1 Child Nutrition Services Understanding the Child Nutrition Tech Online Application/Agreement Step-By-Step REGION 3 Policy Update Meeting Thursday, February 5, 2009 North Carolina Department of Public Instruction

2 Training Objectives Learn and/or refresh to navigate the CN Online Agreement/Application System Learn to complete and submit the online application/agreement (renewal) successfully.

3 How to Access CN Tech Insert the following into the navigation window of your web browserwww.ncchildnutrition.org You can also access the system via the Child Nutrition Services website:

4 CN Tech Homepage

5 Login Screen Insert User ID and Password Click on the Login button or press Enter to access the next screen

6 CN Tech Homepage Click Here

7 Applications (Tab & Item) Click Here

8 Select/Change School Year Click Here

9 Sponsor Application Click Here

10 General Points Any changes in your program need to be reflected in the online application at the time of the change. It is the responsibility of the CN Administrator to ensure these changes take place. Any changes made in the Sponsor or Site Applications after approval may change the application status to unapproved. If this occurs please be sure to contact NCDPI to get it re- approved by sending an . We strongly encourage the use of all NCDPI prototype documents which can be found in the system Download Forms section.

11 General Points If you select No for any question regarding a prototype form it will produce a Checklist item and you must submit the document to the regional consultant for approval prior to submitting it to NCDPI with your packet. Your Application/Agreement must be submitted and approved by July Child Nutrition claims for reimbursement will start the effective date of approval. There are 3 sections in the application process and you must complete each section before you can get to the next. Those sections are:

12 3 Parts of Online Application Sponsor Application Site Application Checklist

13 The Sponsor Application

14 Sponsor Application Indicate type of Agency (A1) Mailing Address & Street Address (A2 – A7)

15 Sponsor Application Child Nutrition Administrator (A8 – A9) Reimbursement Claims Official (A12 – A15)

16 Sponsor Application Procurement/Code of Conduct (A16 )

17 Sponsor Application Racial/Ethnic Makeup (A17 – 19)

18 Sponsor Application On-Site Reviews/Self Assessment (A20)

19 Sponsor Application Direct Certification (A21)

20 Sponsor Application Eligibility Information (A22 – A28)

21 Sponsor Application Verification (A29 – A30)

22 Sponsor Application Residential Child Care Institution (RCCI) only (A31 – A34)

23 Sponsor Application Edit Checks

24 Sponsor Application Meal Prices

25 Sponsor Application Estimated Student Enrollment (A40. – A41.)

26 Sponsor Application Food Service Management Company (A42. – A47.)

27 Sponsor Application SFA Certification (A48. – A50.)

28 Sponsor Application Site Totals

29 Site Application The Site Application

30 Site Application 1. Programs Operating 2. Site Type

31 Site Application Street Address Site Contact for Child Nutrition Program

32 Site Application Participation Information

33 Site Application 15.–17. Residential Child Care Institutions (RCCIs)

34 Section A – National School Lunch Program A1. (A) Months of Operation A1. (B) Days of the week meals are served and claimed for reimbursement: A2. Meal Service Times Site Application - Lunch

35 Section A – National School Lunch Program A3. Is the reimbursable meal available via a vending machine? A4. (A) Will Offer versus Serve (OVS) be implemented for Lunch? A4. (B) If Yes, are meals served family style? Site Application - Lunch

36 Section A – National School Lunch Program A5. (A) Menu Planning Method A5. (B) Will the prototype Food Production Record provided by NCDPI be used? Site Application - Lunch

37 Section A – National School Lunch Program A6. Collection Procedures for Lunch: A7. (A) Counting Procedures for Lunch: A7. (B) Are meals counted at the point of service? Site Application - Lunch

38 Site Application - Lunch Section A – National School Lunch Program A8.Current Total Enrollment at this site: A9.Current Free Enrollment at this site: Current Reduced Enrollment at this site: Current Paid Enrollment at this site:

39 Section B – National School Breakfast Program B1. (A) Months of Operation B1. (B) Days of the week meals are served and claimed for reimbursement: B2. Meal Service Times Site Application - Breakfast

40 Section B – National School Breakfast Program B3. Is the reimbursable meal available via a vending machine? B4. (A) Will Offer versus Serve (OVS) be implemented for Breakfast? B4. (B) If Yes, are meals served family style? Site Application - Breakfast

41 Section B – National School Breakfast Program B5. (A) Menu Planning Method - Breakfast B5. (B) Will the prototype Food Production Record provided by NCDPI be used? Site Application - Breakfast

42 Section B – National School Breakfast Program B6. Collection Procedures for Breakfast: B7. Counting Procedures for Breakfast: Site Application - Breakfast

43 Site Application - Breakfast Section B – National School Breakfast Program B8.Current Total Enrollment at this site: B9.Current Free Enrollment at this site: Current Reduced Enrollment at this site: Current Paid Enrollment at this site:

44 Site Application - Breakfast Severe Need Reimbursement Information

45 Site Application – After School Snack Section C – After School Snack Program (ASSP) C1. (A) Months of Operation C1. (B) Days of the week snacks are served and claimed for reimbursement: C2. Snack Service Times C3.What time does the normal school day end?

46 Site Application – After School Snack Section C – After School Snack Program (ASSP) C4. Does this site operate an after school care program with enrichment or educational activities in a supervised environment? If no, this site is not eligible to participate in ASSP. C5. List the Educational or Enrichment component offered in the After School Snack Program:

47 Section C – After School Snack Program (ASSP) C6. Eligibility determined by: Area Eligibility Non-Area Eligibility Site Application – After School Snack

48 C7.Will the prototype Snack Production Record provided by NCDPI be used? C8. Collection procedures for ASSP: If other, please explain: C9. (A)Counting procedures for ASSP: If more than one procedure is used, please explain: Section C – After School Snack Program (ASSP) Site Application – After School Snack

49 Section C – After School Snack Program (ASSP) C10.Current Total Enrollment at this site: C11.Current Free Enrollment at this site: Current Reduced Enrollment at this site: Current Paid Enrollment at this site: Site Application – After School Snack

50 Section C – After School Snack Program (ASSP) C12. - C15.After School Snack Contact (Name, , Position, Phone) Site Application – After School Snack

51 Site Application - FFVP Fresh Fruit and Vegetable Program (State Use Only)

52 Checklist SFA – Required Items/Checklist