CALIFORNIA DEPARTMENT OF EDUCATION Jack O’Connell, State Superintendent of Public Instruction California Department of Education Special Education Self- Review Phase III Entering Systemic Findings Reviewing/Editing Corrective Actions Submitting SESR Data to CDE

JACK O’CONNELL State Superintendent of Public Instruction Systemics and Corrective Actions – 3 Steps: 1.Identify and add Systemic Items:  Review and analyze the Potential Systemic Report.  Note that all Policies and Procedures findings are automatically systemic. 2.Review Corrective Action Reports  Initialize Findings and Corrective Actions 3.Edit Corrective Actions

JACK O’CONNELL State Superintendent of Public Instruction Sample – Potential Systemic Report Systemic 1. = District level NC Systemic 2. = Student level NC

JACK O’CONNELL State Superintendent of Public Instruction Writing a Systemic Finding Include all sources of the finding. Indicate the number of records read and the number of times it was found NC, OR Indicate the overall percent of NC. Reference the specific NC issue from the compliance test.

JACK O’CONNELL State Superintendent of Public Instruction To enter Systemic findings, click this button.

JACK O’CONNELL State Superintendent of Public Instruction There was no evidence in the student record of a written referral in 29% of the files reviewed Select the correct item number using the pull-down menu. 4. When the text box turns white, type the Systemic finding. 3. Select your district 2. Click the ADD button Rockland Unified

JACK O’CONNELL State Superintendent of Public Instruction

Reviewing and Editing Corrective Actions Do not launch the CA Reports and Functions option until all systemic items are entered into the database.

JACK O’CONNELL State Superintendent of Public Instruction Click here to open and review the Student Corrective Action Report and the Systemic Corrective Action Report

JACK O’CONNELL State Superintendent of Public Instruction 1. Select the Student Corrective Action Report button, to review the corrective actions. 2. Select the Systemic Corrective Action Report button, to review the 4-part correction action for each systemic finding.

JACK O’CONNELL State Superintendent of Public Instruction The IEP does not include a statement of the child’s present level of performance 3/20/08 November 28, 2008 Rockland USD 3/20/09

JACK O’CONNELL State Superintendent of Public Instruction

Corrective Action Due Dates: The software will assign universal due dates or the district may assign individual due dates. –For Student Corrective Actions. Allow 45 business days. –For Systemic Corrective Actions, allow up to 6 months.

JACK O’CONNELL State Superintendent of Public Instruction To enter due dates for corrective actions, start by clicking here (Corrective Actions Reports and Functions).

JACK O’CONNELL State Superintendent of Public Instruction Select the Student Corrective Action Report button to enter a universal due date for all student CAs (45 days) Select the “Systemic Corrective Action Report” button, to enter a universal due date for all Systemic CAs (Up to 6 mos.) After your selection, click the “Due Date” button

JACK O’CONNELL State Superintendent of Public Instruction 1.) Using the drop-down calendar, select the year and the month first; then click on the day. 2.) After selecting the due date, click the preview button to apply the date. Note: This preview button must be clicked to apply the due date.

JACK O’CONNELL State Superintendent of Public Instruction

When the student corrective action gives both a “Historical” option and a correction option, you will have to choose the appropriate one. Once you choose the option, you will have to edit the CA. Editing Corrective Actions

JACK O’CONNELL State Superintendent of Public Instruction For Student Corrective Actions, click this radio button. Decide whether the finding is “historical” and does not require CA or whether the finding requires the district to make the correction. The proficiency status was not noted on the assessment plan.

JACK O’CONNELL State Superintendent of Public Instruction Click the Edit Corrective Actions button

JACK O’CONNELL State Superintendent of Public Instruction Choose Track Student Corrective Actions

JACK O’CONNELL State Superintendent of Public Instruction Use the drop-down menu to select a student A new window will appear with a list of the noncompliant items for that student IGNORE THIS MESSAGE IN RED – not applicable at this stage of the SESR

JACK O’CONNELL State Superintendent of Public Instruction Once you have selected an item (above), CLICK EDIT to highlight and edit the Corrective Action Description, Findings and/or Due date for that item.

JACK O’CONNELL State Superintendent of Public Instruction The Corrective Action Description, Findings and/or Due Date boxes now have a white background and can be edited. Select another student from the drop- down to make edits for that student. Click EXIT when edits are done.

JACK O’CONNELL State Superintendent of Public Instruction Click Edit button to highlight screens. Edit CA description –All changes are saved as they are made Click EXIT when done to leave editing option See Page 45 of Detailed Software Manual for detailed instructions RECAP

JACK O’CONNELL State Superintendent of Public Instruction Back-up and Upload of SESR Data

JACK O’CONNELL State Superintendent of Public Instruction Backup Function The backup function creates a zip file in the C:\SESR07_08 folder. As a precaution, the compressed file should be stored in a secure location on a separate server. This function requires some knowledge of Windows utilities.

JACK O’CONNELL State Superintendent of Public Instruction Backup Database Click on the yellow envelope to bring up the “Backup and Upload Utilities” window. Click on the “Backup” button

JACK O’CONNELL State Superintendent of Public Instruction Just click on SAVE to back up your data.