TURNING A LEGAL DEPARTMENT INTO A LAW FIRM Prepared and Presented by: David M. Feldman City Attorney December 8, 2010.

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Presentation transcript:

TURNING A LEGAL DEPARTMENT INTO A LAW FIRM Prepared and Presented by: David M. Feldman City Attorney December 8, 2010

2 City Attorney Goals for Legal Department Turn Legal Department into self sufficient Law Firm Increase quality, responsiveness and efficiency of Legal Department Produce quality legal product at reduced cost Increase Continuing Legal Education courses for better trained lawyers Dedicate legal practice to client Departments’ interests Reduce reliance on outside Legal Counsel Increase Pro Bono work by local Law Firms

3 LEGAL DEPARTMENT ORGANIZATION CHART Susan T. Taylor Deputy City Attorney Business Litigation (Randy Pourteau, Div. Chief) (Fund 1000) Claims/Subrogation (Harlan Heilman, Div. Chief) (Fund 1004) Contracts (Jo Wiginton, Div. Chief) (Fund 1000) Criminal Law (Randy Zamora, Div. Chief) (Fund 1000) Defense Litigation (Robert Cambrice, Div. Chief) (Fund 1004) General Counsel (Vacant, Div. Chief) (Fund 1000) Governmental Regulations (Don Cheatham, Div. Chief) (Fund 1000) Labor (Vacant, Div. Chief) (Fund 1000) Land Use (Deborah McAbee, Div. Chief) (Fund 1000) Real Estate (Vacant, Div. Chief) (Fund 1000) As of December 2009 Arturo G. Michel City Attorney Tom P. Allen First Assistant City Attorney Neighborhood Services (Donna Edmundson, Div. Chief) (Fund 1000) James Cargas Sr. Assistant City Attorney IV Staff - Finance (Henri Merceron, Div. Mgr.) Staff - Administration (Dennis Yaksich, Admin. Mgr.) (Fund 1000)

4 LEGAL DEPARTMENT ORGANIZATION CHART Harlan D. Heilman Chief Administrative Officer Claims/Subrogation (Harlan Heilman, Section Chief) (Fund 1004) General Litigation (Randy Pourteau, Section Chief) (Funds 1000 & 1004) Contracts (Jo Wiginton, Section Chief) (Fund 1000) Labor, Employment & Civil Rights (Don Fleming, Section Chief) (Funds 1000 & 1004) Municipal Prosecution (Randy Zamora, Section Chief) (Fund 1000) General Counsel (Don Cheatham, Section Chief) (Fund 1000) Neighborhood Services (Donna Edmundson, Section Chief) (Fund 1000) Real Estate (Deborah McAbee, Section Chief) (Fund 1000) As of December, 2010 David M. Feldman City Attorney Staff Administration (Fund 1000) Tom P. Allen Special Counsel Risk Management Lynette K. Fons First Assistant City Attorney Litigation Carolyn Hanahan First Assistant City Attorney Transactional/Governmental Affairs Robert Doguim Office of Inspector General (Fund 1000)

5 Payroll/Staff Reduction Projected FY11 payroll savings of $1,094,830 or 5.8% reduction from Adopted Budget 4% reduction in Assistant City Attorney FTE’s

6 Outside Legal Counsel Published Request for Proposals for Legal Services Reduced maximum hourly attorney legal service fees from $750 to $400 Reduced maximum hourly paralegal fees from $250 to $125 Mandatory pro bono continuing legal education for City Attorney’s Office – Each Firm to provide 3 hours including 1 hour ethics Reduced Legal Services contracts dollar value by $705,278 (December 2010 vs. December 2009) Project FY11 Legal Services savings of $2,365,227 or 82.4% reduction from Adopted Budget

7 Office of Inspector General Inspector General responsibilities transferred to Legal Department Reduced OIG personnel by 80% Returned 18 HPD officers to law enforcement function Returned 6 HFD arson investigators

8 Miscellaneous Cost Saving Initiatives 25.6% projected reduction in CLE expenditures from previous year 29.6% reduction in Thomson West contract Various local law firms have provided increased pro bono legal services as well as onsite CLE Established intergovernmental working relationship with County Attorney’s Office Ordinance Initiatives –Administrative Hearing Ordinance Litigation Initiatives –Texas Local Government Code Sections 54 and 125 –Collection of delinquent accounts Municipal Court Prosecution