GFIS IO – proseminarium November 2006 Global Finance Interface System

2 GFIS is a set of financial and information access applications that allows managers to track engagement efforts and finances at a global level. GFIS includes work-in-process accounting through billing, collections, and general ledger applications. What is GFIS? Everyone. Because implementation of GFIS is connected to business model changes and many system replacement / modification - deployment will impact everyone in X Poland: All Business Lines (business model, planning, budgeting, client, engagement setup, time & expense record, billing, reporting, etc.), Accounting Department (new statutory and management systems, reporting, etc.) Information Technology Department (new system selection, local system modifications, building GFIS interfaces, etc), Human Resources Department (Payroll and HR system modifications,etc). Who (is / has been) impacted?  A global business management system built to improve financial results, drive greater efficiencies and support growth  Operates seamlessly across borders  Provides flexibility in reporting and data analysis  Centrally managed for mutual benefit  Establishes the cornerstone of a truly global infrastructure

3 Participants Americas –Canada –Mexico –SASA Argentina Bolivia Brazil Chile Colombia Ecuador Paraguay Peru Uruguay Venezuela –United States Continental Western Europe –Belgium –France –Italy –Luxembourg –Spain Central Europe & Switzerland –Austria –CESSA Croatia Czech Republic Hungary Slovakia Slovenia –CIS Azerbaijan Belarus Kazakhstan Kyrgyzstan Russia Ukraine Uzbekistan –Germany –Netherlands –Poland –Switzerland Northern Europe Middle East, India & Africa –Global –India –Ireland –Middle East Bahrain Egypt Jordan Kuwait Lebanon Middle East Head Office Oman Palestinian Authority Qatar Saudi Arabia Syrian Arab Republic United Arab Emirates –S Africa Botswana Namibia South Africa Swaziland –Sweden –United Kingdom Oceania –Australia –New Zealand Far East –China / Hong Kong

4 Technologies Used PeopleSoft 8.4 Business Objects Crystal Decisions Oracle Database Lotus Notes MS.NET MS Office (Access, Excel itp…) Hyperion Essbase GFIS JET MS SQL Server

5 GFIS Architecture Spain LIS Australia LIS European Data CenterAmericas Data Center

6 PeopleSoft 8.4 Oracle Database Business Objects Crystal Decisions Lotus Domino Excel PeopleSoft 8.4 Visual Basic.Net Oracle Database Business Objects Hyperion/Essbase Lotus Domino Excel Engagement Datamart Component Accounting Datamart Component Accounting Transaction Component Engagement Transaction Component Engagement Standard Reporting Component Accounting Info Warehouse (AIW) Reporting Component Accounting Standard Fixed Presentation & Ad-Hoc Querying Accounting Data Analysis Presentations Engagement Standard Fixed Presentation & Ad-hoc Querying Client & Engagement Data Analysis PeopleSoft General Ledger PeopleSoft Accounts Payables Project Costing Billing- PeopleSoft & gBiller PeopleSoft Accounts Receivable Business Objects Hyperion Essbase Excel Reference Component GFIS System Components

7 Implementation Model

8 Poland system changes System to be modified System to be replaced by GFIS / gT&E or other solution ORACLE GL,AP,AR INVOICE PROCESSING Billing CREDIT CONTROL Accounts Recv Mgmt EY HR HR System ORACLE Fixed Asset Management RMS (AABS) Resource Management / Staffing STAR Time Reporting BUDGETING SYSTEM Financial Planning & Analysis AMI (AABS) Planning and Budgeting ARCD (AABS) SIMPLE Payroll INTERFACES (Star, Oracle, Personnel, Bank, Payroll Interface, Weco, Credit Control) VACATION, LEAVE SYSTEM TRAINING CALENDAR OVERTIME REQUEST SYSTEM EY CLIENTS EY ENGAGEMENTS

