the Air Force traffic point system.

OVERVIEW Selected Forms Driving Privileges Traffic Point System Commander’s Action

MP 1: SELECTED FORMS DD Form 2708 – Human Hand Receipt AF Form 1168 – Statement of Suspect/Witness/Complainant AF Form 3545 – SF Report DD Form 1408 – Traffic Ticket DD Form 1805 – Magistrate Ticket

MP 2: DRIVING PRIVILEGES Conditional Privilege – Requirements Implied Consent Suspension – Temporary up to 12 months Revocation – Termination of privilege for 12 months or longer

MP 3: TRAFFIC POINT SYSTEM Uniform and impartial administrative device Not substitute for disciplinary or punitive action For moving violations only unless otherwise directed by the Installation Commander

MP 4: COMMANDER’S ACTION Installation Commanders May Require: Unit CC Advisory Letter Unit CC Counseling Drivers Improvement and Rehabilitation Program Ground Safety is POC Medical Evaluation Referral Drug Or Alcohol Rehabilitation Referral

SUMMARY Selected Forms Driving Privileges Traffic Point System Commander’s Action

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Line of Duty

COGNITIVE SAMPLES OF BEHAVIOR: Describe the LOD process Identify specific procedures and requirements of the LOD process Justify appropriate uses of the LOD process

LINE OF DUTY DETERMINATION AFRC First Sgt Academy Block II-12 LINE OF DUTY DETERMINATION Overview: Reference Definition and Purpose Who does it apply to When determinations are made Possible LOD determinations Types of determinations Responsibilities AF Form 348 Incapacitation Pay In this section we will discuss:   1. What a LOD Determination is 2. Possible LOD Determinations 3. LOD Determination Process 4. Responsibilities As a First Sergeant involved in various personnel actions, the likelihood you will be involved in a LOD determination is great. A thorough knowledge of the process and responsibilities will be very beneficial in making the process less stressful for all concerned. Let’s begin by defining what LOD determination is. Oct 2001

AFRC First Sgt Academy Block II-12 MP1 REFERENCES Reference: AFI 36-2910 Line of Duty (LOD) Determination AFRCI 36-3004 Incapacitation Pay and Management of Reservist Continued on Active duty Orders Reference: AFI 36-2010, Line of Duty (LOD) Determination is the instruction providing guidance and details on the LOD process. Always refer to the AFI and subject matter experts when working LOD situations. Oct 2001

MP2 DEFINITION AND PURPOSE AFRC First Sgt Academy Block II-12 MP2 DEFINITION AND PURPOSE What Is An LOD Determination? Federal Law requires determination as to whether or not certain injuries or diseases are suffered by military members while in the line of duty (LOD) or as a result of misconduct on the part of the member. Federal law requires determination as to whether or not certain injuries or diseases are suffered by military members while in a line of duty (LOD) status or whether such injuries or diseases are the result of misconduct on the part of the member.   These findings may be used by several agencies. 1. Air Force will use findings to determine:  a. Members eligibility for physical disability, retirement, or separation. b. Lost time that must be made up by the member. c. Justification for forfeiture of pay when an absence from duty is the result of disease caused by the intemperate use of alcohol or habit-forming drugs.  d. Eligibility of USAF Reserve or ANG for medical care as well as pay and allowances. 2. Veteran’s Administration will utilize findings to determine the individual’s eligibility for disability compensation and hospitalization benefits. 3. Civil Service Commission will use findings to determine the individual’s eligibility for civil service preference. Oct 2001

AFRC First Sgt Academy Block II-12 MP2 DEFINITION AND PURPOSE Purpose: Protects the government against fraudulent injury claims Protects the rights of Air Force Airmen who are injured while in the line of duty. Purpose: 1. Protects the government against fraudulent injury claims 2. Protects the rights of AF members who are injured while in the line of duty. Oct 2001

