Upgrading File Tricks By Helen Goodyear. Upgrading your QuickBooks File Checking previous versions used Upgrade paths General checks & maintenance prior.

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Presentation transcript:

Upgrading File Tricks By Helen Goodyear

Upgrading your QuickBooks File Checking previous versions used Upgrade paths General checks & maintenance prior to upgrade GST checks prior to upgrade Upgrading the datafile Checks & maintenance after the upgrade Troubleshooting problem upgrades Tips

Checking Versions Used on File Where do you find this? What do they mean? Why is it important to know this?

Upgrade Paths What are the upgrade paths Keep up to date with the latest service packs (have these on separate disk for your own use)

General Maintenance Prior to Upgrade Verify & Rebuild your datafile –Verify & Rebuild your datafile Check QBWIN.log –CTRL 1, then CTRL 2, then Open File –Look over the QBWIN.log to ensure no errors are present –Fix any areas that say need attention. Exporting reports –Export TB, P & L & Balance Sheet reports (using ALL Dates) to Excel prior to upgrade.

General Maintenance Prior to Upgrade…contd Are there any online banking transactions to be exported? Is there an Accountant Copy created? Do you have copies of the memorised reports and memorised templates and transactions? Use the Audit Company File? Have you made a Backup your Datafile?

Upgrading a Datafile Opening Vs Restoring File –Which option to choose –Are there advantages to choosing one options over the other What to do whilst upgrade is in progress –Whilst upgrade is completing do as little as possible on the workstation

Final Data Checks after Upgrade Checking Reports and Balances –Comparisons between Pre and Post Upgrade Reports File Verification –Checking file structure once upgraded –Check file sizes, do they normal?

Trouble Shooting Problem Upgrades What to do if the upgrade fails –Go through checklist again. Did you miss something? –Check the QBWIN.LOG file Opening Problem Datafiles (If you open your file and it crashes) –Opening QB’s with no company open –Opening a file without any windows open

Additional Tips and Tricks Be prepared and organised before going onsite Is it easier or relevant to do the upgrade offsite (no downtime for client and less stressful for you) Does the client require the data to be smaller using the Clean up company file tool? – this is new in 10/11 – re condensing, or archives. Ensure you have gone through the new client checklist. Re Julie

Thank you