9 Interfacing To and From Local Systems LOCAL SYSTEMS Local IN GFIS CURRENCY PROVIDER DUN & BRADSTREET LOCAL BANK COMMUNICATIONS SOLUTIONS LOCAL BANK COMMUNICATIONS SOLUTIONS LOCAL BANK LOCAL BANK GIS GLOBAL HR REPOSITORY GLOBAL HR REPOSITORY CHECK PRINTING SYSTEMS CHECK PRINTING SYSTEMS ORGS TO LOCAL EMPLOYEE INFO ENGAGEMENTS TO LOCAL TIME/EXPENSE EDI BANK INFORMATION GL BATCH UPLOAD BANK INFORMATION PLAN AND FINANCIAL ADJUSTMENTS COST RATES Local OUT INBOUND BANK INFORMATION AP VOUCHER COST RATE PROVIDER PAYROLL, TREASURY, AND OTHER APPROVED DATA SOURCES PLANNING/PMc HUMAN RESOURCE SYSTEMS TIME & EXPENSE SYSTEMS (including gT&E) TIME & EXPENSE SYSTEMS (including gT&E) PAYROLL TO IMPREST CURRENCY PROVIDER CURRENCY RATES PLANNING/PM ACTUALS TO LOCAL PAYROLL

10 GIS? A Global Interface Staging (GIS) area has been created in order to provide a central location for interface management. The GIS is available to all systems that are required to deliver and/or receive interfaces from Global Applications that employ the GIS. The GIS creates a barrier between the production servers and interfacing applications. Keeping issues related to local country access, security, transmission, and storage, from impacting processing on production machines.

11 The Problem – Complexity of Interfaces FTP Server open to the internet. Local Country Systems Production Servers Global Environment Interaction with interfacing systems without a GIS. All interfacing system(subscribers) have direct access to the Global Application’s production servers. External Systems (D&B, other 3 rd Party Vendors)

12 The Solution – Global Interface Staging. Local Country Systems (T&E, Payroll) Local Country Systems (T&E, Payroll) Global Applications Global Environment Interaction with interfacing systems(subscribers) using the GIS. The GIS will be a barrier between the Global Applications and subscribers. Subscribers will not have access to the Global Application’s production servers. GIS (Unix Server) FTP Server open to the internet. External Systems (D&B, other 3 rd Party Vendors)

13 The Production Architecture

14 Secure Shell (SSH) The chosen transport protocol of GIS Meets company’s network security standards Provides automatic encryption, compression, and integrity Each SSH “login” has a public and private key SSH requires local systems to install SSH software to access GIS on a designated GIS device Each LE or group of LEs should have a single device connecting to the GIS Local system developers will likely also need SSH software to enable their development efforts Secure FTP (sftp) is one method of transporting files via SSH

15 Secure Shell (SSH) (Cont.) Key Features of SSH –Authentication: reliably determine user’s identity –Encryption: scrambles data so it is unintelligible, except to the intended recipient. Whenever data is sent by a computer to the network, SSH automatically encrypts it. When the data reaches its intended recipient, SSH automatically decrypts. –Compression: minimizes file size for efficient network transport –File Integrity: guarantees the data traveling over the network arrives whole and unaltered SSH Login (Subscriber ID (ISSI)) –Command shell on remote machine (limited execution power) –Enables movement of files from GIS to local system and vice-versa –Enables movement of files between directories on GIS

16 SSH File Movement

17 Directory Structure Allows for multiple environments (production, testing, or development), applications, ISSIs, and interfaces Base Directory (Unix file system on which the interfaces will reside) ISSI (SSH login used to access GIS) Interface (name of the interface) IN (inbound interfaces) OUT (outbound interfaces) ARCHIVE (processed files) LOG (interface logging and/or processing info) ERROR (rejected or error interfaces) Environment ( Production, Testing or Development) Application ( e.g., gtr, ghr, gdf,…) gshared (to be used by all ISSIs)

18 Questions?