Civilian Personnel

Overview Why employ civilians? Basic policies for management of DoD civilian positions Position descriptions General schedule (GS) and federal wage system positions Military grade vs. Civilian grade

Overview Continued Work relationships Sources of supervisory guidance Complaint channels available to civilians

Why Employ Civilians To acquire abilities not available Highly technical positions More efficient to hire already qualified civilians Assure continuity of administration and operation Civilians are not subject to PCS rules Provide corporate knowledge

Why Employ Civilians Cont’d Obtain nucleus of workers that can be expanded in an emergency Free military personnel for military duties Military members can concentrate on combat readiness Deployment

Basic Policies for Management of DoD Civilian Positions AFMAN Governs management of civilian positions HQ.USAF/A1M at HQ USAF Determines number of civilians required to support the air force mission HQ USAF/A1M further allocates civilian manpower to MAJCOMs and operating agencies Needs must be justified before positions can be filled

Management of DoD Civilian Positions Cont’d Agencies involved in certification process Requesting agency must prepare position description Management/engineering personnel review position and certify it Local civilian personnel flight (CPF) classifies position and determines grade level

Position Descriptions Not based on AFSC as with military members Based on duties and responsibilities required to support mission requirements Position description is the official document that outlines major duties that must be performed Determines the grade of employee

General Schedule (GS) and Wage System Positions General schedule Nearly two-thirds of civilian employees are GS White collar jobs (professional, technical managerial, clerical, and administrative) Federal wage system Second largest category Blue collar positions (skilled or unskilled trades such as sheet metal workers, mechanics, etc.)

Military Grade Vs. Civilian Grade No official correlation between military and civilian grade High grade civilian employees may perform officer type duties For protocol purposes, certain civilian and military grade equivalencies do unofficially exist

Work Relationships You may work for a civilian You will encounter civilian employee as co- workers You may supervise civilian employees

Sources of Supervisory Guidance “36” Series of Air Force publication Civilian Personnel Flight

Dealing With Poor Performance Oral admonishment Reprimands Suspensions Reduction in grade and or pay Removals

Complaint Channels Available to Civilians Informal Alleged perpetrator Employee or perpetrator’s supervisor Formal EEO EEOC Federal District Court

Summary Why employ civilians Basic policies for management of DoD civilian position Position descriptions General schedule (GS) and federal wage system positions Military grade vs. Civilian grade

Summary Cont’d Work relationships Sources of supervisory guidance Complaint channels available to civilians