Copyright management in open access projects Iryna Kuchma Open Access Programme Manager Attribution 3.0 Unported

Practical guidance when submitting journal articles In order to maximize the value of the research you produce in digital environment, it is important for you to take an active role in managing the copyrights to your work. Copyright protection is automatic (at the moment the copyrighted work has been “fixed in a tangible medium,” such as when a written work has been saved on a computer's hard drive or printed). (From SPARC Introduction to Copyright Resources:

Practical guidance (2) When you publish in a journal you are typically asked by the publisher to sign a copyright transfer agreement, or contract, that describes the assignment of various rights to the publisher. Assigning your rights matters. The copyright holder controls the work. Transferring copyright doesn’t have to be all or nothing. (From Author Rights: Using the SPARC Author Addendum to secure your rights as the author of a journal article

A balanced approach Authors: Retain the rights you want. Use and develop your own work without restriction. Increase access for education and research. Receive proper attribution when your work is used. If you choose, deposit your work in an open online archive where it will be permanently and openly accessible. (From

A balanced approach (2) Publishers: Obtain a non-exclusive right to publish and distribute a work and receive a financial return. Receive proper attribution and citation as journal of first publication. Migrate the work to future formats and include it in collections. (From

Securing your rights 1. The SPARC Author's Addendum preserves rights for broader use of your research: If your research is funded by the donor with an open access mandate, the donor usually offers language that modifies a publisher's copyright agreement to give you the rights to follow donor's open access policy. (From SPARC Introduction to Copyright Resources:

Repository submission policy 1. Items may only be deposited by accredited researchers based at any participating university, college or research organization, or their delegated agents. 2. Authors may only submit their own work for archiving. 3. Submitted items are not vetted by the administrator.

Repository submission policy (2) 4. The validity and authenticity of the content of submissions is not checked. 5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.

Repository submission policy (3) 6. Any copyright violations are entirely the responsibility of the authors/depositors. 7. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

Repository preservation policy 1. Items will be retained indefinitely. 2. Repository will try to ensure continued readability and accessibility. It may not be possible to guarantee the readability of some unusual file formats. 3. Repository regularly backs up its files according to current best practice.

Repository preservation policy (2) 4. Items may be removed at the request of the author/copyright holder. 5. Acceptable reasons for withdrawal: Journal publishers' rules Proven copyright violation or plagiarism Legal requirements and proven violations National Security Falsified research

Repository preservation policy (3) 6. Withdrawn items are not deleted per se, but are removed from public view. 7. Withdrawn items' identifiers/URLs are retained indefinitely. 8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories. 9 In the event of repository being closed down, the database will be transferred to another appropriate archive.

Deposit Licenses & End User Licenses A comprehensive deposit and end user’s license agreement should cover a number of core topics, including a depositor’s declaration; the repository’s rights & responsibilities; & the end-user’s terms & conditions

Depositor's Declaration 1. to ensure that the depositor is the copyright owner, or has the permission of author/copyright holder (if by proxy) to deposit 2. the author and any other rights holders grant permission to the host institution to distribute copies of their work via the internet the author has sought and gained permission to include any subsidiary material owned by third parties

Repository's rights & responsibilities It must be made clear to the submitting author that through submission of their work the copyright ownership is unaffected. One way of doing this is for the deposit license to begin with the author granting the repository the nonexclusive right to carry out the additional acts...

End-user's terms and conditions open access publication: the author(s) & copyright holder(s) grant(s) to all users a free, irrevocable, worldwide, perpetual right of access to, and a license to copy, use, distribute, transmit and display the work publicly and to make and distribute derivative works, in any digital medium for any responsible purpose, subject to proper attribution of authorship (BBB)

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