AFRC First Sgt Academy Block II-12 MP3 WHO IT APPLIES TO Active Duty Members USAF Cadets AFROTC AFRC and ANG Members who die, incur or aggravate an illness, injury or disease while: On Published orders for ANY PERIOD of time or while on Inactive Duty Training (IDT) Traveling to or from the place the member performs Active Duty Training or Inactive Duty Training Who does it apply to: 1. Members of the regular Air Force serving on active duty or who are traveling to or from such duty.   2. Members of the USAF Reserve or Air National Guard in situations where it appears the member: a. Was injured while on active duty or active duty for training or was traveling to or from such duty or training.  b. Was injured while performing inactive duty training or was injured or aggravated an injury while traveling to or from the place at which training is to be, or was, performed. c. Contracted a disease while serving on active duty or active duty for training, or while traveling to or from such duty or training. d. Contracted a disease or became ill while on inactive duty training under circumstances in which the disease or illness was contracted or aggravated as a result of that inactive duty training. Oct 2001

MP4 WHEN DETERMINATIONS ARE REQUIRED AFRC First Sgt Academy Block II-12 MP4 WHEN DETERMINATIONS ARE REQUIRED The death of a member (Admin Determination not Sufficient) Inability to perform military duties exceeds 24 hours The likelihood of a permanent disability Medical treatment of a member (regardless of the military member’s ability to perform military duties) The likelihood of an AFRC member applying for incapacitation pay When determinations are made: 1. The inability to perform military or civilian duties exceeds 24 hours.   2. The injury or illness has the potential to result in a permanent disability. Oct 2001

MP3 Possible LOD Determinations AFRC First Sgt Academy Block II-12 MP3 Possible LOD Determinations 1. In Line of Duty Existed Prior to Service (EPTS) 3. Not in Line of Duty -- Not Due to Misconduct 4. Not in Line of Duty -- Due to Misconduct Possible LOD Determinations: 1. The determination of “In Line of Duty” has more to do with a member’s status at the time of the illness or injury rather than whether or not the injury or illness was caused by specific military duty.   This determination is made unless a preponderance of evidence supports the finding that the member’s disease or injury was incurred while the member was absent without authority or was caused by the members misconduct. This is the usual finding for a Reservist injured while traveling directly between the member’s unit and home. 2. This is a term added to a medical diagnosis where there is clear evidence the underlying condition causing it existed prior to the member’s entry into military service or between periods of service, and was not aggravated by service. 3. This determination is made when a preponderance of evidence supports the finding that the members injury or disease was not caused by the members misconduct and did not occur in the line of duty. The finding would be used for a Reservist injured during a material deviation from the direct route of travel between unit and home. 4. This determination is made when a preponderance of evidence supports the finding that the member’s injury or disease was caused by the member’s misconduct. Oct 2001

MP6 Types of Determinations AFRC First Sgt Academy Block II-12 MP6 Types of Determinations Administrative Determinations Informal Determinations Formal Determinations Interim LOD for Reserve Members How Determinations are Made: Administrative Determinations Informal Determinations Formal Determinations Interim LOD for Reserve Members Let’s look at the details of each type. Oct 2001

AFRC First Sgt Academy Block II-12 Incapacitation Pay The objective of the Reserve benefit system is to compensate, to the extent permitted by law, members of the Air Force Reserve who experience incapacitation or loss of civilian earnings as a result of an injury, illness, or disease incurred, re-injured or aggravated in the line of duty, and provide the required medical and dental care associated with the incapacitation. How Determinations are Made: Administrative Determinations Informal Determinations Formal Determinations Interim LOD for Reserve Members Let’s look at the details of each type. Oct 2001

MP6 Types of Determinations AFRC First Sgt Academy Block II-12 MP6 Types of Determinations 1. Administrative Determinations Made by Medical Officer Includes: Existed Prior to Service Diseases A medical officer alone makes this type of determination and makes an entry in the member’s medical record.   Administrative determinations can be made only in the following cases. 1. Battle casualties sustained in war and casualties due to “hostile action” when war has not been declared. The medical officer annotates the medical records to reflect “in the line of duty.” 2. EPTS diseases or injuries. The medical officer makes the entry “EPTS, LOD not applicable” in the individual’s medical records. 3. Diseases or injuries not included above. The medical officer makes an “in line of duty entry” if: a. The disease is of natural origin and is not caused by alcohol or drug abuse. b. The injury is a simple injury not likely to result in permanent disability. c. The disease or injury was not incurred while the member was absent without authority and is clearly not due to any misconduct on the part of the member. Oct 2001

