UAB Clinical Trials Office Lunch & Learn Sponsored by: UAB Clinical Trials Office Clinical Billing Review

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Presentation transcript:

UAB Clinical Trials Office Lunch & Learn Sponsored by: UAB Clinical Trials Office Clinical Billing Review January 15, 2014 Kaul Human Genetics Building Finley Conference Center

Agenda Provider based billing of TKC services- Nicole Halbrooks Clinical Trials Office (CTO) initiatives & updates- Carolyn Whitmire & Penny Jester Clinical Trial Billing Compliance Reminders- René Jooste & Ashley Specht OIRB – Nancy Stansfield Upcoming meeting date- February 19, Finley Conf Center, 12-1pm

What Is “Provider Basing” and What Does It Mean to UAB Medicine? Nicole Halbrooks, CPC Sr. Manager-Compliance & Reimbursement Review UAHSF-MSO

Clinical Trials Office (CTO) Updates Carolyn Whitmire & Penny Jester Admin Co-Directors, Clinical Trials Office

Responses to CTO Questionnaire Provide support/personnel/training for clinical trials Guidance document for clinical trials Website for a list of clinical trials with names of coordinators and financial contacts Improved process for research monitors to access to EHR Help with building SiteMinder Eliminate green order sheets for research labs Training for budget development and best practices for financial management of clinical trials Improve process for Hospital’s review of category B device trial; document and advertise process

Clinical Trial Billing Compliance Reminders René Jooste & Ashley Specht UAB Clinical Trials Office

Change of Location of Clinical Billable Service after Initial FAP Review Example: initial location- Lung Health Center/ CSU/Derm research area- service not billed by UABH/ MSO- Clinical Trial Billing Notice (CTBN) not required new location- Highlands hospital- service billed by UABH/MSO- CTBN required Location change must be submitted to CBR for review- using study amendment submission

Manual Clinical Trial Billing Notices (CTBN’S) manual CTBN’s not acceptable for any newly activated studies best practice- type the required information handwriting must be legible (after faxing) NCT#’s (ClinicalTrials.gov registry numbers) - add this # to the CTBN if applicable

CTBN Performance Reports 10/11/2013 – 01/10/2014

CTBN Overall Performance 10/11/2013 – 01/10/2014 UAB Clinical Trials Office (CTO) Clinical Billing Review Unit Siteminder Performance Report Summary Appointments and CTBNs 10/11/2013 – 01/10/2014 Overall Summary Total CTBNs Filed1776 Original1729 Revised47 % On Time84% % Late16% Total Appointments1758 % On-Time81% % Late19%

SiteMinder 100% Club PI and Study Coordinators 100% Scheduling and Keeping Appointments 10/11/2013 – 01/20/ Gyn/Onc Microbicide Card:Nuc Neuro - Muscular OB/GYN-MFM Psychiatry

003-Radiation Oncology Pulmonary Nephrology Nephrology Clinic Microbicide Clinical Nutrition Cardiology-EP Rheumatology/Immunology PM&R Neuro - Muscular OTOL Surg - Neuro Peds:Hem/Onc GI/HEP OB/GYN:WPMRS Pulmonary80 CTBN YTD Performance Units 80% and Above Through January 2014

Nancy Stansfield Asst. Dir Institutional Review Bd (205) OIRB

Wednesday February 19, 2013: 12-1pm Kaul Human Genetics Building Finley Conference Center 14 February CTO Lunch & Learn