FMLA TRAINING PRESENTED BY STEVE ALBANESE ASSISTANT DIRECTOR LEGISLATION AMERICAN POSTAL WORKERS UNION, AFL-CIO Updated May 31, 2006

2 THE BASICS 1 YEAR OF EMPLOYMENT ( ) 1250 WORK HOURS IN PRIOR 12 MONTHS ( ) SERIOUS HEALTH CONDITION ( ) LWOP OPTION OF EMPLOYEE (step 4 Q90-4QC ) (Pg CBR) 12 WEEKS PER LEAVE YEAR ( ) SON, DAUGHTER, PARENT OR SPOUSE ( ) PUBLICATION 71 ( ) PROHIBITION AGAINST DISCIPLINE ( )

3 EMPLOYEE RESPONSIBILITIES INFORM SUPERVISOR WITHIN 2 BUSINESS DAYS ( ) ADVANCE NOTIFICATION WHEN POSSIBLE ( ) PROVIDE DOCUMENTATION WHEN REQUIRED ( ) PARTICPATE IN 2 ND OR 3 RD DOCTOR EVALUALTION WHEN REQUIRED ( )

4 SUPERVISOR REPONSIBILITIES DETERMINE ELIGIBILITY ( ) DESIGNATE THE ABSENCE AS FMLA ( ) DOCUMENTATION REQUIREMENTS ( & 306) PROVIDE NOTIFICATION TO EMPLOYEE IN 2 BUSINESS DAYS ( & 301) IF ORAL FOLLOWED IN WRITING BY NEXT PAYDAY PROTECT RECORDS ( ) 3971 ( ) PUBLICATION 71 ( )

5 SERIOUS HEALTH CONDITIONS ( ) OVERNIGHT HOSPITAL STAY ABSENCE OF MORE THAN THREE DAYS PLUS TREATMENT PREGNANCY CHRONIC CONDITIONS REQUIRING TREATMENTS PERMANENT LONG TERM CONDITIONS REQUIRING SUPERVISION MULTIPLE TREATMENTS (NON CHRONIC)

6 Hospital Stay Inpatient care (i.e.. Overnight stay) in a hospital, hospice or residential medical care facility This includes any period of incapacitation or any subsequent treatment in connection with such inpatient care

7 Absence Plus Treatment A period of incapacity of more than three consecutive days that also involves: Treatment two or more times by a health care provider Treatment ONCE by a Health care provider which results in a regimen of treatment under his supervision e.g. Therapy, prescribed medication or follow up exams

8 PREGNANCY ANY PERIOD OF INCAPACITATION RELATING TO PREGNANCY OR PRENATAL CARE

9 CHRONIC CONDITIONS REQUIRING TREATMENT REQUIRES PERIODIC VISITS FOR TREATMENT CONTINUES OVER AN EXTENDED PERIOD OF TIME MAY CAUSE EPISODIC PERIOD OF INCAPACITY e.g. ASTHMA. DIABETES, EPILEPSY

10 PERMANENT LONG TERM CONDITIONS A CONDITION FOR WHICH TREATMENT MAY NOT BE EFFECTIVE EMPLOYEE OR FAMILY MEMBER MUST BE UNDER CONTINUING MEDICAL SUPERVISION BUT NEED NOT BE RECEIVING ACTIVE TREATMENT e.g. ALZHEIMERS, SEVERE STROKE OR FINAL STAGES OF A TERMINAL CONDITION

11 MULTIPLE TREATMENTS NON-CHRONIC MUTIPLE TREATMENTS BY, OR UNDER THE SUPERVISION OF A HEALTH CARE PROVIDER PHYSICAL THERAPY FOLLOWING AN ACCIDENT, INJURY OR ILLNESS CHEMOTHERAPY OR RADIATION TREATMENTS FOR A CONDITION THAT COULD LEAD TO ABSENCES OF THREE OR MORE DAYS IN THE ABSENCE OF SUCH MEDICAL INTERVENTION e.g. KIDNEY DIALYSIS