MP6 Types of Determinations AFRC First Sgt Academy Block II-12 MP6 Types of Determinations 2. Informal Determinations Required when an administrative cannot be made Appears member was in line of duty and not due to misconduct. Used when there is no question or further investigation may not be necessary. Example: Injury resulting from falling on a wet floor while on duty and no misconduct. Informal Determinations This type of determination is required when an administrative determination cannot be made but it appears that the disease or injury was not incurred while the member was absent without authority and was not due to misconduct.   Informal determinations are recorded on AF Form 348, Line of Duty Determination. Oct 2001

MP6 Types of Determinations AFRC First Sgt Academy Block II-12 MP6 Types of Determinations 3. Formal Determinations Used when neither administrative or informal determination cannot be used. Requires additional investigation to make the final determination. Example: Mechanic falling from an aircraft, after becoming intoxicated during lunch. Formal Determinations: This type of determination is required when neither an administrative nor an informal determination can be made.   Formal determinations are recorded on DD Form 261. Oct 2001

MP6 Types of Determinations AFRC First Sgt Academy Block II-12 MP6 Types of Determinations 4. Interim LOD for Reserve Members Used when LOD determination cannot be finalized within 7 days of notification and incapacitation pay entitlements may be possible. Valid for no more than 90 days Not used when there is clear and convincing evidence of EPTS condition or misconduct Recorded in an interim memorandum and forward to HQ AFRC/DP for a control number and also to the servicing MPF for processing Example: A reservist is injured and hospitalized after an automobile accident while leaving from the UTA. Interim LOD for Reserve Members Used when LOD determination cannot be finalized within 7 days of notification and incapacitation pay entitlements may be possible. Valid for no more than 90 days Not used when there is clear and convincing evidence of EPTS condition or misconduct Recorded in an interim memorandum and forward to HQ AFRC/DP for a control number and also to the servicing MPF for processing Oct 2001

AFRC First Sgt Academy Block II-12 MP7 Responsibilities Air Force Medical Facility LOD Process initiated by a medical officer’s review Administrative Determination can be made Immediate Commander AFRC unit commander or senior AFRC commander present Investigate the circumstance of the case Fill out items 13-17 on the back of AF Form 348 Request an interim LOD if required Send the AF Form 348 to the Appointing Authority, through the SJA. Appointing Authority The senior AFRC Commander present (May be the immediate Commander) Responsible for reviewing the AF Form 348 and taking the following actions: Coordinate through SJA and ensure Formal Determinations are made when required Assign a Investigating Officer in formal determinations. Concur with the immediate commander if appropriate. MPF Special Actions Section Acts on behalf of the appointing authority Sets up suspense’s and monitors progress a. Air Force Medical Facility   The responsibility for identifying cases in which a LOD and misconduct determination is needed rests with the medical facility on the member’s home installation. b. MPF Special Actions Section After receiving AF Form 348, Line of Duty Determination, from the medical facility, the Special Actions section: 1. Acts on behalf of the appointing authority. 2. Sets up controls and suspenses to monitor the progress of the determination. 3. Sends AF Form 348 to the immediate commander. 4. Makes certain that the responsible officials complete the actions on time. Oct 2001

MP7 Responsibilities Staff Judge Advocate Reviews the commander’s recommendation for legal sufficiency's and conduct Coordinates to ensure a formal investigation is completed when appropriate Concur/ not concur with the recommendation Investigating Officer Conducts the investigation IAW 36-2910, attachment 3 Reviewing Authority Senior AFRC commander present (Can be the appointing authority) Can return file for further investigation is warranted If no further actions required, forwards case to the approving authority Approving Authority For AFRC the Approving Authority is the AFRC/CV Approve final determination and forward the file to HQ ARC/DP

MP8 LOD Determination Package AFRC First Sgt Academy Block II-12 MP8 LOD Determination Package LOD Determination Packages: Medical documentation to support the claim Ensure AF Form 348 is legible and completed properly (including signatures) Documentation establishing the members status at the time of the claim A unit legal review is helpful, but not required AF Form 422, when available Submit in original and 4 copies LOD Determination Packages: Medical documentation to support the claim Ensure AF Form 348 is legible and completed properly (including signatures) Documentation establishing the members status at the time of the claim A unit legal review is helpful, but not required AF Form 422, when available Submit in original and 4 copies Oct 2001

BACK PAGE OF AF Form 348

MP8 AF Form 348 ITEM 13 Relates to the actual duty status of the member at the time the death, illness, injury or disease occurred.

