Import DPP (Deprivation Pupil Premium) CSV File

The DfE has made two files available to schools. One file for DPP (Deprivation Pupil Premium) and one for SCP (Service Child Premium). Schools can also receive LAP (Looked After Premium), but the DfE has not provided a file for this as the LA should provide the information to schools. The file we will be using has been created for use with the August version of the Green Abbey data and is available from SupportNet (Resource 21723)SupportNet The demonstration below is for the import of a DPP file, but the procedure is the same for an SCP file 2

We’ll start by opening the Import section of the new Pupil Premium functionality 3

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It is important to note that both DPP and the SCP files should be stored in a secure folder when downloaded from K2S. 6

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Clicking import will copy the information to a temporary table so that it can be viewed before being saved to the permanent tables by clicking on import. 10

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The information display is exactly as found in the CSV file. The software has not yet made any attempt to match this with SIMS pupil data. 14

Clicking Save initiates the matching routine. UPN and DOB are the only items that are not subject to change, so the matching restricts itself to these two fields. 15

The exception log will tell us if any pupils could not be matched and have not therefore had a Pupil Premium record stored in SIMS. 16

In a real school we doubt if there will be any pupils that aren’t matched, but for the purposes of the demonstration we have created two records in the file that can’t be matched Please make a note of the Name, UPN and DOB for each record so that we can find out why they haven’t been matched. 17

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As you can see, Luke wasn’t matched because his DOB is the 04/08/1999 in SIMS but 05/08/1999 in the DPP file. 22

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Paul Zeedan doesn’t exist in SIMS, so we can take it that the match failed on UPN. 26

We can now go back to the Pupil Premium Import 27

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The records are for the DfE financial year 2013/2014, which crosses academic years 2012/13 and 2013/14. We have used this fact to ensure that the pupils included have Pupil Premium Indicator ticks for both 2012/13 and 2013/14. We can check this by looking at the two pupils we noted the details of at the start of presentation. 30

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Grenetta had no ticks before the import, but now has ticks for 2012/13 and 2013/14. 37

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Jimmy only had a tick for 2012/13 before the import, but now has ticks for 2012/13 and 2013/14. 40

An important point to note is that the Pupil Premium Import will only ever add ticks and will never remove them. This is important as some schools may choose not to import the files provided by the DfE, e.g. Their LA has already provided them with the information they need, and others may be obtaining the information from a variety of sources. 41

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End of Part Two