School Census Autumn 2010 Headlines 1 Jim Haywood Product Manager for Statutory Returns Version 0.1

 Thursday 7 th October 2010  Date used for snapshot information, e.g. Year Taught In Dates 2 Census Day

 31st August  Used for determining if certain items of information are included for pupils, e.g. Attendance for pupils of compulsory school age Dates 3 Age at

 Termly Attendance (All apart from Special Schools)  05/04/2010 to 28/05/2010  Annual Attendance (Special Schools only)  First day of Autumn Term 2009 to 28/05/2010  Exclusions  01/09/2009 to 04/04/2010  Learning Aims  21/05/2010 – 07/10/2010 Dates 4 Continuous Information

 Name  Phase  Type  Gender of Sixth Form  Gender of Entry  Highest NC Year  Lowest NC Year  Intake School Level Information 5 Characteristics  Governance   Telephone Number  Address Information

 Special School Information  Accommodation  Maximum Day Pupils  Max Boarders  Minimum Age for Males  Maximum Age for Males  Minimum Age for Females  Maximum Age for Females  Provisions School Level Information 6 Characteristics

Pupil Level Information 7 Pupils on-roll on 07/10/ Identifiers  UPN  ULN  Former UPN  Surname  Forename  Middle Name(s)  Preferred Surname  Former Surname  Gender  DOB

Pupil Level Information 8 Pupils on-roll on 07/10/  Ethnicity  Ethnicity Source  Free School Meal Eligibility  Connexions Assent  Language  G & T Indicator  Hours at Setting Characteristics

Pupil Level Information 9 Pupils on-roll on 07/10/  Enrolment Status  Type of Class  Entry Date  Part Time  Boarder  NC Year Actual  SIMS: NC Year Taught In Status

Pupil Level Information 10 Pupils on-roll on 07/10/  SEN Provision SEN

Pupil Level Information 11 Pupils on-roll on 07/10/  Post Code  Quasi BS7666 Format Address Home Address  Boarder  If all addresses for a boarder are non-UK the school address is added

Pupil Level Information 12 Pupils on-roll on 07/10/  Title  Surname  Forename  Middle Name  Relationship  Parental Responsibility  Address  Telephones Contacts

Pupil Level Information 13 Pupils on-roll on 07/10/  Category  Reason  Start Date  Number of Sessions  In Care  SEN Provision for each exclusion Autumn Term Exclusions

Pupil Level Information 14 Pupils on-roll on 07/10/  Possible Sessions  Numbers for each type of absence Summer Term Attendance for non-Special Schools

Pupil Level Information 15 Pupils on-roll on 07/10/  Possible Sessions  Numbers for each type of absence Annual Attendance for Special Schools

Pupil Level Information 16 Pupils on-roll on 07/10/  QAN  Discount Code  Start Date  Planned End Date  Actual End Date  Completion Status Learning Aims for Secondary School with Sixth Forms

Pupil Level Information 17 Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report - Identifiers  UPN  ULN  Former UPN  Surname  Forename  Middle Name  Preferred Surname  Former Surname  Gender  DOB

Pupil Level Information 18 Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report -  Ethnicity  Ethnicity Source  Language Characteristics

Pupil Level Information 19 Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report -  Entry Date  Leaving Date  Part Time  Boarder Status

Pupil Level Information 20 Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report -  Category  Reason  Start Date  Number of Sessions  In Care  SEN Provision for each Exclusion Summer Term Exclusions

Pupil Level Information 21 Pupils who had left by 20/05/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report -  Possible Sessions  Number for each type of absence Summer Term Attendance for non- Special Schools

Pupil Level Information 22 Pupils who had left by 20/05/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report -  Possible Sessions  Number for each type of absence Annual Attendance for Special Schools

Pupil Level Information 23 Pupils who had left by 07/10/2010 but have historic Exclusions and/or Attendance and/or Learning Aims information to report -  QAN  Discount Code  Start Date  Planned End Date  Actual End Date  Completion Status Learning Aims for Secondary School with Sixth Forms

 Update Class Type stores the chosen class type for each pupil for each individual Termly School Census  No default position as this is the start of the Academic Year.  Location - Tools | Statutory Return Tools | Update Class Type Statutory Return Tools 24 Class Type

 DCSF changed the name from Funded Hours to Hours at Setting to improve clarity  Hours at setting for 2 year olds is now available in addition to hours for 3 and 4 year olds  Location -Tools | Statutory Return Tools | Update Hours as Setting for 2 year olds - similarly for 3 and 4 year olds Statutory Return Tools 25 Hours at Setting

 Late changes to validation and reports are catered for by the External File Deployment mechanism  Revised filesets will be made available on SupportNet  System Manager Permissions required  Downloaded filesets can be imported via Tools |Setups| Import Fileset  On first use of these files a message is now display “Files are being loaded” External Files 26 Deployment

 Exam results which are linked with learning aim with an indication of whether the QAN/Discount Code combinations match  Exam results for which no learning aim QAN can be found, regardless of the learning aim linkage  Exam results for which a learning aim QAN can be found, but no corresponding course membership for the student  Course memberships (i.e. learning aim declarations) with no exam result for the corresponding award Learning Aims Enhancement 27 Tools | Statutory Returns Tools | Reconcile Learning Aims & Results

 Bulk update for course memberships set to end in August  Bulk update for leavers whose course membership Actual End Date is early than the Planned End Date although they had actually completed the course Learning Aims Enhancement 28 Tools | Academic Management | Course Manager | Bulk Update Course End Dates

 The validation jumps for Learning Activity errors in School Census now open the student’s courses screen using appropriate dates  Student Courses screen now highlights courses where Status is required but is missing  The jump from a course in the Student Courses screen to that course in Maintain Course now automatically selects the membership panel Learning Aims Enhancement 29 Focus | Student | Course

 Button added to the Previous Summer Census panel to open the Summer Census Learning Aims  Report added to Previous Summer Census panel to help schools to identify the Learning Aims that were previously sent in error Learning Aims Enhancement 30 Routines | Statutory Returns | School Census

 QAN Expiry Date added to the browse of courses. The should help schools recognise where they have courses linked to QANs that have expired.  A free text notes entry box is now provided for each course. This can be helpful for indicating special considerations for School Census  Maintain Course membership panel now displays twice as many students without the need for scrolling  Can now indicate a PPoS (Planned Programme of Study) and DAS (Diploma Aggregation Service) Generic QAN as a Classification. This will enable schools to indicated the PPoS and DAS Generic QAN they need for Diplomas in Exams without changing the normal QANs that are need for Learning Aims. Learning Aims Enhancement 31 Tools | Academic Management | Course Manager | Maintain Course

 Five levels made inactive, i.e.  GNVQF  GNVQ1  VCEA  VCEAS  VCEDA  Find Course in Maintain Course highlights the use of inactive Levels. Learning Aims Enhancement 32 Tools | Academic Management | Course Manager | Maintain Course

 Course aspect of Reporting improved to include:-  Completion Status  Planned End Date  Actual End Date  ULN  PPos  DAS Generic QAN Learning Aims Enhancement 33 Reports | Design Reports

School Census Autumn 2010 End of Headlines Presentation Thank you for your time 34 Jim Haywood Product Manager for Statutory Returns