MP8 AF Form 348 ITEM 14 Record completely and concisely the circumstances surrounding the death, illness, injury or disease based on the immediate commander's informal investigation. DO NOT SAY "SEE ITEM 11." If you need more space, use plain bond paper and identify it as item 14. Include the type of tour and the inclusive tour dates for ARC members.

MP8 AF Form 348 ITEM 15-- Check the appropriate block. If intentional misconduct or willful neglect of the member was not the proximate cause, check "neither of these" and specify the proximate cause. Refer to attachment 1, Glossary of references and support information, for explanation.

MP8 AF Form 348 ITEM 16---(A2.2.6) Do not give "names and addresses" if the source of the information is the member or the police. Do not repeat names and addresses already appearing in item 12

MP8 AF Form 348 ITEM 17 For ARC members, check one of the four blocks. The immediate commander must date and sign the form

MP8 AF Form 348 LOD require Prompt and Accurate Action!

LINE OF DUTY DETERMINATION AFRC First Sgt Academy Block II-12 LINE OF DUTY DETERMINATION Application Scenarios: Make a Line of Duty determination for each situation Justify your decision Student Activity: Provide the students with a handout presenting the following scenarios.   Individually, each student is to make an LOD/misconduct determination for each situation and be able to justify his/her decision. Debrief the exercise scenarios in a group discussion. Oct 2001

LINE OF DUTY DETERMINATION AFRC First Sgt Academy Block II-12 LINE OF DUTY DETERMINATION Scenario 1: SSgt Peterson slipped while coming down the stairs outside the office. It had been raining and water had collected on the landing between the flights of stairs. He twisted his knee and will probably require surgery. Is a LOD required? Why or Why Not? Scenario 1: SSgt Peterson slipped while coming down the stairs outside the office. It had been raining and water had collected on the landing between the flights of stairs. He twisted his knee and will probably require surgery. Ask students if a LOD is required, why or why not and what type ANSWER: (Informal LOD) Oct 2001

LINE OF DUTY DETERMINATION AFRC First Sgt Academy Block II-12 LINE OF DUTY DETERMINATION Scenario 2: TSgt Bouchard went to a pizza restaurant for lunch with another NCO. TSgt Anderson had three glasses of beer with the pizza. Thirty minutes after reporting back to work, TSgt Anderson fell from scaffolding while working on an aircraft engine. He sustained significant trauma to his back and missed two days of work. Is a LOD required? Why or Why Not? Scenario 3: TSgt Anderson went to a pizza restaurant for lunch with another NCO. TSgt Anderson had three glasses of beer with the pizza. Thirty minutes after reporting back to work, TSgt Anderson fell from scaffolding while working on an aircraft engine. He sustained significant trauma to his back and missed two days of work. Ask students if a LOD is required, why or why not and what type ANSWER: (Formal Not in Line of Duty, due to misconduct.) Oct 2001

LINE OF DUTY DETERMINATION AFRC First Sgt Academy Block II-12 LINE OF DUTY DETERMINATION Scenario 3: SrA Tucker was returning from a party Saturday night when she lost control of her car and hit a tree. She suffered a concussion and two broken ribs. Her blood-alcohol level was slightly above the threshold of legal intoxication. SrA Tucker was hospitalized for three days and returned to limited military duty on Wednesday. Scenario 4: SrA Tucker was returning from a party Saturday night when she lost control of her car and hit a tree. She suffered a concussion and two broken ribs. Her blood-alcohol level was slightly above the threshold of legal intoxication. SrA Tucker was hospitalized for three days and returned to limited military duty on Wednesday. Ask students if a LOD is required, why or why not and what type ANSWER: (Formal Not in Line of Duty, due to misconduct.) Is a LOD required? Why or Why Not? Oct 2001

