1. The Digital Curation Lifecycle Model Joy Davidson and Sarah Jones
Digital Curation Centre, Glasgow

2. DCC curation lifecycle model
Activities / phases to cover are:
storing and preserving data
accessing data
licensing data
citing data

3. Ingest: where should you data go?
Key questions:
which repository is right for your data?
what are the policies of the repository?
how long will your data be kept?
who will have access to your data?
how can you make the most impact with your data? 3

4. Guidance:
Think about where you will deposit your data from the outset
(what policies does the repository have that may affect your data?)
Determine how you will license your data early on. This is especially important to clarify early on in collaborative research endeavours.
Think about your impact from the outset. Make potential citations as easy as possible.

5. Where will you store your data?
Exeter University has three repositories
Exeter Research and Institutional Content archive (ERIC) – theses and publications
Digital Collections Online (DCO) – images and multimedia
Exeter Data Archive EDA - research data
DataCite list of data repositories

6. Exeter Data Archive (EDA)
EDA enables searches by
subject
authors
Collections
It can be a place to store your data but also a good way to find potential collaborators and gaps.

7. Policies Sustainability
Prior to deposit, check the data repository’s sustainability claims – both for your data and for the repository itself.
EDA Example
EDA regularly backs up its files according to current best practice.
In the event of Exeter Data Repository being closed down, the database will be transferred to another appropriate archive. 7

8. Policies
Formats
Prior to deposit, check to make sure that the data repository accepts the format(s) you will be working with.
Check to see if there are normalisation procedures (ingest, preservation).
EDA Example
The Exeter Data Archive (EDA) collects, preserves and makes available the University's research data. The content policy states that EDA will accept all types of data. 8

9. Policies What information do you need to provide?
Most repositories have a clearly defined set of minimum information requirements.
EDA Example
Title
Data creator
Department
Date of publication
Dataset description 9

10. General guidance details of how the data have been encoded (database
structures, file formats);
a list of software known to work with the data and their
supporting information;
indications of how the data relate to other data assets;
administrative information (identifiers, checksums); 10

11. General guidance
explanations of what the data represent (e.g. for sensor data,
what the sensor was measuring and in what units);
the processing history of the data (how they were generated
and subsequently transformed, when and by whom);
a narrative describing the context (why the data were
generated/collected, what methodology was used and why).
This information is particularly important
for users as they interpret the data, and determine whether and
how they can be integrated with other data. 11

12. Policies
Access
Prior to deposit, check to make sure that the data repository’s
policy on access meets your needs.
EDA Example
Anyone may access full items free of charge.
Copies of full items generally can be:
reproduced, displayed or performed, given to third parties,
and stored in a database in any format or medium
(b) for personal research or study, educational, or not-for-profit purposes without prior permission or charge 12

13. Policies Restrictions on Access
Are there any restrictions on access to your data that the repository should be made aware of?
EDA Example
Items can be deposited at any time, but will not be made
publicly visible until any publishers' or funders' embargo period
has expired.
This repository is not the publisher; it is merely the online
archive. 13

14. Policies
Licensing
Prior to deposit, think about how you will license your data. Make sure that your data license respects limits associated with any external data you are using in your work.
EDA Example
Full items must not be sold commercially in any format or
medium without formal permission of the copyright holders.
Any copyright violations are entirely the responsibility of the
authors/depositors
Some full items are individually tagged with different rights
permissions and conditions . 14

15. General guidance for data licensing
Taken from DCC How-to guide on licensing data
Two key issues to consider:
Licensing – legal instrument stating what people can and can’t
do with your data
Waivers – legal instrument allowing author to give up rights 15

16. Attribution Non-Commercial Share Alike (CC-BY-NC-SA)
Creative Commons
Attribution condition - allows others to copy, distribute, display,
and perform the work as long as the creator is given due credit.
Non-commercial – users cannot use the work for commercial
purposes
Share-alike – all derivative works must be released
under the same licence as the original work
Attribution Non-Commercial Share Alike (CC-BY-NC-SA) 16

17. http : / /creativecommons .org /publicdomain/zero/1.0/.
CC0
The most permissive way of releasing data is under a dedication
to the public domain. This is where all copyright interests and
database rights are waived, allowing the data to be used as freely as possible.
Creative Commons Zero (CC0) is the Creative Commons tool
for dedicating works to the public domain. It works on two levels:
as a waiver of a person’s rights to the work, and in case that is not effective, as an irrevocable, royalty-free and unconditional licence for anyone to use the work for any purpose.
http : / /creativecommons .org /publicdomain/zero/1.0/. 17

18. Policies
Citation
Make sure that your data is citable to increase your potential impact.
EDA Example
Once your work has been approved for entry into the EDA, you will receive a notification via . This will contain a permanent link to your work - you should cite this link in preference to the URL of the item as it provides continuing persistent access in case the URL should ever change. 18

19. General guidance for data citation
Taken from DCC How-to guide on data citation
If you have generated/collected data to be used as evidence in an academic publication, you should deposit them with a suitable data archive or repository as soon as you are able.
If they do not provide you with a persistent identifier or URL for your data, encourage them to do so. 19

20. General guidance for data citation
When citing a dataset in a paper, use the citation style required by the editor/publisher. If no form is suggested for datasets, take a standard data citation style and adapt it to match the style for textual publications.
Give dataset identifiers in the form of a URL wherever possible, unless otherwise directed.
Include data citations alongside those for textual publications. Some reference management packages now include support for datasets, which should make this easier. 20

21. General guidance for data citation
Cite datasets at the finest-grained level available that meets your need. If that is not fine enough, provide details of the subset of data you are using at the point in the text where you make the citation.
If a dataset exists in several versions, be sure to cite the exact version you used.
When you publish a paper that cites a dataset, notify the repository that holds the dataset, so it can add a link from that dataset to your paper. 21

22. Using Exeter Data Archive (EDA)
EDA is currently being piloted. If you would like to place any of your data in the repository please and a member of the team will be in contact. 22

23. The validity and authenticity of the content of
But remember!
The validity and authenticity of the content of
submissions is the sole responsibility of the
depositor.
This is true for any data repository.

24. Useful resources - DCC Tools catalogue
Managing data
Sharing and tracking reuse 24

25. Other ideas Consider sharing negative results.
Journal of Negative Results in BioMedicine
Journal of Negative Results
The All Results Journals
Consider publishing on your RDM activity in curation journals 25

26. Any questions? For DCC guidance, tools and case studies see:
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