12 NEW DEVELOPMENTS MAKE WHOLE AWARDS-WORK HOUR CREDITS ARE RESTORED IF THE DISCIPLINARY ACTION IS REVERSED AND THOSE HOURS WILL NOW COUNT TOWARD THE 1250 REQUIREMENT (step 4 J94c-1L-c ….Page 120 CBR) REQUALIFY ON 1250 IN EACH NEW LEAVE YEAR (DOL letter dated 9/11/00…Pages CBR ) ROLLING QUALIFICATION FOR INTERMITTENT ABSENCES IF CHRONIC CONDITION WAS CERTIFIED IN THAT LEAVE YEAR AND CIRCUMSTANCES HAVE NOT CHANGED (DOL letter dated 9/11/00)

13 RECENT DEVELOPMENTS DAS AWARD Q00C-4Q-C SUPERVISOR MAY NOT DEMAND NATURE OF ILLNESS AT TIME OF CALL IN. EMPLOYEES NEED NOT REQUEST 3 RD DOCTOR EVALUATION MEDICAL EVIDENCE MAY BE REQUIRED WHEN ABSENCE EXCEEDS 3 DAYS IF REQUESTING PAID LEAVE

14 PUB 71 Dispute The Union was successful in its challenge to the revised publication 71 References to the Unique medical conditions (7 deadly sins) were removed from the publication 71 Treating certain conditions differently was ruled to be discriminatory.

15 RETURN TO DUTY MANY OF THE PROBLEMS WITH REGARD TO RETURN TO DUTY HAVE BEEN MINIMIZED DUE TO THE REVISED PUB 71. THERE STILL IS HOWEVER A DISPUTE BETWEEN THE PARTIES AS TO WHETHER A RECENT COURT AWARD COULD BE APPLIED NATIONALLY.

16 MILITARY LEAVE TIME SPENT ON MILITARY LEAVE NOW COUNTS TOWARD THE 1250 WORK HOUR REQUIREMENT. SEE THE JOINT CONTRACT INTERPRETATION MANUAL BOTTOM OF PAGE 15 OF ARTICLE 10. MILITARY TIME IS TREATED AS HOURS WORKED.

17 FMLA COORDINATOR THE DOL ISSUED REVISED GUILDLINES RECOGNIZING THE EMPLOYER’S RIGHT TO HAVE FMLA COORDINATORS THE FMLA COORDINATOR CAN REVIEW AND RETAIN RESTRICTED MEDICAL RECORDS RELATING TO THE FMLA CONDITION (ASM revised 8/2/00 & Dr. Reid letter dated 4/16/01)

18 DOCUMENTATION REQUIREMENTS ABSENCES OF 3 DAYS OR LESS SHOULD NOT REQUIRE DOCUMENTATION IF THE CONDITION IS PRECERTIFIED AND THE CIRCUMSTANCES HAVE NOT CHANGED INTERMITTENT ABSENCES OF MORE THAN 3 DAYS MAY REQUIRE ADDITIONAL DOCUMENTATION IF THE EMPLOYEER REQUESTS PAID LEAVE IN LIEU OF UNPAID LEAVE (Das award Q00C-4Q-C ) TERM OF CERTIFICATION DETERMINED BY HEALTH CARE PROVIDER. ( AND PAGE 46 OF Training Manual)

19 DIAGNOSIS/PROGNOSIS NEITHER FMLA COORDINATORS OR SUPERVISORS CAN REQUIRE THE DISCLOSURE OF A DIAGNOSIS OR PROGNOSIS TO APPROVE FMLA (Dr. Reid letter dated 6/22/95, and recent DAS award) BOTH HOWEVER CAN REVIEW INFORMATION THAT IS CONTAINED ON THE FMLA FORMS WHEN CONSIDERING THE ABSENCE IF THE FORM HAS MEDICAL INFORMATION IT MUST BE TREATED AS A RESTRICTED RECORD AND CANNOT BE KEPT BY THE SUPERVISOR. These records can be maintained in the medical unit or secured under the control of the FMLA coordinator.