LINE OF DUTY DETERMINATION AFRC First Sgt Academy Block II-12 LINE OF DUTY DETERMINATION Scenario 4: MSgt Daniels was enroute home from a UTA weekend. He left the unit immediately after the final training period. Ten minutes after leaving, his automobile was struck by another car that had run a stop sign. MSgt Daniels suffered a broken leg and facial lacerations. He was hospitalized overnight, and under the direction of his civilian physician, missed two days at his civilian job. Scenario 5: MSgt Daniels was enroute home from a UTA weekend. He left the unit immediately after the final training period. Ten minutes after leaving, his automobile was struck by another car that had run a stop sign. MSgt Daniels suffered a broken leg and facial lacerations. He was hospitalized overnight, and under the direction of his civilian physician, missed two days at his civilian job. Ask students if a LOD is required, why or why not and what type ANSWER: (Admin or Interim LOD) Is a LOD required? Why or Why Not? Oct 2001

LINE OF DUTY DETERMINATION AFRC First Sgt Academy Block II-12 LINE OF DUTY DETERMINATION LOD require Prompt and Accurate Action! Failure to process an LOD or misconduct can prompt a formal investigation Can delay processing of disability retirement or separation causing hardship Require Prompt and Accurate Actions: Failure to process an LOD or misconduct determination may result in the case being returned for formal investigation.   This can delay processing of disability retirement or separation and can bring about significant hardship and inconvenience to the member. Oct 2001 12-205

AFRC First Sgt Academy Block II-12 MP9 INCAPACITATION PAY The objective of the Reserve benefit system is to compensate, to the extent permitted by law, members of AFRC who experience incapacitation or loss of civilian earnings as a result of an injury, illness , or disease incurred, re-injured or aggravated in the line of duty, and provide the required medical and dental care associated with the incapacitation. AFRCI 36-3004 Incapacitation Checklist Procedures on CPAY Personnel Entitlement Briefing Require Prompt and Accurate Actions: Failure to process an LOD or misconduct determination may result in the case being returned for formal investigation.   This can delay processing of disability retirement or separation and can bring about significant hardship and inconvenience to the member. Oct 2001 12-206

UNITED STATES AIR FORCE AFRC First Sgt Academy Block II-12 FIRST SERGEANT IT IS YOUR DUTY FIRST SERGEANT TO TAKE CARE OF YOUR AIRMEN AND OUR UNITED STATES AIR FORCE Require Prompt and Accurate Actions: Failure to process an LOD or misconduct determination may result in the case being returned for formal investigation.   This can delay processing of disability retirement or separation and can bring about significant hardship and inconvenience to the member. Oct 2001 12-207

AFRC First Sgt Academy Block II-12 Summary Review: Reference Definition and Purpose Who does it apply to When determinations are made Possible LOD determinations Types of determinations Responsibilities AF Form 348 Incapacitation Pay Summary: In this module we have explored:   1. What a LOD Determination is 2. Possible LOD Determinations 3. LOD Determination Process 4. Responsibilities Remember, prompt and accurate action when dealing with possible duty related injuries or illnesses can reduce the chances for hardship and/or inconvenience for both the member and the unit. Oct 2001

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Employers Support Of The Guard & Reserve

COGNITIVE SAMPLES OF BEHAVIOR: 1. Identify the purpose and goals of the ESGR program 2 Determine appropriate procedures associated with support aspects of the ESGR Program 3. Justify appropriate use of support procedures associated with the ESGR Program

Overview What is ESGR ESGR’s Role Programs and Services USERRA Readiness What is ESGR ESGR’s Role Programs and Services USERRA Points of Contact

Readiness Ready, Willing and Able to Serve and Perform For the Reservist: READINESS requires Employer Support

Note: 1 volunteer per 194 Selective Reserve Members ESGR Established by Presidential declaration in 1972, under the Office of the Secretary Defense Operates programs as a field activity, on behalf of all National Guard and Reserve members Includes 54 committees (every state, District of Columbia, Guam, Puerto Rico, and the the Virgin Islands) staffed by over 4,500 volunteers (business executives, civic and former military leaders) Note: 1 volunteer per 194 Selective Reserve Members

NCESGR Goals Increase public awareness of the critical role and greater utilization / OPSTEMPO of the National Guard and Reserve in the “Total Force” today Increase public awareness of ESGR programs and our mission to build and strengthen cooperation and partnerships between: > Employers > Reserve Component Units/Commanders > National Guard and Reserve Members.

