IAEA International Atomic Energy Agency International Nuclear Information System (INIS) DIGITISATION INIS Training Seminar 7-11 October 2013, Vienna, Austria Thomas Kalapurackal INIS Unit Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA WHAT IS DIGITISATION? DIGITISING IS NOT PHOTOCOPYING….! Process of converting paper docs, microfilm, microfiche etc.. Into electronic image files. Thomas - INIS Training Seminar-7-11 Oct 2013

DIGITISATION HARD COPY/SOFT COPY DOCUMENTS FULL TEXT SEARCHABLE ELECTRONIC DOCUMENTS

IAEA WHY IS DIGITISATION? It came as a most wonderful and welcome tool in hands of libraries, museums, archives, societies, publishers, and others for preserving billions of paper/analogue documents in digital format.  Retain the original look with a point of view of the future relevance.  Protecting from loss or danger  Effective, efficient and purposeful use  Knowledge Transfer to the next generation Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA In The Past……… Paper filing and capturing documents on film were common preservation methods……. Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA Time has changed…… And the information must be stored in such media that the storage is safe and the retrieval is quick. Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA DIGITISATION THE AGE OF DIGITISATION HAS BEGUN! Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA HISTORY OF DIGITISATION….. The first image scanner developed for use with a computer was a drum scanner. It was built in 1957 at the US National Bureau of Standards by a team led by Russell A. Kirsch. Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA HISTORY OF DIGITISATION….. And the first image ever scanned on this machine was a 5 cm square photograph of Kirsch's then-three-month-old son, Walden. Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA HISTORY OF DIGITISATION In 1975 Ray Kurzweil invented the flat bed scanner. Kurzweil also was the inventor of text to speech technology Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA DOCUMENT SCANNER A flatbed scanner is usually composed of a glass pane (or platen), under which there is a bright light (often xenon or cold cathode fluorescent) which illuminates the pane, and a moving optical array in CCD scanning. Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA DOCUMENT SCANNER Leading Flat-bed Scanners in the Market are from: FUJITSU KODAK HP (HEWLETT PACKARD) CANON XEROX EPSON PANASONIC and many more….. Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA DIGITISATION VATICAN DIGITISED THE WHOLE LIBRARY COLLECTION RECENTLY…!! Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA At INIS……. INIS has two Colour Scanning Stations at present: FUJITSU (Serial No. fi-5750C) (72 page per minute A4 size) KODAK (Serial No. i1440) (75 page per minute A4 size) Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA At INIS Since its creation in 1970, INIS collects and disseminate the NCL Reports received from Member States and Intl. Organisations. In 1997 INIS replaced the microfiche-based production system with an imaging system to process and to disseminate all NCL Documents in electronic format. Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA DOCUMENT PREPARATION Page size (A5 to A0) Color or B/W? Single or double side? Quality of document Can we feed the document? Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA SETTINGS Resolution (300 dpi) Single Side/Double side Format (Tiff/pdf/jp g etc.) ResolutionPage size (A5 to A0) Orientation (Portrait/Lan dscape) Source (Feeder/Fla tbed) BrightnessContrastNoise Removal Deskew? Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA QUALITY CONTROL & IMAGE ENHANCEMENT Deskew?Black Border? NoisyImage Positioning Crop?Clean-up?Rotate?Convert color? Page missing? Insert Page? Re-size?Delete, Split, Copy? Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA Image Enhancement Skewed? Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA Image Enhancement Noisy? Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA Image Enhancement Image Positioning: Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA Image Enhancement Black Border? Thomas - INIS Training Seminar-7-11 Oct 2013

Without VRS = VRS AUTO-BRIGHTNESS = Not readable !! = Repeat scanning for better result = OCR will not be perfect = Not readable !! = Repeat scanning for better result = OCR will not be perfect VRS – AUTO BRIGHTNESS = 100% readable ! = Get the best image ! = OCR will be perfect ! = 100% readable ! = Get the best image ! = OCR will be perfect ! Thomas - INIS Training Seminar-7-11 Oct 2013

like, ohne VRS Dokumenten Stapel VRS – EDGE TRESHOLDING Manual settings may not give perfect results always! This one was highlighted with Orange Marker and it is not readable…! This one was highlighted with Orange Marker and it is not readable…! Thomas - INIS Training Seminar-7-11 Oct 2013

Perfect Scanning No missing texts Better than Original Perfect Scanning No missing texts Better than Original Thomas - INIS Training Seminar-7-11 Oct 2013

l’ei’l7nologji OCR Result technology OCR Result it VRS Ohne VRS Original -> VRS also gives excellent results in OCR Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA Important Features in PixEdit (Version ) Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA WHEN SHOULD I SCAN HARD COPY DOCUMENTS ? The NCL document is not available in electronic format. I have a scanner. Section 4.1, “Scanning to PDF” Refer to NCL Guidelines Section 4.1, “Scanning to PDF” Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA SCANNING DOCUMENTS INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters TIFFJBIG2 B/W: TIFF CCITT Group 4 or JBIG2 JPEG Color Images: JPEG PLEASE DO NOT SCAN B/W PAGES in 24 bit color depth First priority: Scanning Quality Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA FIRST SCANNING TEST Send an with a small test document to INIS Your test document will be analyzed and INIS will tell you if you can continue to submit your NCL full text electronically If the scanning quality is not good enough, INIS will help you to find the best settings for your scanner Thomas - INIS Training Seminar-7-11 Oct 2013

IAEA FUTURE People live longer now……. Media too….! THANK YOU….!! Thomas - INIS Training Seminar-7-11 Oct 2013