Tools for Communication Siobhan Duffy, Helen Eddy-Costa Communication & Knowledge Delivery NTR Website and Wikis

Website  Why should we have a website?  part of our commitment to CERF  change the way we are doing business and deliver taxonomy  increase sharing of information and knowledge as global public goods – getting it out there  wider communities with common interests  encourage the taxonomists of the future  What to include?  information about the hub – what it is and who’s involved  project details, research information and results  biodiversity information portal – public accessible databases  students, ECR’s, workshops  news, events, publications, products, links

taxonomy.org.au ABOUT US Overview / What is (brochure link) Rationale / Research need Mission, Vision and Objectives Organisation Structure Steering Committee Management Committee Organisation Structure Chart & Linkages Collaborative Participants Hub Partners People Funding / CERF PROJECTS Ants (overview & links) Project details LINK TO Management Structure LINK TO People LINK TO Capacity Building LINK TO News & events LINK TO Publications & products LINK TO Workshops LINK TO Member area LINK TO Biodiversity Information portal Australian insect families Aquatic macro invertebrates Small terrestrial vertebrates Enviromental weeds Biodiversity information management framework Knowledge management and delivery BIODIVERSITY INFORMATION PORTAL Databases [publicly accessible databases] CAPACITY BUILDING Overview Students (undergrad, PhD) ECR’s Compendium of research that links back to projects LINK TO Workshops NEWS & EVENTS What’s new Newsletter Media releases List of events Calendar of events Success stories (brief with links) PUBLICATIONS & PRODUCTS Publications (fact sheets, brochures, annual reports, posters...) Workshops LINK TO Biodiversity Information portal Keys PARTICIPANT / MEMBER AREA Calendar of meetings Hub Wikis Project Wikis What’s new USEFUL LINKS CONTACT US JOIN US

taxonomy.org.au ABOUT US Overview / What is (brochure link) Rationale / Research need Mission, Vision and Objectives Organisation Structure Steering Committee Management Committee Organisation Structure Chart & Linkages Collaborative Participants Hub Partners People Funding / CERF PROJECTS Ants (overview & links) Project details LINK TO Management Structure LINK TO People LINK TO Capacity Building LINK TO News & events LINK TO Publications & products LINK TO Workshops LINK TO Member area LINK TO Biodiversity Information portal Australian insect families Aquatic macro invertebrates Small terrestrial vertebrates Enviromental weeds Biodiversity information management framework Knowledge management and delivery BIODIVERSITY INFORMATION PORTAL Databases [publicly accessible databases] CAPACITY BUILDING Overview Students (undergrad, PhD) ECR’s Compendium of research that links back to projects LINK TO Workshops NEWS & EVENTS What’s new Newsletter Media releases List of events Calendar of events Success stories (brief with links) PUBLICATIONS & PRODUCTS Publications (fact sheets, brochures, annual reports, posters...) Workshops LINK TO Biodiversity Information portal Keys PARTICIPANT / MEMBER AREA Calendar of meetings Hub Wikis Project Wikis What’s new USEFUL LINKS CONTACT US JOIN US About Us  What is  Mission, Vision and Objectives  Organisation structure  Steering Committee  Management Committee  Structure diagram  Hub Partners  Collaborative Participants  People involved  CERF Funding

taxonomy.org.au ABOUT US Overview / What is (brochure link) Rationale / Research need Mission, Vision and Objectives Organisation Structure Steering Committee Management Committee Organisation Structure Chart & Linkages Collaborative Participants Hub Partners People Funding / CERF PROJECTS Ants (overview & links) Project details LINK TO Management Structure LINK TO People LINK TO Capacity Building LINK TO News & events LINK TO Publications & products LINK TO Workshops LINK TO Member area LINK TO Biodiversity Information portal Australian insect families Aquatic macro invertebrates Small terrestrial vertebrates Enviromental weeds Biodiversity information management framework Knowledge management and delivery BIODIVERSITY INFORMATION PORTAL Databases [publicly accessible databases] CAPACITY BUILDING Overview Students (undergrad, PhD) ECR’s Compendium of research that links back to projects LINK TO Workshops NEWS & EVENTS What’s new Newsletter Media releases List of events Calendar of events Success stories (brief with links) PUBLICATIONS & PRODUCTS Publications (fact sheets, brochures, annual reports, posters...) Workshops LINK TO Biodiversity Information portal Keys PARTICIPANT / MEMBER AREA Calendar of meetings Hub Wikis Project Wikis What’s new USEFUL LINKS CONTACT US JOIN US Each Project  What it is  Project details  People involved  Capacity building  News & events  Publications  Workshops website

 Wikis are simple, efficient tools for managing knowledge and collaborating  Easy to learn and use  Online  users can access, collaborate, share content, knowledge and files anytime, anywhere  Removes corporate barriers  Knowledge isn’t locked into hard drives, servers, intranets or other management systems  Reduces the number of s in your inbox  overload, version control, not CC’ed on reply and missed discussion, bog down inbox with attachments  Exceptionally flexible  able to customise, connect to other applications, databases What is a wiki

Why should we use a wiki  Lets you collaborate online  Improve and democratise communication  Every user gets a voice and everyone's contribution is seen, heard, and can be commented upon  Information gets to the right people  Makes it easy to keep all your information current and accurate  Information is dynamic  Keeps your information safe – logs who did what and when, view changes made by different users or rollback to previous versions  Becomes a repository of knowledge that evolves

How we make a wiki  Firstly we must have a purpose  a new culture of communication and information sharing  a communication tool for the hub  Start with a basic structure and build on as it evolves  calendar, workplans, reports, meetings, collaborative work on documents, eg. Strategic Communication Plan  wikis within wikis, security  Clearly outline the guidelines for use and disclaimers  Select a suitable software (depending on features)  Set up user logins  Encourage you to use it and see the advantages

Development of website and wikis  What else would you like to see on the website?  How would you like to see the wikis working within the hub and within your project?  Image contributions greatly accepted  Feedback on structure and design welcome