The ESGR Role Program Awareness Mobilization and Mediation Assistance Employer Support Recognition Programs Improved Reservist Retention Improved READINESS

Critical Balance Reservist ` Family Employer

AFRC Survey Results Only one-third of companies allow flexible hours to accommodate reserve schedule 34% feel Reserve obligation is causing problems at their civilian job 56% have utilized vacation time from civilian jobs to perform Reserve duty 15% believe they have been denied a civilian promotion because of Reserve duty 10% are thinking of leaving AFRC because of job-related problems 2/3 don’t know services provided by ESGR

Mission One and Mobilization Support Unit Information Briefings “Mobilization Support” Mobilization Briefing Awareness: Reservists Rights and Responsibilities

Briefing with the Boss Candid exchange of information between employer, unit leadership and the reservist Role of the unit/reservist within the Air Force mission The Total Force

Bosses Day

Bosslift Employers see what our reservists are actually doing Employers see the valuable training be conducted Military training enhances civilian job specialties

Statement of Support Employers pledge: They will neither deny employment nor limit or reduce job opportunities because of service in the Reserve components They will grant leaves of absence for military training They will ensure their Reserve employees are aware of these policies

Employer Recognition Employer Award Programs: Why Reward your Employer? You thank them for their support You create goodwill with the employer You show it’s a two way street

Ombudsman Services Ombudsman are volunteers that: Provide information and literature Provide unit briefings or assistance Answer questions Understand and can explain the law (USERRA) Can informally mediate difficult issues

Ombudsman Services Greater than 90% of cases resolved Informal Mediation The Ombudsman Program is extremely effective Greater than 90% of cases resolved Remainder referred to DoL (93% resolved) Almost never go to litigation

How to Get Help - Informal Mediation (1-800-336-4590) Your local ESGR representative Ombudsman service - Informal Mediation (1-800-336-4590) Dept of Labor/VETS - Formal Investigation (93% resolved) Dept of Justice/Office of Special Counsel Private Counsel (on your own)

Uniformed Services Employment and Reemployment Rights Act* USERRA Uniformed Services Employment and Reemployment Rights Act* (Title 38 of United States Code, Chapter 43) 1994 * Administered by Department of Labor

USERRA Prohibits discrimination against Guard/Reserve service Ensures continued company benefits -- medical, dental, vision Ensures participation in company pension, thrift savings, and stock options -- even during military duty Permits member to file a claim against the employer if USERRA rights are violated

Requirements of USERRA For the Reservist: Provide advance notice -- written or oral Less than five years cumulative absence Serve under honorable conditions Timely return to civilian job 30 days or less: safe travel plus 8 hours 31 to 180 days: two weeks over 180 days: 90 days

Requirements of USERRA For the Employer: Grant Leave of Absence Allow for safe travel and rest Timely reinstatement of member Grant status/seniority/benefits to returning member Train member, if necessary Do not discriminate in: (employment, reemployment, or promotion)

The Bottom Line Reservist should ... … know there is a law (USERRA) governing employment and reemployment rights … ensure they understand the basic tenets of USERRA … ensure they know whom to contact if they have employer questions or conflicts

1-800-336-4590 www.esgr.org Point of Contact Employer Support of the Guard and Reserve 1-800-336-4590 www.esgr.org MSG Irene Torkildson, DSN: 426-1396, COM: (703) 696-1396 itorkildson@osd.pentagon.mil

Summary Readiness What is ESGR ESGR’s Role Programs and Services USERRA Points of Contact

It’s all about Readiness. Closing Employer Support is achieved through a dialogue between employers, units and Reserve members It’s all about Readiness.

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

Diversity

COGNITIVE SAMPLES OF BEHAVIOR: Demonstrate diversity management principles in simulated situations. Demonstrate an appropriate course of action involving diversity management principles in simulated situations. Show how diversity can improve effectiveness in the work place.

Overview Awareness (Exercise) Barriers to Diversity Reduce Mission Effectiveness Effective Management of Diversity Improves Mission Effectiveness, a FAIR way

in people. RACE Diversity simply means Differences MP 1 What is Diversity? Diversity simply means Differences in people. PERSONALITY AGE DISABILITY GENDER RACE

MP2 Effectively Managing Diversity Awareness (Exercise) Elements Barriers to Diversity Reduce Mission Effectiveness Effective Management of Diversity Improves Mission Effectiveness FAIR way

MP 3 Barriers to Diversity ETHNOCENTRISM -the tendency to view the world from one’s personal or ethnic perspective and to judge others’ values, norms, and behavior as wrong if they differ.

MP 3 Barriers to Diversity Stereotyping Prejudice Discrimination Collusion

MP4 What is Stereotyping? Categorizing An oversimplified standardized image of a person or group

MP4 What is Prejudice? Preconceived Biased Directed against

MP4 What is Discrimination? Unfairness bigotry The act of drawing a distinction

MP4 What is Collusion? Silence Denial Active Participation

The FAIR Way to Manage Diversity MP5 The FAIR Way The FAIR Way to Manage Diversity

Summary Awareness (Exercise) Barriers to Diversity Reduce Mission Effectiveness Effective Management of Diversity Improves Mission Effectiveness, a FAIR way

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

AFOSI and the First Sergeant

COGNITIVE SAMPLES OF BEHAVIOR: Explain the role of the AFOSI Recognize scenarios when AFOSI should be contacted Understand what information a First Sergeant should provide AFOSI

OVERVIEW Who OSI is What OSI can do for you What you can do for OSI What OSI and you can do together

MP 1: Who is OSI Patterned after FBI Criminal Fraud Counterintelligence Consolidated investigative services under SECAF Field Operating Agency Under SAF/IG direction/guidance District (Geographically Aligned)

MP 1: Who is OSI MAJCOM Aligned (Regions) / Sqs & Detachments Primary Base Interface AF focal point for working w/ U.S. and foreign law enforcement and security services to provide timely/accurate threat info AFOSI Mission: Identify, exploit and neutralize criminal, terrorist and intelligence threats to the U.S. Air Force, Department of Defense and U.S. Government.

MP 1: Who is OSI A federal law enforcement agency conducting investigations and operations throughout the spectrum of conflict: Warfighting - Conducts, in hostile/uncertain environments, Counter Threat Operations (CTO) to find, fix, track, neutralize enemy threats Federal LEA - Criminal investigations, counterintelligence (CI), specialized investigative activities, protective service ops, & integrated Force Protection for AF Intelligence Community contributors - Collections and operational work in the areas of our mission sets

MP 1: Who is OSI In-garrison - Felony-level investigations & CI/FP Deployed - CI/FP/CT/AT Support to Deployed CCs Inside & Outside the Wire…in garrison and deployed…to find answers to questions which reduce/neutralize threats critical to Air Force, DoD, and US Govt leaders/decision makers

MP 1: Who is OSI Law Enforcement (LE): AF’s only federal law enforcement capability Counterintelligence (CI): AF’s only org authorized to conduct CI Deployed: AF’s only “outside the wire” Counter-Threat operations capability Analytical Capability: Fusion of CI, Counter-Terrorism & LE intelligence Cyber Expertise: Nation’s top Cyber intrusion investigators & forensic experts Polygraph services: AF’s only Polygraph and Credibility Assessment (PCA) capability

MP 2: What OSI can do for you Good Order and Discipline Bring your Airmen home safely Provide training Use us—we have access to info that can help your CC May not be OSI case but may be able to cut through red tape Support to ANG and AFRC

MP 3: What you can do for OSI Arbiter between your commander and us Be there for your Airmen when the interview over Be there for the agent(s) working your case Call us early and often Let OSI know what the “rumor mill” is generating Give OSI opportunities to train and work with your Airmen Insure required reportable CI info is relayed to OSI Let OSI speak with your “borderline” Airmen

MP 4: What we can do together Two-way intel Synergistic relationship built on trust Relationships…welcome Superintendents to your group Visit your OSI detachment Welcome the Super to your council Training initiatives

QUESTIONS? First Sergeant Academy Integrity – Service – Excellence Our Job Is People, Everyone is our Business Integrity – Service – Excellence QUESTIONS?

SUMMARY Who OSI is What OSI can do for you What you can do for OSI What OSI and you can do together CONCLUSION The conclusion of this lesson will include a final summary. This will summarize relevant material from questions and answers raised coupled with a quick review of main points. The final summary will also restate the lesson objective(s) in Part I of this lesson. A remotivation will identify a variety of potential users of the material contained in the lesson plan and encourage student application (use) of the material learned. A closure portion of the lesson will leave the student with a positive sense of completion.